HomeMy WebLinkAbout2020-05-14 Oxoboxo Mtg Min 40#16-063
Oxoboxo Lofts, Uncasville , CT
MEETING MINUTES #40
PROJECT: Oxoboxo Lofts
42 Pink Row
Uncasville, CT
DATE: May 14, 2020
TIME: 10:00 a.m.
LOCATION: Conf Call
Present:
Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net
Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net
Gifford Perry (GP) MC Gifford@MaggioreCos.com
Peter Lentine (PL) MC Peter@MaggioreCos.com
Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com
Sam Kirby (SK) PBBA SKirby@pbbarchitect.com
Frank Vacca (FV) BSC FVacca@BSCGroup.com
Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com
Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com
Pat Callahan (PC) AZT PCallahan@aztecheng.com
Minutes to:
Paul Maggiore (PM) MC Paul@MaggioreCos.com
Karl Walsh DP KWalsh@DakotaPartners.net
Marc Daigle DP MDaigle@DakotaPartners.net
Roberto Arista (RA) DP RArista@DakotaPartners.net
Evan Fink (EF) DP EFink@DakotaPartners.net
Matt Abraham (MA) DP MAbraham@DakotaPartners.net
Alycia Quintiliani DP aquintiliani@dakotapartners.net
Bill Rundlett DP Brundlett@dakotapartners.net
Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com
Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com
Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com
Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com
Eric Marsh (EM) MC Eric@Maggiore.Co
James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com
CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown
Lofts Construction: Start Date: August 1, 2019 End Date: December 29, 2020
Responsible
Party
Priority
Level
1.0 CONSTRUCTION SCHEDULE & PROGRESS
1.1 CONSTRUCTION SCHEDULE:
1.1.1 Status:
04/30 EK: Work is slowing down significantly for month of May
due to delay in DEEP approvals. If we don’t hear from DEEP in
May, June could be slow as well.
05/07, 14 Not reviewed.
1.1.2 Covid 19 Delays:
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #40
05/14/2020
Page 2 of 7
04/30 PL: Work is slowing down for other reasons, so nothing to
report on Covid delays.
05/07, 14 Not reviewed.
1.2 CONSTRUCTION PROGRESS:
1.2.1 Status:
05/14 PL: Just Eric & Peter on site now. Doing extra work that we
would normally sub out.
COMPLETE: Level sill poured at east entrance to Bldg B.
UNDERWAY: Repairing window & door coverings that were
damaged due to wind over the weekend.
2.0 CONSTRUCTION TOPICS
2.1 SITE/CIVIL TOPICS:
(BSC – Frank Vacca)
2.1.1 Site/Civil Submittals & RFI’s:
05/14 GP: No submittals or RFI’s outstanding
2.1.2 Bldg M basement access:
05/07 FV: Sketches sent out this week for review. Will modify to
include ramp, not stair, on courtyard side. Bulkhead will be
modular block wall. Drain will go to swale.
05/14 FV: Finalizing CSK-16 today. OSHA approves a 12.5% ramp
for maintenance use.
BSC/FV
High
2.1.4 Ramp in lieu of steps between Bldg G & F:
05/14 FV: CSK-15 sent 5/11. EK: Asphalt or pavers around the
chimney stack? GP: Pavers in narrow alley & asphalt around
chimney is probably cost effective but it is out for pricing – will ask
for least expensive options.
2.1.5 Swale & headwall:
05/07 GP: Status of headwall design? FV: It is on the drawings, but
not official until DEEP approves FMC. Will submit these on an CSK
to ease in tracking.
05/14 FV: Will create CSK-17 for Bldg J headwall & swale.
BSC/FV
High
2.1.5 Landscape, Signage & Pavement Marking Plans:
05/14 FV: Working on updating these drawings to reflect all
design changes.
BSC/FV
High
2.2 DEEP TOPICS:
(Yantic River Consultants – Brandon Handfield)
2.2.1 FMC Application to DEEP:
05/07 EK: Heard from DOH that something will be sent next
Friday – waiting for that to gauge progress.
05/14 EK: Waiting for feedback on FMC submission tomorrow.
2.2.2 Helical Pile Installation:
05/14 Completion of work remains outstanding until FMC is
approved.
2.2.3 Grout Bag Submittal:
05/14 Completion of work remains outstanding until FMC is
approved.
2.3 ENVIRONMENTAL REMEDIATION TOPICS:
(Down To Earth – Tim Carr)
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #40
05/14/2020
Page 3 of 7
2.3.1 RAP Application to DEEP:
05/14 Not reviewed.
2.3.2 Injection System: (related topic below: equipment in Bldg M
Basement)
05/14 Not reviewed.
2.3.3 SVE Equipment:
05/14 Not reviewed.
2.3.4 Remediation in Courtyard:
05/14 EK: Working w/TC to remove contaminated soils.
2.3.5 Equipment in M Basement:
05/14 Will need to be removed to facilitate courtyard access.
2.3.6 Urban fill/ash areas:
05/14 EK: Working w/TC on this.
2.3.7 Use of fill south of Bldg M:
05/07 PL: BO was on site yesterday & was concerned w/our use
of this fill – he thought it was contaminated. Gave him Tim Carr’s
#.
05/14 EK: Per conversation w/TC, DEEP will want us to test the
existing fill.
2.4 STRUCTURAL TOPICS:
(Morrissey Engineers – Dan Morrissey)
2.4.1 Structural Submittals & RFI’s:
05/14 GP: No structural RFI’s or submittals outstanding.
2.4.2 Cooling Tower Relocation:
04/30 DM: Working with PC on this. The sump tank needs a seal
under it per manufacturer. EK: Keep it as simple as possible. GP:
Least expensive for the sump would be to pour a 4”
housekeeping pad. It is not on manufacturer’s list of
recommended options. DEF asked the manufacturer & they
didn’t really answer the question. EK: If there is any risk, let me
know – Owner needs to make that decision. PC, you should be
involved also in getting this answer. PC: Whatever the solution is,
it won’t be higher than 6”, so we can proceed with locating the
tower.
05/07 Not yet ready for structural design.
05/14 DM: Need height to be set because that drives the
foundation design. SK: Will send today.
ME/DM
High
2.4.3 Bldg F lintel:
04/30 PL: Sent photo to DM of door opening on east side. It is a
8’-6” opening, has failing brick above, was “repaired” with
railroad ties. Similar to Bldg H to Bldg K opening. DM: The
solution for the H to K opening should work here also.
05/07 PC: Need this design. SO: Will follow up w/DM.
05/14 DM: Sent sketches this week. CLOSED.
2.5 MEP TOPICS:
(Aztech Engineers – Pat Callahan)
2.5.1 MEP Submittals & RFI’s:
05/07 GP: RFI 61 returned. Site lighting submittal returned –
needs Architect’s review. PC: Working on RFI 64 today.
05/14 PC: Finalizing RFI’s 61 & 64.
AZT/DA/PC
High
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #40
05/14/2020
Page 4 of 7
2.5.2 Relocation of Cooling Tower:
04/30 PC: Work underway. Clearances in alleyway will work, leave
3 feet min. between chiller & retaining wall. Stair will be in the
clearance but can still maneuver around it. Working w/DEF to
obtain field measurements so we can finalize it. Have to review
layout inside Bldg F – need to keep pump & filter above flood line.
05/07 PC: Reviewing now w/DEF. Bottom of tower will be 5’-9”
above grade & 4’ above Bldg F window sill. EK/SO: Cut the window
sill down if it helps. EK: Timeline? PC: Will confirm w/DEF.
05/14 PC: Finalizing w/SK. Then goes to DM.
AZT/PC
Highest
2.5.3 Add Annunciator Panel in Bldg B entrance:
04/30 PL: Will add annunciator to Bldg B lobby. SK: Will do interior
elevations to ensure that mailboxes & annunciator will fit.
05/07 PC: Will finalize w/ Fire Marshal.
05/14 PC: SK sent sketch – finalizing.
AZT/PBBA
High
2.5.4 Heat Distribution inside Units:
05/07 PC: Sent sketches. Option 1 is the lower cost option. Option
2 is the premium option. GP: Sent out for pricing.
05/14 GP: Pricing underway.
2.5.5 Exterior outlets:
04/30 SO: Need at least 6 exterior outlets by code for the 6 units
that have entry doors directly to the exterior. EK followed with
add’l exterior outlet requests via email. AZT to show on a dwg. PC:
Will need convenience outlet for the cooling tower which should
already be on the dwgs. SK: Look at lighting also. PC: Will check if
there is a light on the tower.
05/07 SO: will send EK’s sketch to AZT today. PC: DA is working on
the code-required outlets & waiting on the sketch. Also adding
light at the new cooling tower location.
05/14 PC: Underway w/DA. Coordinating w/any add’l interior
outlets needed.
PBBA/SO &
AZT/DA
High
2.5.6 RFI 61:
05/07 Fire protection contractor to meet with Fire Code Official to
review design. FB/EK: Pat should be in this meeting. FB to take the
lead on this meeting.
05/14 PC: Finalizing this.
DP/FB &
AZT/PC
High
2.5.7 Hose Bibs:
05/14 EK: add hose bibs near all major entrances. SK to sketch &
send to EK for review.
PBBA/SK
High
2.6 ARCHITECTURAL TOPICS:
(Paul Bailey Architect – Sam Kirby)
2.6.1 Architectural Submittals & RFI’s:
05/07 GP: Gutters, tapered roof insulation, door
frames/hardware outstanding. SK: Hope to return door
frames/hardware today. Tapered insulation next. SO: I will finish
gutters today & site lighting.
05/14 GP: Door frames/hardware outstanding.
PBBA/SK/SO
High
2.6.2 Code Mod for outlets on short walls:
04/30 SO: Don’t need mod, there is language in the code for foyers
and corridors. Showing these areas in all units on floor plans so I
can review w/BO.
PBBA/SO
High
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #40
05/14/2020
Page 5 of 7
05/07 SO: Will send to Dave today.
05/14 SO: Sent to Dave on Monday. Will add Bldg K to this since
the add’l outlets have not been installed in K.
2.6.3 Lighting fixtures at top floors of Bldgs A & B/RCP’s:
04/16 SO: Will be reviewing RCP’s on site tomorrow.
04/23 EK: Review w/EF.
04/30, 05/07, 05/14 SO: Same.
PBBA/SO
High
2.6.4 MEP in corridors of Bldgs A & B:
03/19 SO: Will review if anything can move to crawl space in Bldg
A. Bldg B Basement underway. Need to review all other Bldg B
corridors.
03/26, 04/02, 04/09, 04/16, 04/23, 04/30, 05/07, 05/14 SK:
Same.
PBBA/SK
High
2.6.5 Paint Color Schedule:
05/14 SO: Sent color & height for black in corridors, & color to
highlight the structural elements in Bldg H Lobby to GP. CLOSED.
2.6.6 Bldg F Cooling Tower Enclosure:
05/07 SK: Waiting for final location of cooling tower. Then will
provide flashing details for Bldg F roof, bricked-up windows,
schematic layout for cooling tower support.
05/14 SK: Will finalize & send to DM.
PBBA/SK
High
2.6.7 Postal & Package Delivery:
04/30 PBBA to issue sketch showing revised package room &
adding door to Community Room. PBBA to review for # of boxes
& layout & provide interior elevations.
05/07 SK: Same. Will show annunciator panel in Bldg B lobby in
these dwgs.
05/14 SK: Sent draft sketch of Bldg B lobby. SO to review.
PBBA/SK
High
2.6.8 Gutter Color:
04/30 SO: Working on exterior trim colors w/PBB. PBB likes the
green that is on the lower buildings Will send selections to EK for
approval. EK: Want to include window colors in this so we have
the complete picture. Want all bldgs. Included.
05/07 SO: Will review w/Paul Bailey today.
05/14 SO: Sent gutter colors, which sets eave/rake trim colors.
Dark green for lower bldgs. & light gray (to match granite) for
upper bldgs. Will use this to develop colors for windows, doors,
etc.
2.6.9 Door Schedule/Hardware:
04/30 SK: Will include electronic strikes in hardware submittal.
Doors that are egress only: outside trim includes a key cylinder.
SO: no key cylinder on the egress door from Bldg B subbasement
due to clearance issues. EK: Keep key cylinders on the other egress
doors.
05/07 SK: Review underway, should return today.
05/14 SK: Waiting on EK to confirm access control.
PBBA/SK
High
2.6.10 Trim on Bldg B Eave:
05/07 GP: Do we replace existing rotten crown mold with flat
stock? SO: Will review on site tomorrow.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #40
05/14/2020
Page 6 of 7
05/14 SO: Upper profile can be replaced w/flat stock since the
gutter will cover it, but will need to replicate the lower profile. MC
to save a piece of the existing trim so we can replicate the profile.
2.6.11 A/B Connector Dim’s:
05/07 SO: Per phone w/PL, need height of top plate off level 4
floor & horizontal dim to locate ridge of lower roof of AB
connector.
05/14 SK: North side plate should be low enough so the roof of
the A/B connector does not collide w/roof of Bldg A but this is
causing issues w/ window head height on south side. SO: Could
reduce the size of the south window. Will send photos from site
visit to SK.
PBBA/SK
High
2.6.12 Convenience set of dwgs:
05/07 FB: status? SO: Will compile today & send to EK. Will put on
Egnyte in folder identified as convenience set, not official.
05/14 SO: Will review w/SK re: which ASK’s have been issued.
PBBA/SO
High
2.7 SHPO/NPS APPROVALS:
(Paul Bailey Architect – Susan Odell)
2.7.1 SHPO/NPS: Existing wood flooring in Bldgs A & B:
04/16 SHPO sent amendment approval on 4/13.
04/23 Not reviewed.
04/30, 05/07, 05/14 No change.
2.7.2 SHPO/NPS Approval of Roofing Details
04/30 EK: SHPO approved roofing details.
05/07 SO: Had to print paper copies for NPS. Will check w/JS to
confirm that it was sent.
05/14 SO: JS sent to NPS.
PBBA/SO
High
2.7.3 SHPO/NPS Windows:
05/07 SO: Working on answering comments from SHPO on
window package “A”.
05/14 SO: Comment responses underway. Will issue by end of
week.
PBBA/SO
Highest
2.7.4 SHPO/NPS Lighting Fixtures:
05/14 SO: JS is sending to SHPO today.
2.7.5 SHPO/NPS Masonry:
03/19 SO: After windows, will package the photos of the mortar
samples for Bldgs D, E, G, H, J, K, L, M & send to Historic
Consultants for review. Samples underway by Mason for Bldgs
A,B,C,F.
03/26 SO: Bldg G mortar sample approved.
04/02, 09, 16, 23, 30, 05/07, 14 SO: Will assemble this package
after the ones listed above.
2.7.6 SHPO/NPS Signage:
04/30, 05/07, 14 SO: Will assemble this package after the ones
listed above.
2.7.7 SHPO/NPS Design Changes:
04/09 SO: Will assemble these 2 packages after the ones listed
above. 2 packages are Bldg E Vestibule & changing windows to
doors.
04/16, 23 Not reviewed.
04/30 EK: Add cooling tower relocation to list of design changes.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #40
05/14/2020
Page 7 of 7
Conference calls will be held weekly on Thursdays at 10:00 am. Job site meetings will be held weekly on
Thursdays at 1:00 pm. Next up is a conference call at 10:00 am on May 21, 2020.
Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC
These minutes are meant to convey & record the general content of the meeting, but do not represent a
verbatim recording. Please promptly respond to the Architect with any comments or questions.
05/07, 14 SO: Will assemble this package after the ones listed
above.
2.8 OWNER TOPICS:
2.8.1 Transformers/Eversource Coordination/Electric Meter location:
05/14 EK: Have to pay one of the fees – the project is considered
to be 2 separate buildings w/Eversource. Easement is with the
surveyor – will follow up w/him. GP: Will ask Gerry to submit a
work order.
DP/EK
High
2.8.2 Meeting on Security:
05/07 EK: Gave approval to wire for future additions. GP: We still
need to review access control – fob or key & on which doors.
Look at change estimate & confirm which parts that we are going
forward with. SK: This affects the door hardware submittal. Will
hold on returning submittal until confirmation from EK is
received.
05/14 EK: Will talk to security consultant & confirm access
control.
DP/EK
PBBA/SK
High
2.9 CONSTRUCTION TOPICS:
3.0 CHANGE ORDERS
3.1 Status:
05/07 EK, GP, SO reviewed earlier this week. GP: Several
outstanding, waiting for DP to approve. GP/FB to review.
05/14 GP: Several CE’s outstanding, need to review w/FB.
MC/GP &
DP/FB
High
4.0 REQUISITIONS
4.1 Status:
05/14 EK: Don’t think I have seen an April req. GP: Will track it
down.