HomeMy WebLinkAbout2020-05-07 Oxoboxo Mtg Min 39#16-063
Oxoboxo Lofts, Uncasville , CT
MEETING MINUTES #39
PROJECT: Oxoboxo Lofts
42 Pink Row
Uncasville, CT
DATE: May 7, 2020
TIME: 10:00 a.m.
LOCATION: Conf Call
Present:
Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net
Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net
Gifford Perry (GP) MC Gifford@MaggioreCos.com
Peter Lentine (PL) MC Peter@MaggioreCos.com
Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com
Sam Kirby (SK) PBBA SKirby@pbbarchitect.com
Frank Vacca (FV) BSC FVacca@BSCGroup.com
Pat Callahan (PC) AZT PCallahan@aztecheng.com
Minutes to:
Paul Maggiore (PM) MC Paul@MaggioreCos.com
Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com
Karl Walsh DP KWalsh@DakotaPartners.net
Marc Daigle DP MDaigle@DakotaPartners.net
Roberto Arista (RA) DP RArista@DakotaPartners.net
Evan Fink (EF) DP EFink@DakotaPartners.net
Matt Abraham (MA) DP MAbraham@DakotaPartners.net
Alycia Quintiliani DP aquintiliani@dakotapartners.net
Bill Rundlett DP Brundlett@dakotapartners.net
Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com
Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com
Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com
Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com
Eric Marsh (EM) MC Eric@Maggiore.Co
Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com
James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com
CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown
Lofts Construction: Start Date: August 1, 2019 End Date: December 29, 2020
Responsible
Party
Priority
Level
1.0 CONSTRUCTION SCHEDULE & PROGRESS
1.1 CONSTRUCTION SCHEDULE:
1.1.1 Status:
04/30 EK: Work is slowing down significantly for month of May
due to delay in DEEP approvals. If we don’t hear from DEEP in
May, June could be slow as well.
05/07 Not reviewed.
1.1.2 Covid 19 Delays:
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #39
05/07/2020
Page 2 of 7
04/30 PL: Work is slowing down for other reasons, so nothing to
report on Covid delays.
05/07 Not reviewed.
1.2 CONSTRUCTION PROGRESS:
1.2.1 Status:
05/07 PL:
COMPLETE: Gypcrete poured Bldg B Levels 1-4. Rough Plumbing
inspections in C D E. Rough electrical inspections in C 2nd flr, D, E.
UNDERWAY: Sheetrock: misc. patching. Mason: door openings on
Bldg D, beam pockets for B/D connector, misc. patching.
NEXT: Gypcrete pour on Sat. for 2nd flr Bldg A & southern side of
Basement Bldg B. Rough elec inspection 1st flr Bldg C.
2.0 CONSTRUCTION TOPICS
2.1 SITE/CIVIL TOPICS:
(BSC – Frank Vacca)
2.1.1 Site/Civil Submittals & RFI’s:
05/07 GP: No submittals or RFI’s outstanding
2.1.2 Bldg M basement access:
05/07 FV: Sketches sent out this week for review. Will modify to
include ramp, not stair, on courtyard side. Bulkhead will be
modular block wall. Drain will go to swale.
BSC/FV
High
2.1.4 Ramp in lieu of steps between Bldg G & F:
04/23 GP: Ramp would be less expensive than steps. FV: Drainage
could be an issue. GP: Move wall packs from C to F for path
lighting on site plan & elec plan.
05/07 GP: Sent sketch to sub’s for review/comment. FV: Once
everyone has reviewed/approved, I will finalize.
AZT & BSC
High
2.1.5 Swale & headwall:
05/07 GP: Status of headwall design? FV: It is on the drawings, but
not official until DEEP approves FMC. Will submit these on an CSK
to ease in tracking.
2.2 DEEP TOPICS:
(Yantic River Consultants – Brandon Handfield)
2.2.1 FMC Application to DEEP:
05/07 EK: Heard from DOH that something will be sent next
Friday – waiting for that to gauge progress.
2.2.2 Helical Pile Installation:
05/07 Completion of work remains outstanding until FMC is
approved.
2.2.3 Grout Bag Submittal:
05/07 Completion of work remains outstanding until FMC is
approved.
2.3 ENVIRONMENTAL REMEDIATION TOPICS:
(Down To Earth – Tim Carr)
2.3.1 RAP Application to DEEP:
05/07 Not reviewed.
2.3.2 Injection System: (related topic below: equipment in Bldg M
Basement)
05/07 Not reviewed.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #39
05/07/2020
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2.3.3 SVE Equipment:
05/07 Not reviewed.
2.3.4 Remediation in Courtyard:
05/07 Not reviewed
2.3.5 Equipment in M Basement:
05/07 Not reviewed.
2.3.6 Excavating and storing soils during storm drainage installation:
05/07 Not reviewed.
2.3.7 Use of fill south of Bldg M:
05/07 PL: BO was on site yesterday & was concerned w/our use
of this fill – he thought it was contaminated. Gave him Tim Carr’s
#.
2.4 STRUCTURAL TOPICS:
(Morrissey Engineers – Dan Morrissey)
2.4.1 Structural Submittals & RFI’s:
05/07 GP: No structural RFI’s or submittals outstanding.
2.4.2 Cooling Tower Relocation:
04/30 DM: Working with PC on this. The sump tank needs a seal
under it per manufacturer. EK: Keep it as simple as possible. GP:
Least expensive for the sump would be to pour a 4”
housekeeping pad. It is not on manufacturer’s list of
recommended options. DEF asked the manufacturer & they
didn’t really answer the question. EK: If there is any risk, let me
know – Owner needs to make that decision. PC, you should be
involved also in getting this answer. PC: Whatever the solution is,
it won’t be higher than 6”, so we can proceed with locating the
tower.
05/07 Not yet ready for structural design.
ME/DM
High
2.4.3 Bldg F lintel:
04/30 PL: Sent photo to DM of door opening on east side. It is a
8’-6” opening, has failing brick above, was “repaired” with
railroad ties. Similar to Bldg H to Bldg K opening. DM: The
solution for the H to K opening should work here also.
05/07 PC: Need this design. SO: Will follow up w/DM
PBBA/SO &
ME/DM
Highest
2.5 MEP TOPICS:
(Aztech Engineers – Pat Callahan)
2.5.1 MEP Submittals & RFI’s:
05/07 GP: RFI 61 returned. Site lighting submittal returned –
needs Architect’s review. PC: Working on RFI 64 today.
AZT/DA/PC
High
2.5.2 Relocation of Cooling Tower:
04/30 PC: Work underway. Clearances in alleyway will work, leave
3 feet min. between chiller & retaining wall. Stair will be in the
clearance but can still maneuver around it. Working w/DEF to
obtain field measurements so we can finalize it. Have to review
layout inside Bldg F – need to keep pump & filter above flood line.
05/07 PC: Reviewing now w/DEF. Bottom of tower will be 5’-9”
above grade & 4’ above Bldg F window sill. EK/SO: Cut the window
sill down if it helps. EK: Timeline? PC: Will confirm w/DEF.
AZT/PC
Highest
2.5.3 Add Annunciator Panel in Bldg B entrance:
#16-063 Oxoboxo Lofts, Uncasville, CT
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Page 4 of 7
04/30 PL: Will add annunciator to Bldg B lobby. SK: Will do interior
elevations to ensure that mailboxes & annunciator will fit.
05/07 PC: Will finalize w/ Fire Marshal.
AZT/PBBA High
2.5.4 Heat Distribution inside Units:
05/07 PC: Sent sketches. Option 1 is the lower cost option. Option
2 is the premium option. GP: Sent out for pricing.
2.5.5 Exterior outlets:
04/30 SO: Need at least 6 exterior outlets by code for the 6 units
that have entry doors directly to the exterior. EK followed with
add’l exterior outlet requests via email. AZT to show on a dwg. PC:
Will need convenience outlet for the cooling tower which should
already be on the dwgs. SK: Look at lighting also. PC: Will check if
there is a light on the tower.
05/07 SO: will send EK’s sketch to AZT today. PC: DA is working on
the code-required outlets & waiting on the sketch. Also adding
light at the new cooling tower location.
PBBA/SO &
AZT/DA
High
2.5.6 RFI 61:
05/07 Fire protection contractor to meet with Fire Code Official to
review design. FB/EK: Pat should be in this meeting. FB to take the
lead on this meeting.
DP/FB &
AZT/PC
High
2.6 ARCHITECTURAL TOPICS:
(Paul Bailey Architect – Sam Kirby)
2.6.1 Architectural Submittals & RFI’s:
05/07 GP: Gutters, tapered roof insulation, door
frames/hardware outstanding. SK: Hope to return door
frames/hardware today. Tapered insulation next. SO: I will finish
gutters today & site lighting.
PBBA/SK/SO
High
2.6.2 Code Mod for outlets on short walls:
04/30 SO: Don’t need mod, there is language in the code for foyers
and corridors. Showing these areas in all units on floor plans so I
can review w/BO.
05/07 SO: Will send to Dave today.
PBBA/SO
High
2.6.3 Lighting fixtures at top floors of Bldgs A & B/RCP’s:
04/16 SO: Will be reviewing RCP’s on site tomorrow.
04/23 EK: Review w/EF.
04/30, 05/07 SO: Same.
PBBA/SO
High
2.6.4 MEP in corridors of Bldgs A & B:
03/19 SO: Will review if anything can move to crawl space in Bldg
A. Bldg B Basement underway. Need to review all other Bldg B
corridors.
03/26, 04/02, 04/09, 04/16, 04/23, 04/30, 05/07 SK: Same.
PBBA/SK
High
2.6.5 Paint Color Schedule:
04/30 EK: SO to send recommendations on the colors to Liz for
approval, and an SK showing where colors start & stop. GP: Every
corridor has different heights of MEP in the ceilings. EK: Light
fixture drop & transition to black color should be consistent. SO:
Will review on site.
05/07 SO: Will send colors today to Liz & review heights tomorrow
on site.
PBBA/SO
High
2.6.6 Bldg F Cooling Tower Enclosure:
PBBA/SK
High
#16-063 Oxoboxo Lofts, Uncasville, CT
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05/07 SK: Waiting for final location of cooling tower. Then will
provide flashing details for Bldg F roof, bricked-up windows,
schematic layout for cooling tower support.
2.6.7 Postal & Package Delivery:
04/30 PBBA to issue sketch showing revised package room &
adding door to Community Room. PBBA to review for # of boxes
& layout & provide interior elevations.
05/07 SK: Same. Will show annunciator panel in Bldg B lobby in
these dwgs.
PBBA/SK
High
2.6.8 Gutter Color:
04/30 SO: Working on exterior trim colors w/PBB. PBB likes the
green that is on the lower buildings Will send selections to EK for
approval. EK: Want to include window colors in this so we have
the complete picture. Want all bldgs. Included.
05/07 SO: Will review w/Paul Bailey today.
PBBA/SO/SK
High
2.6.9 Door Schedule/Hardware:
04/30 SK: Will include electronic strikes in hardware submittal.
Doors that are egress only: outside trim includes a key cylinder.
SO: no key cylinder on the egress door from Bldg B subbasement
due to clearance issues. EK: Keep key cylinders on the other egress
doors.
05/07 SK: Review underway, should return today.
PBBA/SK
High
2.6.10 Trim on Bldg B Eave:
05/07 GP: Do we replace existing rotten crown mold with flat
stock? SO: Will review on site tomorrow.
PBBA/SO
High
2.6.11 A/B Connector Dim’s:
05/07 SO: Per phone w/PL, need height of top plate off level 4
floor & horizontal dim to locate ridge of lower roof of AB
connector..
PBBA/SK
High
2.6.12 Convenience set of dwgs:
05/07 FB: status? SO: Will compile today & send to EK. Will put on
Egnyte in folder identified as convenience set, not official.
PBBA/SO
High
2.7 SHPO/NPS APPROVALS:
(Paul Bailey Architect – Susan Odell)
2.7.1 SHPO/NPS: Existing wood flooring in Bldgs A & B:
04/16 SHPO sent amendment approval on 4/13.
04/23 Not reviewed.
04/30, 05/07 No change.
2.7.2 SHPO/NPS Approval of Roofing Details
04/30 EK: SHPO approved roofing details.
05/07 SO: Had to print paper copies for NPS. Will check w/JS to
confirm that it was sent.
PBBA/SO
High
2.7.3 SHPO/NPS Windows:
05/07 SO: Working on answering comments from SHPO on
window package “A”.
PBBA/SO
Highest
2.7.4 SHPO/NPS Lighting Fixtures:
05/07 SO: Should go out today pending final approval from
JS/AR.
2.7.5 SHPO/NPS Masonry:
03/19 SO: After windows, will package the photos of the mortar
samples for Bldgs D, E, G, H, J, K, L, M & send to Historic
#16-063 Oxoboxo Lofts, Uncasville, CT
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Page 6 of 7
Consultants for review. Samples underway by Mason for Bldgs
A,B,C,F.
03/26 SO: Bldg G mortar sample approved.
04/02, 09, 16, 23, 30, 05/07 SO: Will assemble this package after
the ones listed above.
2.7.6 SHPO/NPS Signage:
04/30, 05/07 SO: Will assemble this package after the ones listed
above.
2.7.7 SHPO/NPS Design Changes:
04/09 SO: Will assemble these 2 packages after the ones listed
above. 2 packages are Bldg E Vestibule & changing windows to
doors.
04/16, 23 Not reviewed.
04/30 EK: Add cooling tower relocation to list of design changes.
05/07 SO: Will assemble this package after the ones listed above.
2.8 OWNER TOPICS:
2.8.1 Transformers/Eversource Coordination/Electric Meter location:
04/02 GP: Gerry said that all easement paperwork is sitting on
Joe Cassata’s desk. PL: Joe Cassata said that office was pretty
much shut down & they are not allowed in. Asked him if they
would provide power without the easement finalized. He said
probably not. EK: I will call Joe to find out who I need to mail
the paperwork to to keep this moving? Joe’s cell: 860-447-5746.
04/09 EK: Same.
04/16 EK: Currently playing phone tag w/Joe.
04/23 Not reviewed.
04/30, 05/07 EK: Same.
DP/EK
High
2.8.2 Blower Door Test:
05/07 EK: Contract signed & sent. FB to coordinate. GP:
Electrician will add foam gaskets to back of all electrical plates,
including data outlets. Don’t think it will be an extra charge.
CLOSED.
2.8.3 Meeting on Security:
05/07 EK: Gave approval to wire for future additions. GP: We still
need to review access control – fob or key & on which doors.
Look at change estimate & confirm which parts that we are going
forward with. SK: This affects the door hardware submittal. Will
hold on returning submittal until confirmation from EK is
received.
DP/EK
PBBA/SK
High
2.9 CONSTRUCTION TOPICS:
2.9.1 Sewer Lateral out of Bldg M:
05/07 GP: Plumber responded w/cost, so don’t need design.
CLOSED.
2.9.4 Site Lighting:
05/07 GP: Received confirmation from Gerry & sent email.
CLOSED.
3.0 CHANGE ORDERS
3.1 Status:
05/07 EK, GP, SO reviewed earlier this week. GP: Several
outstanding, waiting for DP to approve. GP/FB to review.
MC/GP &
DP/FB
High
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #39
05/07/2020
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4.0 REQUISITIONS
4.1 Status:
05/07 Not reviewed.
Conference calls will be held weekly on Thursdays at 10:00 am. Job site meetings will be held weekly on
Thursdays at 1:00 pm. Next up is a conference call at 10:00 am on May 14, 2020.
Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC
These minutes are meant to convey & record the general content of the meeting, but do not represent a
verbatim recording. Please promptly respond to the Architect with any comments or questions.