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Home My WebLink About2020-04-30 Oxoboxo Mtg Min 38#16-063 Oxoboxo Lofts, Uncasville , CT MEETING MINUTES #38 PROJECT: Oxoboxo Lofts 42 Pink Row Uncasville, CT DATE: April 30, 2020 TIME: 10:00 a.m. LOCATION: Conf Call Present: Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net Gifford Perry (GP) MC Gifford@MaggioreCos.com Peter Lentine (PL) MC Peter@MaggioreCos.com Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com Sam Kirby (SK) PBBA SKirby@pbbarchitect.com Frank Vacca (FV) BSC FVacca@BSCGroup.com Pat Callahan (PC) AZT PCallahan@aztecheng.com Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com Minutes to: Paul Maggiore (PM) MC Paul@MaggioreCos.com Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com Karl Walsh DP KWalsh@DakotaPartners.net Marc Daigle DP MDaigle@DakotaPartners.net Roberto Arista (RA) DP RArista@DakotaPartners.net Evan Fink (EF) DP EFink@DakotaPartners.net Matt Abraham (MA) DP MAbraham@DakotaPartners.net Alycia Quintiliani DP aquintiliani@dakotapartners.net Bill Rundlett DP Brundlett@dakotapartners.net Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com Eric Marsh (EM) MC Eric@Maggiore.Co James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown Lofts Construction: Start Date: August 1, 2019 End Date: December 29, 2020 Responsible Party Priority Level 1.0 CONSTRUCTION SCHEDULE & PROGRESS 1.1 CONSTRUCTION SCHEDULE: 1.1.1 Status: 04/30 EK: Work is slowing down significantly for month of May due to delay in DEEP approvals. If we don’t hear from DEEP in May, June could be slow as well. 1.1.2 Covid 19 Delays: 04/30 PL: Work is slowing down for other reasons, so nothing to report on Covid delays. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #38 04/30/2020 Page 2 of 6 1.2 CONSTRUCTION PROGRESS: 1.2.1 Status: 04/30 PL: COMPLETE: Bldg C D E Mechanical & Electrical inspections, framing on A/B connector to 3, temp heat on M & H. UNDERWAY: Bldg M Sheetrocking, Bldg H elec room encasement of secondary lines w/concrete per BO’s request, Bldg D exterior brickwork NEXT: Sheetrocking everywhere except Bldgs A & B. 2.0 CONSTRUCTION TOPICS 2.1 SITE/CIVIL TOPICS: (BSC – Frank Vacca) 2.1.1 Site/Civil Submittals & RFI’s: 04/30 GP: No submittals or RFI’s outstanding 2.1.2 Bldg M basement access: 04/30 FV: This is underway. Will send tomorrow. BSC/FV High 2.1.3 Area west of Bldg B: 04/30 CLOSED. 2.1.4 Ramp in lieu of steps between Bldg G & F: 04/23 GP: Ramp would be less expensive than steps. FV: Drainage could be an issue. GP: Move wall packs from C to F for path lighting on site plan & elec plan. AZT & BSC High 2.2 DEEP TOPICS: (Yantic River Consultants – Brandon Handfield) 2.2.1 FMC Application to DEEP: 04/30 Not reviewed. 2.2.2 Helical Pile Installation: 04/30 Completion of work remains outstanding until FMC is approved. 2.2.3 Grout Bag Submittal: 04/30 Completion of work remains outstanding until FMC is approved. 2.3 ENVIRONMENTAL REMEDIATION TOPICS: (Down To Earth – Tim Carr) 2.3.1 RAP Application to DEEP: 04/30 Not reviewed. 2.3.2 Injection System: (related topic below: equipment in Bldg M Basement) 04/30 Not reviewed. 2.3.3 SVE Equipment: 04/30 Not reviewed. 2.3.4 Remediation in Courtyard: 04/30 Not reviewed 2.3.5 Equipment in M Basement: 04/30 Not reviewed. 2.3.6 Excavating and storing soils during storm drainage installation: 04/30 Not reviewed. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #38 04/30/2020 Page 3 of 6 2.4 STRUCTURAL TOPICS: (Morrissey Engineers – Dan Morrissey) 2.4.1 Structural Submittals & RFI’s: 04/30 GP: No structural RFI’s or submittals outstanding. 2.4.2 Cooling Tower Relocation: 04/30 DM: Working with PC on this. The sump tank needs a seal under it per manufacturer. EK: Keep it as simple as possible. GP: Least expensive for the sump would be to pour a 4” housekeeping pad. It is not on manufacturer’s list of recommended options. DEF asked the manufacturer & they didn’t really answer the question. EK: If there is any risk, let me know – Owner needs to make that decision. PC, you should be involved also in getting this answer. PC: Whatever the solution is, it won’t be higher than 6”, so we can proceed with locating the tower. ME/DM High 2.4.3 Bldg F lintel: 04/30 PL: Sent photo to DM of door opening on east side. It is a 8’-6” opening, has failing brick above, was “repaired” with railroad ties. Similar to Bldg H to Bldg K opening. DM: The solution for the H to K opening should work here also. 2.5 MEP TOPICS: (Aztech Engineers – Pat Callahan) 2.5.1 MEP Submittals & RFI’s: 04/30 GP: RFI 61 & 64 is outstanding. PC: RFI 61 should go out today. Just received 64. GP: Submittals: short circuit study, site lighting outstanding. EK: We accepted the short circuit study as presented. GP: DA needs to update his comments to reflect this. PC: Will check w/DA on site lighting & short circuit study. AZT/DA/PC High 2.5.2 Relocation of Cooling Tower: 04/30 PC: Work underway. Clearances in alleyway will work, leave 3 feet min. between chiller & retaining wall. Stair will be in the clearance but can still maneuver around it. Working w/DEF to obtain field measurements so we can finalize it. Have to review layout inside Bldg F – need to keep pump & filter above flood line. AZT/PC Highest 2.5.3 Add Annunciator Panel in Bldg B entrance: 04/30 PL: Will add annunciator to Bldg B lobby. SK: Will do interior elevations to ensure that mailboxes & annunciator will fit. AZT/PBBA High 2.5.4 Heat Distribution inside Units: 04/30 PL: Will send sketches next week for pricing. EK: Target Tues/wed of next week. AZT/PC High 2.5.5 Exterior outlets: 04/30 SO: Need at least 6 exterior outlets by code for the 6 units that have entry doors directly to the exterior. EK followed with add’l exterior outlet requests via email. AZT to show on a dwg. PC: Will need convenience outlet for the cooling tower which should already be on the dwgs. SK: Look at lighting also. PC: Will check if there is a light on the tower. EK & AZT/DA High #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #38 04/30/2020 Page 4 of 6 2.6 ARCHITECTURAL TOPICS: (Paul Bailey Architect – Sam Kirby) 2.6.1 Architectural Submittals & RFI’s: 04/30 GP: Same on submittals. Door frames/hardware still the priority. SK: Working on doors/hardware today. PBBA/SK/SO High 2.6.2 Code Mod for outlets on short walls: 04/30 SO: Don’t need mod, there is language in the code for foyers and corridors. Showing these areas in all units on floor plans so I can review w/BO. PBBA/SO High 2.6.3 Lighting fixtures at top floors of Bldgs A & B/RCP’s: 04/16 SO: Will be reviewing RCP’s on site tomorrow. 04/23 EK: Review w/EF. 04/30 SO: Same. PBBA/SO High 2.6.4 MEP in corridors of Bldgs A & B: 03/19 SO: Will review if anything can move to crawl space in Bldg A. Bldg B Basement underway. Need to review all other Bldg B corridors. 03/26, 04/02, 04/09, 04/16, 04/23, 04/30 SK: Same. PBBA/SK High 2.6.5 Fireproofing of Bldg B Basement Floor: 04/30 SK sent detail. CLOSED. 2.6.6 Paint Color Schedule: 04/30 EK: SO to send recommendations on the colors to Liz for approval, and an SK showing where colors start & stop. GP: Every corridor has different heights of MEP in the ceilings. EK: Light fixture drop & transition to black color should be consistent. SO: Will review on site. PBBA/SO High 2.6.7 Bldg F Cooling Tower Enclosure: 04/30 EK: PBBA to issue SK’s on Bldg F roof changes after cooling tower move to the ground is resolved. Don’t need door anymore – keep door trim around the door opening & add clapboard inside the door opening. PL: The metal deck is installed but not the concrete slab. FB: Fire access? GP: Sprinklers? EK: Put this on hold for now. PBBA/SK High 2.6.8 Postal & Package Delivery: 04/30 PBBA to issue sketch showing revised package room & adding door to Community Room. PBBA to review for # of boxes & layout & provide interior elevations. PBBA/SO/SK High 2.6.9 Gutter Color: 04/30 SO: Working on exterior trim colors w/PBB. PBB likes the green that is on the lower buildings Will send selections to EK for approval. EK: Want to include window colors in this so we have the complete picture. Want all bldgs. Included. PBBA/SO/SK High 2.6.10 Door Schedule/Hardware: 04/30 SK: Will include electronic strikes in hardware submittal. Doors that are egress only: outside trim includes a key cylinder. SO: no key cylinder on the egress door from Bldg B subbasement due to clearance issues. EK: Keep key cylinders on the other egress doors. PBBA/SK High #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #38 04/30/2020 Page 5 of 6 2.7 SHPO/NPS APPROVALS: (Paul Bailey Architect – Susan Odell) 2.7.1 SHPO/NPS: Existing wood flooring in Bldgs A & B: 04/16 SHPO sent amendment approval on 4/13. 04/23 Not reviewed. 04/30 No change. 2.7.2 SHPO/NPS Approval of Roofing Details 04/30 EK: SHPO approved roofing details. 2.7.3 SHPO/NPS Windows: 04/23 Window package “A” was sent to SHPO. Window package “B” will be sent ASAP. 04/30 EK: Received feedback from SHPO on window pkg A – we need to review. PBBA/SO Highest 2.7.4 SHPO/NPS Lighting Fixtures: 04/30 SO: Fixture schedule sent to JS & AR. They need to review & provide any final comments. EK: Interior Designer is reviewing also. 2.7.5 SHPO/NPS Masonry: 03/19 SO: After windows, will package the photos of the mortar samples for Bldgs D, E, G, H, J, K, L, M & send to Historic Consultants for review. Samples underway by Mason for Bldgs A,B,C,F. 03/26 SO: Bldg G mortar sample approved. 04/02, 09, 16, 23, 30 SO: Will be sent to SHPO after items above. PBBA/SO High 2.7.6 SHPO/NPS Signage: 04/30 SO: Will assemble this package after the ones listed above. 2.7.7 SHPO/NPS Design Changes: 04/09 SO: Will assemble these 2 packages after the ones listed above. 2 packages are Bldg E Vestibule & changing windows to doors. 04/16, 23 Not reviewed. 04/30 EK: Add cooling tower relocation to list of design changes. 2.8 OWNER TOPICS: 2.8.1 Transformers/Eversource Coordination/Electric Meter location: 04/02 GP: Gerry said that all easement paperwork is sitting on Joe Cassata’s desk. PL: Joe Cassata said that office was pretty much shut down & they are not allowed in. Asked him if they would provide power without the easement finalized. He said probably not. EK: I will call Joe to find out who I need to mail the paperwork to to keep this moving? Joe’s cell: 860-447-5746. 04/09 EK: Same. 04/16 EK: Currently playing phone tag w/Joe. 04/23 Not reviewed. 04/30 EK: Same. DP/EK High 2.8.2 Site Sign: 04/30 EK: On hold for now. CLOSED. 2.8.3 Blower Door Test: 004/30 EK: Need to sign the contract for the aeroseal work. Aeroseal recommends adding foam gaskets to all electrical & DP/EK High #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #38 04/30/2020 Page 6 of 6 data outlets. GP, add this to the SOW. GP: Only on demising walls? EK: Correct. MC/GP HIgh 2.8.4 Meeting on Security: 04/16 GP: Gerry to send today. 04/23 GP: Change request sent to DP & SO for review. 04/30 GP: Need resolution so wires can be run if needed. DP/SO to review & set up conf call if needed to review. DP/EK/FB PBBA/SO High 2.9 CONSTRUCTION TOPICS: 2.9.1 Sewer Lateral out of Bldg M: 04/16 PL: Camera’d the line after obstruction was removed. Line looked great. Need to design house trap including vent for house trap. PC/SO/FV: Vent to run up through the sprinkler room inside the building & vent out the roof. GP to check w/Plumber to see if sketch is needed. 04/23 Not reviewed. 04/30 GP: Waiting to hear back from plumber. MC/GP High 2.9.4 Site Lighting: 04/16 EK: Answer sent – want both, with option to override the photocells so lights can be turned on mid-day for maintenance. GP: Will follow up w/Gerry. 04/23 Not reviewed. 04/30 GP: Same. MC/GP High 3.0 CHANGE ORDERS 3.1 Status: 04/30 Not reviewed. 4.0 REQUISITIONS 4.1 Status: 04/30 Not reviewed. Conference calls will be held weekly on Thursdays at 10:00 am. Job site meetings will be held weekly on Thursdays at 1:00 pm. Next up is a conference call at 10:00 am on May 7, 2020. Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC These minutes are meant to convey & record the general content of the meeting, but do not represent a verbatim recording. Please promptly respond to the Architect with any comments or questions.