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HomeMy WebLinkAbout2020-04-23 Oxoboxo Mtg Min 37#16-063 Oxoboxo Lofts, Uncasville , CT MEETING MINUTES #37 PROJECT: Oxoboxo Lofts 42 Pink Row Uncasville, CT DATE: April 23, 2020 TIME: 10:00 a.m. LOCATION: Conf Call Present: Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net Gifford Perry (GP) MC Gifford@MaggioreCos.com Peter Lentine (PL) MC Peter@MaggioreCos.com Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com Sam Kirby (SK) PBBA SKirby@pbbarchitect.com Frank Vacca (FV) BSC FVacca@BSCGroup.com Pat Callahan (PC) AZT PCallahan@aztecheng.com Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com Minutes to: Paul Maggiore (PM) MC Paul@MaggioreCos.com Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com Karl Walsh DP KWalsh@DakotaPartners.net Marc Daigle DP MDaigle@DakotaPartners.net Roberto Arista (RA) DP RArista@DakotaPartners.net Evan Fink (EF) DP EFink@DakotaPartners.net Matt Abraham (MA) DP MAbraham@DakotaPartners.net Alycia Quintiliani DP aquintiliani@dakotapartners.net Bill Rundlett DP Brundlett@dakotapartners.net Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com Eric Marsh (EM) MC Eric@Maggiore.Co James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown Lofts Construction: Start Date: August 1, 2019 End Date: December 18, 2020 Responsible Party Priority Level 1.0 CONSTRUCTION SCHEDULE & PROGRESS 1.1 CONSTRUCTION SCHEDULE: 1.1.1 Status: 04/09 PL: Working on overall schedule & have sent everything except C, D & F to FB. Plan to send C D & F to FB today. FB: Shooting for early next week for schedule update. PL/GP: Not working at peak due to financial issues. 04/16 FB: New schedule might be delayed. 04/23 Not reviewed. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #37 04/23/2020 Page 2 of 8 1.1.2 Covid Delays: 04/02 GP: Carpenter framer may be stopping their work out of fear of the virus. We can’t make anyone work during this time, but we are trying to work around this by finding someone else. Heat pump delay – originally scheduled to arrive around now, but now first release is May 22, 2nd release is June 24 for a 7 week loss. Subject to change again. 04/09 PL: Most contractors have approx. 40% less people willing to work. GP: Carpenter framer did not stop due to Covid, but we are not as productive as we should be due to absences in all crews. 04/16 GP: Delays on kitchen cab’s – delivery pushed out 1 month to August. 04/23 Not reviewed. 1.2 CONSTRUCTION PROGRESS: 1.2.1 Status: 04/09 PL: COMPLETE: Framing in C,D,E. Electrical coming out of E to feed Bldg F. Bldg B Stair 2 rough framed – using it now. Underground communication lines complete from Bldg H elec room to pole. UNDERWAY: Bldg M: sheet rocking 2 units for blower door tests, pulling feeders for panels & communications. Painting clgs in J, H, G. Bldg C, D, E – rough plumbing & elec. Bldg F: new steel decking on existing steel beams. Excavation between B & D to get door into Elec Rm. Southeast corner of Bldg D rebuild underway – block is complete, will add brick veneer tomorrow if weather permits. Power washing brick on east side of Bldg A prior to steel framing of A/B Connector starting next week. NEXT: Ready to sheetrock all lower bldgs. Framing closure of old stairs in Bldg B. 04/16 PL: COMPLETE: Bldg M units ready for blower door test. Bldgs J H G: all rack work done for electrical & HVAC. A/B Connector: paint stripping from east wall of A. Drainage manhole set off northeast corner of J. UNDERWAY: Bldgs C, D & E: rough framing, elec & plumbing. A/B Connector: brick infill on east side of A. NEXT: A/B Connector floor framing & Bldg A roof start Monday. Gypcrete for Bldgs A & B starts 4/27. 04/23 Not reviewed. 2.0 CONSTRUCTION TOPICS 2.1 SITE/CIVIL TOPICS: (BSC – Frank Vacca) 2.1.1 Site/Civil Submittals & RFI’s: 04/23 FV: Sent CSK-14R1 on 4/20 to answer RFI 59. GP: No submittals or RFI’s outstanding. 2.1.2 CSK-06: 04/16 FV: Void CSK-06. 04/23 CLOSED 2.1.3 Bldg M basement access: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #37 04/23/2020 Page 3 of 8 04/16 SO: Need sketch on how to access existing basement doors in M. FV: Will coordinate w/PBBA. EK: FV, mark up your site plan with the 2 cuts needed & send to BH for review, so we can have BH’s input before we get too detailed. 04/23 FV: Same. SO: Will send courtyard access from Bldg M Basement. PBBA/SO BSC/FV High 2.1.4 Area west of Bldg B: 04/09 FV: Got a comparison quote on metal stair of $18.5k. Have a possible rework to replace this stair with landscape steps but have not finalized it. GP: Landscape steps would be the least expensive option, so please finalize it. They price by # of risers so that needs to be accurate. 04/16 FV: CSK-10 is obsolete due to change to landscape steps. Work is completed, just have to send it out. 04/23 FV: Sent CSK-13R1 for the updated stair. GP: Working on pricing. 2.1.5 Water line installation at Bldg B west side: 04/16 FV: Will need retaining wall. Will include this as part of landscape stair CSK. 04/23 FV: This was included on CSK-13R1. CLOSED. 2.2 DEEP TOPICS: (Yantic River Consultants – Brandon Handfield) 2.2.1 FMC Application to DEEP: 04/16 EK: DEEP has not yet reviewed the FMC application. Public notice period starts after their review. 04/23 Not reviewed. 2.2.2 Helical Pile Installation: 04/23 Completion of work remains outstanding until FMC is approved. 2.2.3 Grout Bag Submittal: 04/23 Completion of work remains outstanding until FMC is approved. 2.3 ENVIRONMENTAL REMEDIATION TOPICS: (Down To Earth – Tim Carr) 2.3.1 RAP Application to DEEP: 02/20 TC: Meeting last week w/DEEP went well. Have some followup with them but they have internal discussions to have & get back to us. EK: There is no official approval on the RAP – just have to respond to DEEP comments. We are in good shape on the RAP application – not holding up construction. 02/27 TC: Same. 03/05,12,19,26, 04/02,09,16,23 Not reviewed. 2.3.2 Injection System: (related topic below: equipment in Bldg M Basement) 02/20 TC: Still on hold until after closing. Shouldn’t be doing remediation on someone else’s property. EK: Any weather- driven dates? TC: Storing & mixing water-based solutions on the ground would require to hold off until after any threat of hard freeze. EK: May 1 start date? TC: Yes. Assume injection process will take 1 month, then monitor for 4 months. DEEP was helpful #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #37 04/23/2020 Page 4 of 8 in being flexible with subsequent injections. After initial injection, the process runs through within 6 months. 80% chance of initial injection being successful. EK: Give me the exact cost of starting this before closing. 02/27 TC: Working on cost - meeting with vendor next Tuesday. Need Eversource contact to install insulating fleece on the wires because we will be within 10 feet of the wires. PL: Will send Eversource contact. 03/05,12,19,26, 04/02,09,16,23 Not reviewed. DTE/TC High 2.3.3 SVE Equipment: 02/20 TC: Piping & wells are installed to Bldgs J,H & F. Finishing stub-ups to Bldg F today. Remaining: electrical supply for SVE blower & equipment installation after floor in Bldg F is installed. SK: Vents going through the living spaces of buildings? TC: No because we now have the crawl space to utilize. 02/27 TC: Adding stub-ups tomorrow. 03/05,12,19,26, 04/02,09,16,23 Not reviewed. DTE/TC High 2.3.4 Remediation in Courtyard: 02/20 TC: Working on disposal of stockpile – we have approval for an alternate disposal location but waiting for final approval. EK: We would prefer to let stockpile remain until we can work in the flood plain again so there is only 1 mobilization. Approval of FMC is the key to this. PL: Parking is getting tight but we can wait for removal of stockpile. 02/27 TC: Same. 03/05,12,19,26, 04/02,09,16,23 Not reviewed DTE/TC High 2.3.5 Equipment in M Basement: 02/20 TC: Equipment could be moved & stored while it is shut down during the injection process. It is an old system – should be scrapped. The problem is if we need to use it again, it would need to be reconnected. I will try to find a temporary system that could be used. The only thing of real value is the air compressor – it is new. EK: TC to review equipment & instruct on what is to be saved. 02/27 TC: Same. 03/05,12,19,26, 04/02,09,16,23 Not reviewed. DTE/TC Medium 2.3.6 Excavating and storing soils during storm drainage installation: 02/27 GP: There is enough ash in the soil that we need to dig test pits – planning to dig them tomorrow. TC: Surface is changing from industrial paved surface to residential landscaped surface. FB: Under a paved surface, you need 2 feet of cover over the ash. Under a landscaped surface, you need 4 feet of cover over the ash. 03/05, 03/12, 03/19, 03/26, 04/02, 04/09 Not reviewed. 04/16 GP: Still waiting on guidance from TC on urban fill depth. He was going to chase relief on the 4 ft depth. EK: Will follow up w/TC. PL: When can we work in the flood zone? EK: Don’t know when we will have FMC approval - still waiting on DEEP to review the FMC. 04/23 Not reviewed. 2.4 STRUCTURAL TOPICS: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #37 04/23/2020 Page 5 of 8 (Morrissey Engineers – Dan Morrissey) 2.4.1 Structural Submittals & RFI’s: 04/23 GP: No structural RFI’s or submittals outstanding. 2.5 MEP TOPICS: (Aztech Engineers – Pat Callahan) 2.5.1 MEP Submittals & RFI’s: 04/16 PC: Short circuit study reviewed & returned by DA. EK: Received. FB & GP will resolve. GP: Needs further input from DA. GP: DA returned RFI 58 but we need an answer from Owner on what fire alarm to out in Bldg L. EK: Smoke alarm. PC: Working on RFI for dryer exhaust. GP: Submittal for wiring devices outstanding, sent on 4/9. 04/23 GP: RFI 61 sprinkler system is outstanding. Submittals for wiring devices, site lighting poles, fixtures & wallpacks. DA: Returned wiring devices today. AZT/DA/PC High 2.5.2 Relocation of Cooling Tower: 04/23 Relocating chiller to between Bldg F and C. PC to review details of clearances, heights, etc. 2.5.3 Add Annunciator Panel in Bldg B entrance: 04/23 PL: Fire Marshal asked for 2nd annunciator panel for Bldg B to handle Bldgs A, B, C, D, E and F. There is currently only 1 annunciator panel in Bldg M which is not enough. 2.6 ARCHITECTURAL TOPICS: (Paul Bailey Architect – Sam Kirby) 2.6.1 Architectural Submittals & RFI’s: 04/16 GP: No submittals outstanding. 04/23 GP: Several submittals – gutters/downspouts, tapered roof insulation sent of 4/22, door frames & hardware sent on 4/21. Priority is door frames/hardware. Exterior lighting submittal & gutters/downspouts – SO to review. 2.6.2 Code Mod for outlets on short walls: 04/16 SO: Followed up w/Dave via email, no response. PL sending Dave’s cell # to SO. 04/23 SO: Will rework so the mod will include more outlets than just behind entry doors. 2.6.3 Lighting fixtures at top floors of Bldgs A & B/RCP’s: 04/16 SO: Will be reviewing RCP’s on site tomorrow. 04/23 EK: Review w/EF. PBBA/SO High 2.6.4 MEP in corridors of Bldgs A & B: 03/19 SO: Will review if anything can move to crawl space in Bldg A. Bldg B Basement underway. Need to review all other Bldg B corridors. 03/26, 04/02, 04/09, 04/16, 04/23 SK: Same. PBBA/SK High 2.6.5 Fireproofing of Bldg B Basement Floor: 03/19 SO: We will provide a rating to spray fireproof the steel. 03/26, 04/02, 04/09, 04/16, 04/23 SK: Same. PBBA/SK High 2.6.6 Paint Color Schedule: 04/16 SO: Draw down submittal returned. EK: For Bldgs G, H, J, K & M, paint ceilings all black, with exception of lobby of H where PBBA/SO High #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #37 04/23/2020 Page 6 of 8 we will review feasibility of painting the structural components a different color. 04/23 SO: Paint structural component a different color in lobby of Bldg H only. Need to issue black & alternate color for the corridor ceilings. 2.6.7 Bldg F Cooling Tower Enclosure: 04/16 SK: Details sent. Following up w/more details as requested. 04/23 Discussion moved cooling tower to west side of Bldg F. PBBA, AZT & ME to deliver new dwgs. PBBA/SK High 2.6.8 Postal & Package Delivery: 04/16 EK: Conf call held this week. Plans for boxes in Bldgs B and H are good. Postmaster wants all of Bldg C boxes to be in Bldg B. PBBA to review for # of boxes & layout & provide interior elevations. PBBA to sketch revision of package closet at the office. 04/23 SO: Sketch sent out for review. Framing of package area was completed per last Friday’s site visit. Gave field instruction to rework the area. PBBA/SO/SK High 2.7 SHPO/NPS APPROVALS: (Paul Bailey Architect – Susan Odell) 2.7.1 SHPO/NPS: Existing wood flooring in Bldgs A & B: 03/26 SO: JS reports that SHPO received this amendment on March 12. So we are targeting April 12 for SHPO approval & May 12 for NPS approval. 04/02, 04/09 SO: Same. 04/16 SHPO sent amendment approval on 4/13. 04/23 Not reviewed. 2.7.2 SHPO/NPS Approval of Roofing Details 04/16 JS submitted amendment to SHPO on 4/13. SK: Do sketches need to be revised to remove protection board? EK/FB: Try to replace protection board depth with more insulation. GP: Will have shop drawings soon. 04/23 Not reviewed. 2.7.3 SHPO/NPS Windows: 04/09 SO: Windows that don’t need condition assessments are ready for JS to send out. Working on completing condition assessments now – will be complete by end of week. 04/16 SO to resend entire package as 1 pdf to JS. 04/23 Window package “A” was sent to SHPO. Window package “B” will be sent ASAP. PBBA/SO Highest 2.7.4 SHPO/NPS Lighting Fixtures: 03/19 SO: Cut sheets assembled, just need the fixture at the exterior doors, then will send all cut sheets, lighting schedule & plans to Historic Consultants for review. 03/26 SO: Have approval from Historic Consultants on new fixture – will package all together & send for a final review. 04/02 SO: Same. 04/09 SO: Will send lighting fixture cut sheets to JS & AR after window condition assessments are complete – Monday. 04/16 SO: Same – will send today. PBBA/SO High #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #37 04/23/2020 Page 7 of 8 04/23 SO: Sent lighting fixture cut sheets & plans to JS & AR for review. They requested a lighting fixture schedule – will prep & send ASAP. 2.7.5 SHPO/NPS Masonry: 03/19 SO: After windows, will package the photos of the mortar samples for Bldgs D, E, G, H, J, K, L, M & send to Historic Consultants for review. Samples underway by Mason for Bldgs A,B,C,F. 03/26 SO: Bldg G mortar sample approved. 04/02, 04/09 SO: Same. 04/16 Not reviewed. 04/23 Not reviewed. PBBA/SO High 2.7.6 SHPO/NPS Signage: 04/09 SO: Will assemble this package after the ones listed above. 04/16 Not reviewed. 04/23 Not reviewed. 2.7.7 SHPO/NPS Design Changes: 04/09 SO: Will assemble these 2 packages after the ones listed above. 2 packages are Bldg E Vestibule & changing windows to doors. 04/16 Not reviewed. 04/23 Not reviewed. 2.8 OWNER TOPICS: 2.8.1 Transformers/Eversource Coordination/Electric Meter location: 04/02 GP: Gerry said that all easement paperwork is sitting on Joe Cassata’s desk. PL: Joe Cassata said that office was pretty much shut down & they are not allowed in. Asked him if they would provide power without the easement finalized. He said probably not. EK: I will call Joe to find out who I need to mail the paperwork to to keep this moving? Joe’s cell: 860-447-5746. 04/09 EK: Same. 04/16 EK: Currently playing phone tag w/Joe. 04/23 Not reviewed. DP/EK High 2.8.2 Site Sign: 04/23 EK: On hold for now. 2.9 CONSTRUCTION TOPICS: 2.9.1 Sewer Lateral out of Bldg M: 04/16 PL: Camera’d the line after obstruction was removed. Line looked great. Need to design house trap including vent for house trap. PC/SO/FV: Vent to run up through the sprinkler room inside the building & vent out the roof. GP to check w/Plumber to see if sketch is needed. 04/23 Not reviewed. MC/GP High 2.9.2 Blower Door Test: 04/09 GP: Scheduled for April 17. Change in units to M-10 & M-5. MC is performing the work to seal the windows. 04/16 GP: Our work in the units is complete. The air sealing & blower door testing is on schedule for tomorrow. 04/23 EK: Testing went very well. Waiting on instruction for future air sealing & testing from HET. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #37 04/23/2020 Page 8 of 8 2.9.3 Meeting on Security: 04/16 GP: Gerry to send today. 04/23 GP: Change request sent to DP & SO for review. MC/GP High Cable: 04/09 EK: Agreement signed w/Frontier – ready for construction to take over. Still bringing both services (not just Frontier) in to the buildings. 04/16 CLOSED. 2.9.5 Site Lighting: 04/16 EK: Answer sent – want both, with option to override the photocells so lights can be turned on mid-day for maintenance. GP: Will follow up w/Gerry. 04/23 Not reviewed. MC/GP High 3.0 CHANGE ORDERS 3.1 Status: 04/23 Not reviewed. 4.0 REQUISITIONS 4.1 Status: 04/23 Not reviewed. Conference calls will be held weekly on Thursdays at 10:00 am. Job site meetings will be held weekly on Thursdays at 1:00 pm. Next up is a conference call at 10:00 am on April 30, 2020. Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC These minutes are meant to convey & record the general content of the meeting, but do not represent a verbatim recording. Please promptly respond to the Architect with any comments or questions.