HomeMy WebLinkAbout2020-04-16 Oxoboxo Mtg Min 36#16-063
Oxoboxo Lofts, Uncasville , CT
MEETING MINUTES #36
PROJECT: Oxoboxo Lofts
42 Pink Row
Uncasville, CT
DATE: April 16, 2020
TIME: 10:00 a.m.
LOCATION: Conf Call
Present:
Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net
Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net
Gifford Perry (GP) MC Gifford@MaggioreCos.com
Peter Lentine (PL) MC Peter@MaggioreCos.com
Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com
Sam Kirby (SK) PBBA SKirby@pbbarchitect.com
Frank Vacca (FV) BSC FVacca@BSCGroup.com
Pat Callahan (PC) AZT PCallahan@aztecheng.com
Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com
Minutes to:
Paul Maggiore (PM) MC Paul@MaggioreCos.com
Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com
Karl Walsh DP KWalsh@DakotaPartners.net
Marc Daigle DP MDaigle@DakotaPartners.net
Roberto Arista (RA) DP RArista@DakotaPartners.net
Evan Fink (EF) DP EFink@DakotaPartners.net
Matt Abraham (MA) DP MAbraham@DakotaPartners.net
Alycia Quintiliani DP aquintiliani@dakotapartners.net
Bill Rundlett DP Brundlett@dakotapartners.net
Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com
Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com
Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com
Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com
Eric Marsh (EM) MC Eric@Maggiore.Co
James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com
CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown
Lofts Construction: Start Date: August 1, 2019 End Date: December 18, 2020
Responsible
Party
Priority
Level
1.0 CONSTRUCTION SCHEDULE & PROGRESS
1.1 CONSTRUCTION SCHEDULE:
1.1.1 Status:
04/09 PL: Working on overall schedule & have sent everything
except C, D & F to FB. Plan to send C D & F to FB today. FB:
Shooting for early next week for schedule update. PL/GP: Not
working at peak due to financial issues.
04/16 FB: New schedule might be delayed.
1.1.2 Covid Delays:
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #36
04/16/2020
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04/02 GP: Carpenter framer may be stopping their work out of
fear of the virus. We can’t make anyone work during this time,
but we are trying to work around this by finding someone else.
Heat pump delay – originally scheduled to arrive around now,
but now first release is May 22, 2nd release is June 24 for a 7
week loss. Subject to change again.
04/09 PL: Most contractors have approx. 40% less people willing
to work. GP: Carpenter framer did not stop due to Covid, but we
are not as productive as we should be due to absences in all
crews.
04/16 GP: Delays on kitchen cab’s – delivery pushed out 1
month to August.
1.2 CONSTRUCTION PROGRESS:
1.2.1 Status:
04/09 PL:
COMPLETE: Framing in C,D,E. Electrical coming out of E to feed
Bldg F. Bldg B Stair 2 rough framed – using it now. Underground
communication lines complete from Bldg H elec room to pole.
UNDERWAY: Bldg M: sheet rocking 2 units for blower door tests,
pulling feeders for panels & communications. Painting clgs in J,
H, G. Bldg C, D, E – rough plumbing & elec. Bldg F: new steel
decking on existing steel beams. Excavation between B & D to get
door into Elec Rm. Southeast corner of Bldg D rebuild underway
– block is complete, will add brick veneer tomorrow if weather
permits. Power washing brick on east side of Bldg A prior to steel
framing of A/B Connector starting next week.
NEXT: Ready to sheetrock all lower bldgs. Framing closure of old
stairs in Bldg B.
04/16 PL:
COMPLETE: Bldg M units ready for blower door test. Bldgs J H G:
all rack work done for electrical & HVAC. A/B Connector: paint
stripping from east wall of A. Drainage manhole set off northeast
corner of J.
UNDERWAY: Bldgs C, D & E: rough framing, elec & plumbing. A/B
Connector: brick infill on east side of A.
NEXT: A/B Connector floor framing & Bldg A roof start Monday.
Gypcrete for Bldgs A & B starts 4/27.
2.0 CONSTRUCTION TOPICS
2.1 SITE/CIVIL TOPICS:
(BSC – Frank Vacca)
2.1.1 Site/Civil Submittals & RFI’s:
04/09 RFI 59 outstanding. FV: Will send later today as CSK-13.
04/16 GP: No submittals outstanding. RFI 59 needs further input.
FV: Need to coordinate w/DM.
2.1.2 CSK-06:
04/16 FV: Void CSK-06.
2.1.3 Bldg M basement access:
04/16 SO: Need sketch on how to access existing basement doors
in M. FV: Will coordinate w/PBBA. EK: FV, mark up your site plan
#16-063 Oxoboxo Lofts, Uncasville, CT
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with the 2 cuts needed & send to BH for review, so we can have
BH’s input before we get too detailed.
2.1.4 CSK-10:
04/09 FV: Got a comparison quote on metal stair of $18.5k. Have
a possible rework to replace this stair with landscape steps but
have not finalized it. GP: Landscape steps would be the least
expensive option, so please finalize it. They price by # of risers so
that needs to be accurate.
04/16 FV: CSK-10 is obsolete due to change to landscape steps.
Work is completed, just have to send it out.
BSC/FV
High
2.1.5 Water line installation at Bldg B west side:
04/16 FV: Will need retaining wall. Will include this as part of
landscape stair CSK.
BSC/FV
High
2.2 DEEP TOPICS:
(Yantic River Consultants – Brandon Handfield)
2.2.1 FMC Application to DEEP:
04/16 EK: DEEP has not yet reviewed the FMC application. Public
notice period starts after their review.
2.2.2 Helical Pile Installation:
04/16 Completion of work remains outstanding until FMC is
approved.
2.2.3 Grout Bag Submittal:
04/16 Completion of work remains outstanding until FMC is
approved.
2.3 ENVIRONMENTAL REMEDIATION TOPICS:
(Down To Earth – Tim Carr)
2.3.1 RAP Application to DEEP:
02/20 TC: Meeting last week w/DEEP went well. Have some
followup with them but they have internal discussions to have &
get back to us. EK: There is no official approval on the RAP – just
have to respond to DEEP comments. We are in good shape on the
RAP application – not holding up construction.
02/27 TC: Same.
03/05, 03/12, 03/19, 03/26, 04/02, 04/09, 04/16 Not reviewed.
2.3.2 Injection System: (related topic below: equipment in Bldg M
Basement)
02/20 TC: Still on hold until after closing. Shouldn’t be doing
remediation on someone else’s property. EK: Any weather-
driven dates? TC: Storing & mixing water-based solutions on the
ground would require to hold off until after any threat of hard
freeze. EK: May 1 start date? TC: Yes. Assume injection process
will take 1 month, then monitor for 4 months. DEEP was helpful
in being flexible with subsequent injections. After initial
injection, the process runs through within 6 months. 80% chance
of initial injection being successful. EK: Give me the exact cost of
starting this before closing.
02/27 TC: Working on cost - meeting with vendor next Tuesday.
Need Eversource contact to install insulating fleece on the wires
because we will be within 10 feet of the wires. PL: Will send
Eversource contact.
DTE/TC
High
#16-063 Oxoboxo Lofts, Uncasville, CT
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03/05, 03/12, 03/19, 03/26, 04/02, 04/09, 04/16 Not reviewed.
2.3.3 SVE Equipment:
02/20 TC: Piping & wells are installed to Bldgs J,H & F. Finishing
stub-ups to Bldg F today. Remaining: electrical supply for SVE
blower & equipment installation after floor in Bldg F is installed.
SK: Vents going through the living spaces of buildings? TC: No
because we now have the crawl space to utilize.
02/27 TC: Adding stub-ups tomorrow.
03/05, 03/12, 03/19, 03/26, 04/02, 04/09, 04/16 Not reviewed.
DTE/TC
High
2.3.4 Remediation in Courtyard:
02/20 TC: Working on disposal of stockpile – we have approval for
an alternate disposal location but waiting for final approval. EK:
We would prefer to let stockpile remain until we can work in the
flood plain again so there is only 1 mobilization. Approval of FMC
is the key to this. PL: Parking is getting tight but we can wait for
removal of stockpile.
02/27 TC: Same.
03/05, 03/12, 03/19, 03/26, 04/02, 04/09, 04/16 Not reviewed
DTE/TC
High
2.3.5 Equipment in M Basement:
02/20 TC: Equipment could be moved & stored while it is shut
down during the injection process. It is an old system – should be
scrapped. The problem is if we need to use it again, it would
need to be reconnected. I will try to find a temporary system that
could be used. The only thing of real value is the air compressor –
it is new. EK: TC to review equipment & instruct on what is to be
saved.
02/27 TC: Same.
03/05, 03/12, 03/19, 03/26, 04/02, 04/09, 04/16 Not reviewed.
DTE/TC
Medium
2.3.6 Excavating and storing soils during storm drainage installation:
02/27 GP: There is enough ash in the soil that we need to dig test
pits – planning to dig them tomorrow. TC: Surface is changing
from industrial paved surface to residential landscaped surface.
FB: Under a paved surface, you need 2 feet of cover over the ash.
Under a landscaped surface, you need 4 feet of cover over the
ash.
03/05, 03/12, 03/19, 03/26, 04/02, 04/09 Not reviewed.
04/16 GP: Still waiting on guidance from TC on urban fill depth.
He was going to chase relief on the 4 ft depth. EK: Will follow up
w/TC. PL: When can we work in the flood zone? EK: Don’t know
when we will have FMC approval - still waiting on DEEP to review
the FMC.
2.4 STRUCTURAL TOPICS:
(Morrissey Engineers – Dan Morrissey)
2.4.1 Structural Submittals & RFI’s:
04/16 GP: No submittals outstanding. RFI’s include a new one on
Bldg F wind bracing – need height of that horizontal tube. DM:
Should be near the top of the wall. We will issue a sketch that has
the dimension. It will be higher on south & west than on the north
& east. SO: FV to contact DM tomorrow to finalize RFI 59. DM: Ok.
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2.4.2 Bldg C Joists:
04/16 SO: Will take photo of markups on site tomorrow. CLOSED.
2.4.3 B/D Connector:
04/16 GP: Received drawings, out for pricing. CLOSED.
2.5 MEP TOPICS:
(Aztech Engineers – Pat Callahan)
2.5.1 MEP Submittals & RFI’s:
04/16 PC: Short circuit study reviewed & returned by DA. EK:
Received. FB & GP will resolve. GP: Needs further input from DA.
GP: DA returned RFI 58 but we need an answer from Owner on
what fire alarm to out in Bldg L. EK: Smoke alarm. PC: Working on
RFI for dryer exhaust. GP: Submittal for wiring devices
outstanding, sent on 4/9.
AZT/DA/PC
High
2.5.2 Laundry Room Redesign:
04/16 PC: Drawings went out on 4/10. CLOSED.
2.5.3 Ducts in Bldg B Basement Level:
04/16 PC: In drawings that went out on 4/10. CLOSED.
2.5.4 J/M Connector:
04/16 PC: Drawings were issued. SO: Courtyard access now
planned through Bldg M Basement. CLOSED.
2.5.5 Additional Heat in Connectors:
04/16 PC: RFI returned. GP: Sent out for pricing. CLOSED.
2.6 ARCHITECTURAL TOPICS:
(Paul Bailey Architect – Sam Kirby)
2.6.1 Architectural Submittals & RFI’s:
04/16 GP: No submittals outstanding.
2.6.2 Code Mod for outlets on short walls:
04/16 SO: Followed up w/Dave via email, no response. PL sending
Dave’s cell # to SO.
2.6.3 Lighting fixtures at top floors of Bldgs A & B/RCP’s:
04/16 SO: Will be reviewing RCP’s on site tomorrow.
PBBA/SO
High
2.6.4 MEP in corridors of Bldgs A & B:
03/19 SO: Will review if anything can move to crawl space in Bldg
A. Bldg B Basement underway. Need to review all other Bldg B
corridors.
03/26, 04/02, 04/09, 04/16 SK: Same.
PBBA/SK
High
2.6.5 Fireproofing of Bldg B Basement Floor:
03/19 SO: We will provide a rating to spray fireproof the steel.
03/26, 04/02, 04/09, 04/16 SK: Same.
PBBA/SK
High
2.6.6 Paint Color Schedule:
04/16 SO: Draw down submittal returned. EK: For Bldgs G, H, J, K
& M, paint ceilings all black, with exception of lobby of H where
we will review feasibility of painting the structural components a
different color.
PBBA/SO
High
2.6.7 Bldg F Cooling Tower Enclosure:
04/16 SK: Details sent. Following up w/more details as requested.
PBBA/SK
High
2.6.8 Postal & Package Delivery:
04/16 EK: Conf call held this week. Plans for boxes in Bldgs B and
H are good. Postmaster wants all of Bldg C boxes to be in Bldg B.
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PBBA to review for # of boxes & layout & provide interior
elevations. PBBA to sketch revision of package closet at the
office.
PBBA/SO/SK
High
2.7 SHPO/NPS APPROVALS:
(Paul Bailey Architect – Susan Odell)
2.7.1 SHPO/NPS: Existing wood flooring in Bldgs A & B:
03/26 SO: JS reports that SHPO received this amendment on
March 12. So we are targeting April 12 for SHPO approval & May
12 for NPS approval.
04/02, 04/09 SO: Same.
04/16 SHPO sent amendment approval on 4/13.
2.7.2 SHPO/NPS Approval of Roofing Details
04/16 JS submitted amendment to SHPO on 4/13. SK: Do
sketches need to be revised to remove protection board? EK/FB:
Try to replace protection board depth with more insulation. GP:
Will have shop drawings soon.
2.7.3 SHPO/NPS Windows:
04/09 SO: Windows that don’t need condition assessments are
ready for JS to send out. Working on completing condition
assessments now – will be complete by end of week.
04/16 SO to resend entire package as 1 pdf to JS.
PBBA/SO
Highest
2.7.4 SHPO/NPS Lighting Fixtures:
03/19 SO: Cut sheets assembled, just need the fixture at the
exterior doors, then will send all cut sheets, lighting schedule &
plans to Historic Consultants for review.
03/26 SO: Have approval from Historic Consultants on new
fixture – will package all together & send for a final review.
04/02 SO: Same.
04/09 SO: Will send lighting fixture cut sheets to JS & AR after
window condition assessments are complete – Monday.
04/16 SO: Same – will send today.
PBBA/SO
High
2.7.5 SHPO/NPS Masonry:
03/19 SO: After windows, will package the photos of the mortar
samples for Bldgs D, E, G, H, J, K, L, M & send to Historic
Consultants for review. Samples underway by Mason for Bldgs
A,B,C,F.
03/26 SO: Bldg G mortar sample approved.
04/02, 04/09 SO: Same.
04/16 Not reviewed.
PBBA/SO
High
2.7.6 SHPO/NPS Signage:
04/09 SO: Will assemble this package after the ones listed above.
04/16 Not reviewed.
2.7.7 SHPO/NPS Design Changes:
04/09 SO: Will assemble these 2 packages after the ones listed
above. 2 packages are Bldg E Vestibule & changing windows to
doors.
04/16 Not reviewed.
2.8 OWNER TOPICS:
2.8.1 Transformers/Eversource Coordination/Electric Meter location:
#16-063 Oxoboxo Lofts, Uncasville, CT
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04/02 GP: Gerry said that all easement paperwork is sitting on
Joe Cassata’s desk. PL: Joe Cassata said that office was pretty
much shut down & they are not allowed in. Asked him if they
would provide power without the easement finalized. He said
probably not. EK: I will call Joe to find out who I need to mail
the paperwork to to keep this moving? Joe’s cell: 860-447-5746.
04/09 EK: Same.
04/16 EK: Currently playing phone tag w/Joe.
DP/EK
High
2.8.2 Site Sign:
04/16 EK: On hold for now.
2.9 CONSTRUCTION TOPICS:
2.9.1 Sewer Lateral out of Bldg M:
04/16 PL: Camera’d the line after obstruction was removed. Line
looked great. Need to design house trap including vent for house
trap. PC/SO/FV: Vent to run up through the sprinkler room inside
the building & vent out the roof. GP to check w/Plumber to see if
sketch is needed.
MC/GP
High
2.9.2 Blower Door Test:
04/09 GP: Scheduled for April 17. Change in units to M-10 & M-5.
MC is performing the work to seal the windows.
04/16 GP: Our work in the units is complete. The air sealing &
blower door testing is on schedule for tomorrow.
2.9.3 Meeting on Security:
04/16 GP: Gerry to send today.
MC/GP
High
2.9.4 Cable:
04/09 EK: Agreement signed w/Frontier – ready for construction
to take over. Still bringing both services (not just Frontier) in to
the buildings.
04/16 CLOSED.
MC
High
2.9.5 Site Lighting:
04/16 EK: Answer sent – want both, with option to override the
photocells so lights can be turned on mid-day for maintenance.
GP: Will follow up w/Gerry.
MC/GP
High
3.0 CHANGE ORDERS
3.1 Status:
04/16 Not reviewed.
4.0 REQUISITIONS
4.1 Status:
04/16 Not reviewed.
Conference calls will be held weekly on Thursdays at 10:00 am. Job site meetings will be held weekly on
Thursdays at 1:00 pm. Next up is a conference call at 10:00 am on April 23, 2020.
Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC
These minutes are meant to convey & record the general content of the meeting, but do not represent a
verbatim recording. Please promptly respond to the Architect with any comments or questions.