HomeMy WebLinkAbout2020-03-26 Oxoboxo Mtg Min 33#16-063
Oxoboxo Lofts, Uncasville , CT
MEETING MINUTES #33
PROJECT: Oxoboxo Lofts
42 Pink Row
Uncasville, CT
DATE: March 26, 2020
TIME: 10:00 a.m.
LOCATION: Conf Call
Present:
Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net
Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net
Gifford Perry (GP) MC Gifford@MaggioreCos.com
Peter Lentine (PL) MC Peter@MaggioreCos.com
Eric Marsh (EM) MC Eric@Maggiore.Co
Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com
Sam Kirby (SK) PBBA SKirby@pbbarchitect.com
Frank Vacca (FV) BSC FVacca@BSCGroup.com
Pat Callahan (PC) AZT PCallahan@aztecheng.com
Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com
Minutes to:
Paul Maggiore (PM) MC Paul@MaggioreCos.com
Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com
Karl Walsh DP KWalsh@DakotaPartners.net
Marc Daigle DP MDaigle@DakotaPartners.net
Roberto Arista (RA) DP RArista@DakotaPartners.net
Evan Fink (EF) DP EFink@DakotaPartners.net
Matt Abraham (MA) DP MAbraham@DakotaPartners.net
Alycia Quintiliani DP aquintiliani@dakotapartners.net
Bill Rundlett DP Brundlett@dakotapartners.net
Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com
Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com
Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com
Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com
James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com
CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown
Lofts Construction: Start Date: August 1, 2019 End Date: December 18, 2020
Responsible
Party
Priority
Level
1.0 CONSTRUCTION SCHEDULE & PROGRESS
1.1 CONSTRUCTION SCHEDULE:
1.1.1 Status:
03/19 PL: Will prep a 3-week look ahead starting next week for
weekly review. GP: FB, need updated construction schedule to
reflect reality through the end of March. FB: Will do.
03/26 Not reviewed.
MC/PL
DP/FB
High
High
1.2 CONSTRUCTION PROGRESS:
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #33
03/26/2020
Page 2 of 7
1.2.1 Status:
03/19 PL: Underway: Completing GWB in stair of Bldg B, hanging
supports for MEP in lower bldgs, framing of load-bearing walls in
C, installing ceilings in J H G, installing kitchens & bathrooms &
ductwork in all lower bldgs, Roof demo on lower bldgs, water line
installation from access road at RT 32, finishing electrical work in
area north of Bldg J.
Next week: Construction of stair in Bldg B, gyp-crete in A & B, Bldg
D southeast corner rebuild (pending weather), piping for Bldg D
Elec Rm, rotted exterior beam replacement on Bldg M,
installation of metal deck at F lower level.
03/26 Not reviewed.
2.0 CONSTRUCTION TOPICS
2.1 SITE/CIVIL TOPICS:
(BSC – Frank Vacca)
2.1.1 Site/Civil Submittals & RFI’s:
03/26 GP: Fire hydrant submittal is outstanding & priority. FV:
Waiting on answer on finish from FM. I will push him to get back
to me today.
BSC/FV
High
2.1.2 Encroachment Permit for Guardrail on Route 32:
03/26 FV: Sent to Mayor who approved it. Sent to P&Z & Transit
Authority at Mayor’s request. Have not heard back from either –
will follow up.
BSC/FV
Medium
2.1.3 Bldg M basement access:
03/26 On hold until FMC is resolved.
2.1.4 CSK-10:
03/19 FV: Minor changes to stairs at west side of Bldg B due to
water line installation. Will issue sketch for review. GP: Need
more design info for stair along Bldg A. FV: Will find a photo that
represents design intent.
03/26 FV: Sent image of a stair. Comments? SO: Design is fine but
finish should be black, not aluminum.
BSC/FV
High
2.1.5 Roof Leaders:
03/19 FV: Roof leaders will be submitted as CSK-12.
03/26 FV: SO’s add’l roof leaders are at top of my list.
BSC/FV
High
2.1.6 Area between Bldgs F & G:
03/19 FV: Changes to this area are underway. PL: This is priority.
03/26 FV: Sent to MC. GP: Received, sent to subs. CLOSED.
2.1.7 Water line installation at Bldg B west side:
03/26 FV: Sent to EK for review. EK: Will review.
DP/EK High
2.1.8 Transformer location at Bldgs B/D:
03/26 GP: Have drawing from Aschemun showing it in the correct
location, but site/civil drawings don’t reflect this. FV: Will move
from Bldg B to Bldg D on a CSK.
BSC/FV
Medium
2.2 DEEP TOPICS:
(Yantic River Consultants – Brandon Handfield)
2.2.1 FMC Application to DEEP:
03/19 EK: FMC was submitted last week. There is a 30 day public
notice period next. Need list of work from MC that needs to
occur in the floodway. I will set up a call w/BH for next Tuesday
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #33
03/26/2020
Page 3 of 7
to review the list & see if anything can be released. SO: Add
Courtyard access to the list.
03/26 EK: Call scheduled for tomorrow
2.2.2 Helical Pile Installation:
03/26 Completion of work remains outstanding until FMC is
approved.
2.2.3 Grout Bag Submittal:
03/26 Completion of work remains outstanding until FMC is
approved.
2.3 ENVIRONMENTAL REMEDIATION TOPICS:
(Down To Earth – Tim Carr)
2.3.1 RAP Application to DEEP:
02/20 TC: Meeting last week w/DEEP went well. Have some
followup with them but they have internal discussions to have &
get back to us. EK: There is no official approval on the RAP – just
have to respond to DEEP comments. We are in good shape on the
RAP application – not holding up construction.
02/27 TC: Same.
03/05, 03/12, 03/19, 03/26 Not reviewed.
2.3.2 Injection System: (related topic below: equipment in Bldg M
Basement)
02/20 TC: Still on hold until after closing. Shouldn’t be doing
remediation on someone else’s property. EK: Any weather-
driven dates? TC: Storing & mixing water-based solutions on the
ground would require to hold off until after any threat of hard
freeze. EK: May 1 start date? TC: Yes. Assume injection process
will take 1 month, then monitor for 4 months. DEEP was helpful
in being flexible with subsequent injections. After initial
injection, the process runs through within 6 months. 80% chance
of initial injection being successful. EK: Give me the exact cost of
starting this before closing.
02/27 TC: Working on cost - meeting with vendor next Tuesday.
Need Eversource contact to install insulating fleece on the wires
because we will be within 10 feet of the wires. PL: Will send
Eversource contact.
03/05, 03/12, 03/19, 03/26 Not reviewed.
DTE/TC
High
2.3.3 SVE Equipment:
02/20 TC: Piping & wells are installed to Bldgs J,H & F. Finishing
stub-ups to Bldg F today. Remaining: electrical supply for SVE
blower & equipment installation after floor in Bldg F is installed.
SK: Vents going through the living spaces of buildings? TC: No
because we now have the crawl space to utilize.
02/27 TC: Adding stub-ups tomorrow.
03/05, 03/12, 03/19, 03/26 Not reviewed.
DTE/TC
High
2.3.4 Remediation in Courtyard:
02/20 TC: Working on disposal of stockpile – we have approval for
an alternate disposal location but waiting for final approval. EK:
We would prefer to let stockpile remain until we can work in the
flood plain again so there is only 1 mobilization. Approval of FMC
is the key to this. PL: Parking is getting tight but we can wait for
removal of stockpile.
DTE/TC
High
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #33
03/26/2020
Page 4 of 7
02/27 TC: Same.
03/05, 03/12, 03/19, 03/26 Not reviewed.
2.3.5 Equipment in M Basement:
02/20 TC: Equipment could be moved & stored while it is shut
down during the injection process. It is an old system – should be
scrapped. The problem is if we need to use it again, it would
need to be reconnected. I will try to find a temporary system that
could be used. The only thing of real value is the air compressor –
it is new. EK: TC to review equipment & instruct on what is to be
saved.
02/27 TC: Same.
03/05, 03/12, 03/19, 03/26 Not reviewed.
DTE/TC
Medium
2.3.6 Excavating and storing soils during storm drainage installation:
02/27 GP: There is enough ash in the soil that we need to dig test
pits – planning to dig them tomorrow. TC: Surface is changing
from industrial paved surface to residential landscaped surface.
FB: Under a paved surface, you need 2 feet of cover over the ash.
Under a landscaped surface, you need 4 feet of cover over the
ash.
03/05, 03/12, 03/19, 03/26 Not reviewed.
2.4 STRUCTURAL TOPICS:
(Morrissey Engineers – Dan Morrissey)
2.4.1 Structural Submittals & RFI’s:
03/26 GP: Completion of RFI 55 for Bldg F remains outstanding.
2.4.2 Bldg F Structural Steel:
03/26 GP: Missing items for Bldg F needed. DM: Have detail for
deck support at the west edge but reviewing it against additional
questions from GP. SK: working on detail for drainage along the
north wall.
ME/DM
PBBA/SK
High
High
2.4.3 C/B Wall Repair:
03/19 DM: RFI 56 – will respond in writing to document verbal
agreement to build a new bearing wall in Bldg C.
03/26 DM: Response in writing sent. CLOSED.
2.4.4 Bldg A 2nd floor rotten headers over windows:
03/19 DM: Sent sketches this week. SK: Will forward SKS.
03/26 SK: SKS’s sent to MC. CLOSED.
2.4.5 Columns in Bldg B North Tower:
03/19 DM: SKS’s 91 & 92 sent to document this. SK: Will forward
to GP ASAP.
03/26 SK: SKS’s sent to MC. CLOSED.
2.4.6 Turnbuckles in Bldg A:
03/26 PL: BO asked about # of connections. DM: Will review &
send memo.
ME/DM
High
2.5 MEP TOPICS:
(Aztech Engineers – Pat Callahan)
2.5.1 MEP Submittals & RFI’s:
03/26 PL: No outstanding submittals or RFI’s. Seismic restraint
sent back last week.
2.5.2 Laundry Room Redesign:
03/19 PC: Underway.
AZT/PC/DA
Highest
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #33
03/26/2020
Page 5 of 7
03/26 PL: In progress but need the Revit model. SK: Will send right
now.
2.5.3 Site Lighting:
03/26 PL: DA sent this week. DA sent options for photocells or
time clocks. EK: Will run this by the property manager.
DP/EK
High
2.5.4 Ducts in Bldg B Basement Level:
03/12 SO: Clg height at beams is 7’-1”. We need to review all
ductwork in that level. PC: Send a redline plan to me & I will
review. SO: Will do.
03/19, 03/26 SO: Same.
PBBA/SO
High
2.5.5 J/M Connector:
03/19 GP: Need full MEP drawings. SO: These are on hold until we
resolve where the courtyard access will occur.
03/26 PL: Layouts started, need Revit model. SO: We have a call
tomorrow for work in the floodway; hopefully we will have an
answer on courtyard access soon.
2.6 ARCHITECTURAL TOPICS:
(Paul Bailey Architect – Sam Kirby)
2.6.1 Architectural Submittals & RFI’s:
03/26 GP: No submittals or RFI’s outstanding.
2.6.2 Updates to all drawings to reflect design changes:
03/26 SO: RCP’s are underway.
PBBA/SO/SK
High
2.6.3 Outlets on short walls:
03/26 SO: Assistance on writing mod received. Will update & send
today.
PBBA/SO
High
2.6.4 Lighting fixtures at top floors of Bldgs A & B:
02/13 GP: Some fixtures will be very high – should they change to
pendants? SO: Perimeter fixtures can remain as surface mounted;
fixtures in center should be pendants. Will update RCP’s.
02/20, 02/27, 03/05, 03/12 SO: Same.
03/19, 03/26 SO: Will be answered on revised RCP’s.
PBBA/SO/SK
High
2.6.5 MEP in corridors of Bldgs A & B:
03/19 SO: Will review if anything can move to crawl space in Bldg
A. Bldg B Basement underway. Need to review all other Bldg B
corridors.
03/26 SK: Same.
PBBA/SK
High
2.6.6 Fireproofing of Bldg B Basement Floor:
03/19 SO: We will provide a rating to spray fireproof the steel.
03/26 SK: Same.
PBBA/SK
High
2.6.7 Paint Color Schedule:
03/26 GP: Received. It calls for epoxy paint which is not in the
specs. SO: Ignore the epoxy paint direction – use what is in the
spec.
2.7 SHPO/NPS APPROVALS:
(Paul Bailey Architect – Susan Odell)
2.7.1 SHPO/NPS: Existing wood flooring in Bldgs A & B:
03/19 SO: JS sent the package to SHPO. Will ask JS for exact date
so we can track the 30 days.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #33
03/26/2020
Page 6 of 7
03/26 SO: JS reports that SHPO received this amendment on
March 12. So we are targeting April 12 for SHPO approval & May
12 for NPS approval.
2.7.2 SHPO/NPS Approval of Roofing Details
03/19 SO: Roof drawings reviewed by Historic Consultants this
week – we have 1 final comment on the drawings to complete –
will send package out on Friday. EK: We will have 1 final review
with historic consultants & Russ at DP on Friday or Monday
before releasing roofs to MC.
03/26 SO: Historic Consultants have all drawings.
PBBA/SK/SO
Highest
2.7.3 SHPO/NPS Windows:
03/19 SO: Window details reviewed by Historic Consultants this
week – have 1 comment on the drawings to complete by end of
day today – will send revised package out & we can review when
we review the roofing details.
03/26 SO: Will update description by end of day. Will send mull
detail that JS said was problematic to Toby Wharton for review
PBBA/SO
Highest
2.7.4 SHPO/NPS Lighting Fixtures:
03/19 SO: Cut sheets assembled, just need the fixture at the
exterior doors, then will send all cut sheets, lighting schedule &
plans to Historic Consultants for review.
03/26 SO: Have approval from Historic Consultants on new
fixture – will package all together & send for a final review.
PBBA/SO
High
2.7.5 SHPO/NPS Masonry:
03/19 SO: After windows, will package the photos of the mortar
samples for Bldgs D, E, G, H, J, K, L, M & send to Historic
Consultants for review. Samples underway by Mason for Bldgs
A,B,C,F.
03/26 SO: Bldg G mortar sample approved.
PBBA/SO
High
2.7.6 SHPO/NPS Signage:
03/26 SO: Will assemble this package after the ones listed above.
2.7.7 SHPO/NPS Design Changes:
03/26 SO: Will assemble these 2 packages after the ones listed
above. 2 packages are Bldg E Vestibule & changing windows to
doors.
2.8 OWNER TOPICS:
2.8.1 Transformers/Eversource Coordination/Electric Meter location:
03/26 EK: Sent revised plan to Joe Cassata on 3/24 so he can
proceed w/easement. Elec sub should let us know if there is
anything we need to do.
2.8.2 Meeting w/Postmaster:
03/26 EK: Emailed Postmaster to resolve, waiting to hear back.
Will try for conf call early next week.
SO/EK
High
2.8.3 Ceiling Paint Color:
03/26 SO: Paint color schedule sent to MC. CLOSED.
2.8.4 Meeting on Security:
03/19 EK: Electrical sub to circulate plan mark-up for confirm by
team. Electrical sub to price requested items in a Tier 1 and Tier 2
format.
03/26 GP: Elec sub should have pricing in the next week.
MC/GP
High
2.8.5 Site Sign:
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #33
03/26/2020
Page 7 of 7
03/26 EK: On hold for now.
2.9 CONSTRUCTION TOPICS:
2.9.1 Window sills:
03/12 GP: Approx $3k to remove existing layer of mortar.
03/19 GP: Will send photos of sills to FB to review for approval.
03/26 GP: Will show to EK on site today.
MC/GP
Medium
2.9.2 Sewer Lateral out of Bldg M:
03/19 GP: Just sent instruction to DEF to camera the sewer line.
03/26 GP: Camera work is happening Monday at 7 am. PL:
Camera will tell us whether we need to add a house trap.
2.9.3 Electrical Installation:
03/26 PL: Because of depth of manhole, Eversource wanted the
pole supported. Need to follow up w/Elec Sub.
3.0 CHANGE ORDERS
3.1 Status:
03/26 Not reviewed.
4.0 REQUISITIONS
4.1 Status:
03/26 Not reviewed.
Conference calls will be held weekly on Thursdays at 10:00 am. Job site meetings will be held weekly on
Thursdays at 1:00 pm. Next up is a conference call at 10:00 am on April 2, 2020.
Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC
These minutes are meant to convey & record the general content of the meeting, but do not represent a
verbatim recording. Please promptly respond to the Architect with any comments or questions.