HomeMy WebLinkAbout2020-02-20 Oxoboxo Mtg Min 28#16-063
Oxoboxo Lofts, Uncasville , CT
MEETING MINUTES #28
PROJECT: Oxoboxo Lofts
42 Pink Row
Uncasville, CT
DATE: February 20, 2020
TIME: 10:00 a.m.
LOCATION: Job Site/Conf Call
Present:
Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net
Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net
Peter Lentine (PL) MC Peter@MaggioreCos.com
Eric Marsh (EM) MC Eric@MaggioreCos.com
Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com
Sam Kirby (SK) PBBA SKirby@pbbarchitect.com
Frank Vacca (FV) BSC FVacca@BSCGroup.com
Pat Callahan (PC) AZT PCallahan@aztecheng.com
Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com
Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com
Minutes to:
Paul Maggiore (PM) MC Paul@MaggioreCos.com
Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com
Karl Walsh DP KWalsh@DakotaPartners.net
Marc Daigle DP MDaigle@DakotaPartners.net
Roberto Arista (RA) DP RArista@DakotaPartners.net
Evan Fink (EF) DP EFink@DakotaPartners.net
Matt Abraham (MA) DP MAbraham@DakotaPartners.net
Alycia Quintiliani DP aquintiliani@dakotapartners.net
Bill Rundlett DP Brundlett@dakotapartners.net
Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com
Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com
Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com
Gifford Perry (GP) MC Gifford@MaggioreCos.com
James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com
CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown
Lofts Construction: Start Date: August 1, 2019 End Date: December 18, 2020
Responsible
Party
Priority
Level
1.0 CONSTRUCTION SCHEDULE & PROGRESS
1.1 CONSTRUCTION SCHEDULE:
1.1.1 Status:
02/06 FB: Updated draft on master schedule received. New
completion date is Dec. 24, 2020. MC needs to review the draft.
02/13 FB: Completion date on draft schedule is Feb 2, 2021. GP:
Still behind schedule, still being delayed, concerned about
completing the project on time. Draft schedule has too many
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #28
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activities happening at the same time – don’t think it is
achievable. Bldg B is a concern. Bldg F is a concern.
02/20 Not reviewed.
1.2 CONSTRUCTION PROGRESS:
1.2.1 Status:
02/06 PL: Bldg B: elevator shaft is completely cut out, CMU
underway starting today. Stair 2 – tube columns are in. A/B
connector foundations poured. Bldg A 1st flr framing complete.
Underground saw-cuts for D, E, C & B start today. Rough
plumbing ready for inspection in G, H, M, J. Electrician is waiting
on panel delivery & will start panel installation upon receipt.
02/13 GP: Plumbing inspection held on Tuesday. Electrical
inspection will be held tomorrow. Will start GWB in Bldg M
tomorrow. Bldg B elevator shaft is up to the 3rd floor.
Underground plumbing in D, E, C, F & B will start tomorrow. Will
start Bldg B stair 2 framing next week.
02/20 Not reviewed.
2.0 CONSTRUCTION TOPICS
2.1 SITE/CIVIL TOPICS (BSC – FRANK VACCA):
2.1.1 Site/Civil Submittals & RFI’s:
02/13 FV: Water info sent. GP: All set on water info. MC to take
care of site permit. DP to handle connection fees.
02/20 FV: No outstanding submittals or RFI’s
2.1.2 Encroachment Permit for Guardrail on Route 32:
01/07 FV: Received size of largest apparatus from FM today –
readjusting the entrance so it will receive this equipment.
01/16, 01/23, 01/30, 02/06, 02/13, 02/20 FV: Same.
BSC/FV
Medium
2.1.3 Site Lighting:
02/13 FV: Sylvia has all info & will rerun the Photometrics – should
have by middle of next week. FV will send Sylvia’s contact info to
SO.
02/20 FV: Working w/Sylvia.
BSC/FV
High
2.1.4 Bldg M basement access:
12/17 Discussion of FMC approval of Basement of Bldg M – our
request to leave the basement open has not been approved – so
BSC will wait to detail new entrances into Bldg M Basement.
12/24, 12/31, 01/07, 01/16, 01/23, 01/30, 02/06, 02/13, 02/20
On hold until FMC is resolved.
2.1.5 Bridge over Raceway:
02/13 FV: Viability of bridge that EK sent seems reasonable per
our Structural Engineer. Bottom chord of bridge will be above the
500 year line – sent this info to BH – shouldn’t be required to be
included in the model but waiting to hear back from BH. Stock
foundations may be available from manufacturer. If they aren’t
available, it should be as simple as a concrete mat. Manufacturer
should provide the structural design. GP: Send manufacturer info,
I will contact them.
02/20 FV: Bridge removed from scope due to FMC difficulties.
Stairs on east side of Bldg A instead.
BSC/FV
High
2.1.6 Cad Files:
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02/06 Discussion of standards on Cad files ensued. GP:
Aeschliman sent pdf of the survey to Dakota & Eversource.
02/13 FV: Working on control info now.
02/20 FV: Will send ASAP.
BSC/FV
High
2.1.7 Area between Bldgs F & G:
02/13 FV: Need to change design since drainage been installed
around Bldgs B, G, C. Trying to send the drawing today.
02/20 FV: CSK sent. CLOSED.
BSC/FV
High
2.1.8 Site Sign:
02/13 SO: Sending image to FV that EF sent to me. FV to check
w/EK on status of design.
02/20 EK: Will send image to sign sub for review.
BSC/FV
High
2.1.9 Wall Packs:
02/06 SO: Selecting color today after meeting. Will send ASAP.
02/13 SO: Color sent today.
02/20 CLOSED.
PBBA/SO
High
2.1.10 Sewer Lateral out of Bldg M:
02/06 PL: Working on this. Will call Derek at WPCA to camera the
line.
02/13 GP: Same.
02/20 PL: Same.
MC/PL
High
2.1.11 Step at door on west elev of Bldg F:
02/06 Elevation of floor has increased by 6”, putting the floor
elevation at the existing door sill. FV: Will review putting a landing
outside the door. SO: Does not need to be accessible since this
building is now mechanical space only.
02/13 FV: Will show this on plan for area between G & F.
02/20 FV: Issued on CSK. CLOSED.
BSC/FV
High
2.2 DEEP TOPICS: FMC, CONSENT ORDER, WORK AT
RIVER (YANTIC RIVER CONSULTANTS – BRANDON
HANDFIELD):
2.2.1 FMC Application to DEEP:
01/23 FV: Received 2nd notice of insufficiency. FMC has been
handed off to BH. Will need list of construction work in the
stream bed but will wait for BH to ask for it.
01/30 Not reviewed.
02/06 FV: Spoke w/BH this week. He is working on the model.
02/13 Not reviewed.
02/20 EK: Goal is to have all DEEP deficiency responses outto
Brandon by the end of this weekMonday.
BSC & MC
High
2.2.2 Consent Order:
01/23 EK: Received close-out on consent order.
01/30, 02/06 Not reviewed.
02/13, 02/20 Not reviewed.
2.2.3 Helical Pile Installation:
11/26 FV: How much work remains? GP: 2 days for helical piles, 1
or 2 weeks for grout bags. Helical pile contractor has asked when
they can come back. Do we know? FV: We do not know.
12/03, 12/10, 12/17, 12/24, 12/31, 01/07, 01/16, 01/23, 01/30,
02/06, 02/13, 02/20 Not reviewed.
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2.2.4 Grout Bag Submittal:
12/03 SO: Reviewed BH’s comments w/GP & Susan Weglein. GP:
We will resubmit the submittal.
12/10, 12/17, 12/24, 12/31, 01/07, 01/16, 01/23, 01/30, 02/06,
02/13, 02/20 Not reviewed.
MC/GP
Medium
2.3 ENVIRONMENTAL REMEDIATION TOPICS
(DOWN TO EARTH – TIM CARR):
2.3.1 Environmental Submittals & RFI’s:
01/23, 01/30, 02/06, 02/13, 02/20 Not reviewed.
2.3.2 RAP Application to DEEP:
01/16 TC: Waiting on meeting w/DEEP. Sending status report to
DEEP by Jan. 31.
01/23 Same.
01/30, 02/06, 02/13 Not reviewed.
02/20 TC: Meeting last week w/DEEP went well. Have some
followup with them but they have internal discussions to have &
get back to us. EK: There is no official approval on the RAP – just
have to respond to DEEP comments. We are in good shape on the
RAP application – not holding up construction.
DTE/TC
High
2.3.3 Injection System: (related topic below: equipment in Bldg M
Basement)
02/20 TC: Still on hold until after closing. Shouldn’t be doing
remediation on someone else’s property. EK: Any weather-
driven dates? TC: Storing & mixing water-based solutions on the
ground would require to hold off until after any threat of hard
freeze. EK: May 1 start date? TC: Yes. Assume injection process
will take 1 month, then monitor for 4 months. DEEP was helpful
in being flexible with subsequent injections. After initial
injection, the process runs through within 6 months. 80% chance
of initial injection being successful. EK: Give me the exact cost of
starting this before closing.
2.3.4 Abandoned Brownfield Cleanup (ABC Program) Application to
DEEP:
02/20 EK: Close this topic – not a construction item. CLOSED.
2.3.5 SVE Equipment:
02/20 TC: Piping & wells are installed to Bldgs J,H & F. Finishing
stub-ups to Bldg F today. Remaining: electrical supply for SVE
blower & equipment installation after floor in Bldg F is installed.
SK: Vents going through the living spaces of buildings? TC: No
because we now have the crawl space to utilize.
DTE/TC
High
2.3.6 Remediation in Courtyard:
01/16 TC: Some soil left in the courtyard to remove but it is in the
floodway. We have approval to dispose of stockpile, but the
proposed facility had a fire & will take a few months to come back
on line. We will find an alternate disposal location.
01/23 TC: Should know about new facility next week.
01/30, 02/06, 02/13 Not reviewed
02/20 TC: Working on disposal of stockpile – we have approval for
an alternate disposal location but waiting for final approval. EK:
We would prefer to let stockpile remain until we can work in the
flood plain again so there is only 1 mobilization. Approval of FMC
DTE/TC
High
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is the key to this. PL: Parking is getting tight but we can wait for
removal of stockpile.
2.3.7 Equipment in M Basement:
01/16 TC: It is the obligation of Pit Stop Holding (current owner)
to keep it running – we will need it this winter.
01/23 See below for discussion on electric bill.
01/30, 02/06, 02/13 Not reviewed.
02/20 TC: Equipment could be moved & stored while it is shut
down during the injection process. It is an old system – should be
scrapped. The problem is if we need to use it again, it would
need to be reconnected. I will try to find a temporary system that
could be used. The only thing of real value is the air compressor –
it is new. EK: TC to review equipment & instruct on what is to be
saved.
2.3.8 Contaminated soils under removed oil tank:
01/16 TC: A little bit more soil that we would like to remove – 2
feet of shallow soils around the stack foundation – seems to be
impacted with same contaminates – on east side of stack near
existing SVE well & where trailer was parked. Would be best to
coordinate this removal & backfill with disposal of the stockpile.
Prior LEP (AEI) did remediation previously – we don’t have any
reports stating that remaining soil has to be removed. PL: We
have a heater on the location now. TC: We can remove & replace
in 1 day in the spring after the heater is removed. FB: We need
this work on your schedule so we can track it & coordinate w/PL.
01/23 Same.
01/30, 02/06, 02/13 Not reviewed.
02/20 TC: Expect that there is boiler slag ash below the heater.
Will review at Tuesday mtg.
2.3.9 Schedule/Status Report:
01/16 TC: Sending schedule today. Will issue update report to
DEEP by Jan 31 to report on all work completed to date – soil
sampling, tank removal, SVE system, air testing.
01/23 TC: Schedule sent to FB & EK. Working on deliverable for
DEEP.
01/30, 02/06, 02/13 Not reviewed.
02/20 TC: Report delivered to DEEP. CLOSED.
2.3.10 Excavating and storing soils during storm drainage installation:
02/20 TC: LEP is concerned that contaminated soils are being
encountered as storm drainage is being installed. FB: We are
looking to you TC to manage this. EK: TC you should make a site
visit that includes PL, FB, Schumach. Scheduled for Tuesday
10am.
2.3 STRUCTURAL TOPICS
(MORRISSEY ENGINEERS – DAN MORRISSEY):
2.3.1 Structural Submittals & RFI’s:
02/06 DM: Submittal on steel shop dwgs will be returned today.
02/13 SO: Returned to PBBA, we are reviewing.
02/20 DM: No outstanding submittals or RFI’s.
PBBA/SK
High
2.3.2 B/D & D/E Connector:
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01/23 DM: Framing plan underway for B/D connector. Framing
plan for D/E connector not needed – reusing existing framing.
01/30 DM: Working on it.
02/06 DM: Should be issued by Monday at the latest.
02/13 SO: Returned to PBBA, we are reviewing.
02/20 SO: Issued. CLOSED.
2.3.3 Bldg F Structural Steel:
02/06 DM: Request for additional design for dunnage for cooling
tower & sump pump – will issue sketch.
02/13 DM: Sketch underway.
02/20 DM: On hold until we get answer on equipment. Several
details are drawn – once we get answer on equipment we can
turn this around quickly. PC: Will answer question on shortening
the roof area.
ME/DM
High
2.3.4 Gypcrete max thickness:
02/06 DM: Over the entire floor, 2.5” is the max. Small areas of
3” deep gypcrete are ok. If we change to foam under the
gypcrete, we would have to update our sketches that currently
show sleepers to show foam. GP: Wait until we have price next
week.
02/13 Pricing is accepted for foam. ME to update sketches.
02/20 DM: Underway. Should be issued by Monday am at latest.
ME/DM
High
2.3.5 Window openings on west side of Bldg B, basement level:
02/06 PL: How to infill? Lintels are failing – can we support the
opening with infill? SO: Will review field condition after mtg.
02/13 Not reviewed.
02/20 DM: Ok to fill in openings with CMU block in lieu of
replacing the lintels. PL: Openings are 30” thick. DM: 2 wythes of
8” block with brick on either side. EK: Brick should be inset no
more than 1”. DM: Should put a tie from CMU to brick at middle
of opening every 24” going up. PL: Durawall would be the tie.
DM: Durawall is acceptable. SO: PBBA will draw this up & send to
DM for review. Will issue by Thursday of next week at the latest.
2.3.6 Alternate design to turnbuckle:
02/13 DM: Design underway.
02/20 SK: ME sent sketches today.
2.3.7 DEEP Deficiency Report:
02/13 EK: Reminder that we need updated/expanded structural
report.
02/20 DM: Revised report will be issued Monday.
ME/DM
High
2.4 MEP TOPICS
(AZTECH ENGINEERS – PAT CALLAHAN):
2.4.1 MEP Submittals & RFI’s:
02/20 PC: Building Automation controls returned. RFI’s 46 & 49
returned. PL: Exhaust fans are priority review.
AZT
Highest
2.4.2 Generator Submittal:
01/16 GP resubmitted this submittal to finalize the design. PC: DA
indicated that site lighting is currently on the generator due to
CHFA requirements.
01/23, 01/30, 02/06, 02/13, 02/20 PC: On hold for site lighting.
AZT/DA
High
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2.4.3 Design Changes Outstanding:
02/20 PC: Design changes issued. CLOSED.
2.4.4 Cad files for MSK, PSK & MSK dwgs:
02/20 PC: Sent. CLOSED.
2.4.5 Laundry Rooms:
01/30 FB: From lessons learned at Columbus Commons: check
that power is adequate, add cable outlets for wi-fi.
02/06 PC: Need updated Laundry Room layout in Bldg H. SO: Will
send.
02/13 SO: Will send as soon as quantity is verified by Owner.
02/20 PC: Still pending quantity verification.
AZT/DA
PBBA/SO
High
High
2.4.6 Add spiral vents to pumps:
02/20 PC: Answered. CLOSED.
2.4.7 Bldg F Roof Drain:
02/20 PC: RFI 49 issued. CLOSED.
2.4.8 Smoke detectors in Corridors:
02/20 PC: DA answered – smokes needed at every elevator door.
SO: Need to move smoke shown Level 4 to Level 1. PC: Will do.
AZT/DA
High
2.4.9 Lighting fixtures at top floors of Bldgs A & B:
02/13 GP: Some fixtures will be very high – should they change to
pendants? SO: Perimeter fixtures can remain as surface mounted;
fixtures in center should be pendants. Will update RCP’s.
02/20 SO: Same.
2.4.10 MEP in corridors of Bldgs A & B:
02/13 GP: Will be a very tight fit to keep MEP’s in corridors out of
the zone of window interference that SHPO requested. SO: What
about using the crawl space in Bldg A?
02/20 Not reviewed.
2.4.11 Wall Vents:
02/20 SO: Need to move wall vents to the roofs in Bldgs C, D & E.
PC: Will do.
AZT/PC
High
2.5 ARCHITECTURAL TOPICS:
2.5.1 Architectural Submittals & RFI’s:
02/20 SO: Nothing outstanding.
2.5.2 Gutters:
02/20 SO: All roof plans are revised. Will issue tomorrow.
PBBA/TG
High
2.5.3 Updates to all drawings to reflect design changes:
02/20 SO: Same on RCPs.
PBBA/SO
Highest
2.5.4 NPS Approval of Roofing Details:
02/06 SO: We will have modified roof details by middle of next
week to send to Historic Consultants.
02/13 SO: Modified roof details are complete & ready to send.
02/20 SK to modify roof details per Historic Consultants’
comments & issue by next Wed.
PBBA/SK
Highest
2.5.5 Existing wood flooring in Bldgs A & B:
02/13 SO: Updated floor finish pattern plans issued. Will update
floor construction detail & package will be ready to send to
SHPO.
02/20 SO: Sending floor package to JS ASAP.
PBBA
Highest
2.5.6 Windows:
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02/06 SO to send Quaker window details with existing window
details to Historic Consultants for their review tomorrow. 1 week
turnaround is requested.
02/13 SO: Details sent to JS; need to send them to AR.
02/20 SO: Working on minor changes needed to details. Will
send ASAP.
PBBA/SO Highest
2.5.7 Design Changes to SHPO/NPS:
01/16 Reviewed earlier this week w/2 Historic Consultants.
Agreed that Bldg E vestibule & changing windows to doors
should be submitted to SHPO/NPS. Girders in Bldg B & change of
use of Bldgs F & L do not need to be submitted.
01/23, 01/30 SO: Same.
02/06 SO: Changing windows to doors in Bldgs A & B have been
drafted. Will send to Historic Consultants for review.
02/13 SO: Sent Bldgs A & B to JS for review.
02/20 SO: JS approved Bldgs A & B. Need to add additional doors
to east end of Bldg A.
PBBA/SO
High
2.5.8 Bldg B Chase Wall:
02/20 PL: Electrical Lines out of Bldg D into Bldg B need a chase.
SO: Bring across rated bedroom ceiling, then into corridor, then
into north wall of elevator shaft. Will need a rated ceiling in front
of this area also.
2.5.9 Bldg M Sprinkler Room:
02/20 PL: Cannot fit everything & stay 4 feet away from the
window. SO: Move door to other side of room, tight to the
exterior walls.
2.6 OWNER TOPICS:
2.6.1 Transformers/Eversource Coordination/Electric Meter location:
02/13 GP: Eversource needs payment of utility connection fee to
commence work. FB: Check was sent. Survey was sent to
Eversource.
02/20 EK: Will check in with Joe Cassata at Eversource on
easement status.
DP/EK
High
2.6.2 Meeting w/Postmaster:
02/13 Alternate locations of mailboxes reviewed.
02/20 EK: Will review at security meeting.
SO/EK
High
2.6.3 Ceiling Paint Color:
02/06 EK: We need mtg w/Interior Designer & EF to go through
all paint colors & areas that get painted. (Ductwork, steel, etc)
02/13 SO: DP’s Interior Designer is reviewing colors.
02/20 EK: Conf call w/interior designer set up for tomorrow.
DP/EK & EF
Medium
2.6.4 Meeting on Security:
02/13 FB: Scheduled for March 3, 10:30am.
02/20 Same.
2.7 CONSTRUCTION TOPICS:
2.7.1 Window sills:
01/30 Remove existing layer of mortar at all window sills? SO
prefers to remove the mortar but Owner needs to approve since
it is an extra. GP: Will get a price for it.
02/06 Not reviewed.
02/13 GP: Same.
MC/GP
High
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02/20 Not reviewed.
2.7.2 Mason’s mortar samples:
01/30 GP: Samples will be ready early next week.
02/06 Not reviewed.
02/13 GP: Samples are done but still too wet. Next week they
will be cured enough to review.
02/20 PL: Mortar samples ready to review.
MC
High
2.7.3 Haz-Mat Removal Reports:
01/16 GP: Still waiting for the reports.
01/23 GP: Received some waste manifests, but don’t think they
are all of them.
01/30, 02/06 Not reviewed.
02/13 GP: All reports received & will be sent to TC.
02/20 SO: GP sent all reports to TC. CLOSED.
MC/GP
Medium
2.7.4 Sewer Lateral out of Bldg M:
02/20 PL: Derek at WPCA is waiting for a push camera. We think
it is a new lateral that was installed for the 2 bathrooms in Bldg
M so we are proceeding.
MC/PL
High
3.0 CHANGE ORDERS
3.1 Status:
02/06 Change orders reviewed by EK, SO & GP.
02/13, 02/20 Not reviewed.
4.0 REQUISITIONS
4.1 Status:
02/06, 02/13, 02/20 Not reviewed.
Job site meetings will be held weekly on Thursdays at 10:00 am. Next up is a job site meeting at 1:00 pm
on February 27, 2020.
Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC
These minutes are meant to convey & record the general content of the meeting, but do not represent a
verbatim recording. Please promptly respond to the Architect with any comments or questions.