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HomeMy WebLinkAbout2020-02-13 Oxoboxo Mtg Min 27#16-063 Oxoboxo Lofts, Uncasville , CT MEETING MINUTES #27 PROJECT: Oxoboxo Lofts 42 Pink Row Uncasville, CT DATE: February 13, 2020 TIME: 10:00 a.m. LOCATION: Job Site/Conf Call Present: Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net Gifford Perry (GP) MC Gifford@MaggioreCos.com Eric ? (E?) MC Eric@MaggioreCos.com Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com Frank Vacca (FV) BSC FVacca@BSCGroup.com Pat Callahan (PC) AZT PCallahan@aztecheng.com Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com Minutes to: Paul Maggiore (PM) MC Paul@MaggioreCos.com Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com Peter Lentine (PL) MC Peter@MaggioreCos.com Karl Walsh DP KWalsh@DakotaPartners.net Marc Daigle DP MDaigle@DakotaPartners.net Roberto Arista (RA) DP RArista@DakotaPartners.net Evan Fink (EF) DP EFink@DakotaPartners.net Matt Abraham (MA) DP MAbraham@DakotaPartners.net Alycia Quintiliani DP aquintiliani@dakotapartners.net Bill Rundlett DP Brundlett@dakotapartners.net Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com Sam Kirby (SK) PBBA SKirby@pbbarchitect.com Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown Lofts Construction: Start Date: August 1, 2019 End Date: December 18, 2020 Responsible Party Priority Level 1.0 CONSTRUCTION SCHEDULE & PROGRESS 1.1 CONSTRUCTION SCHEDULE: 1.1.1 Status: 02/06 FB: Updated draft on master schedule received. New completion date is Dec. 24, 2020. MC needs to review the draft. 02/13 FB: Completion date on draft schedule is Feb 2, 2021. GP: Still behind schedule, still being delayed, concerned about completing the project on time. Draft schedule has too many #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #27 02/13/2020 Page 2 of 9 activities happening at the same time – don’t think it is achievable. Bldg B is a concern. Bldg F is a concern. 1.2 CONSTRUCTION PROGRESS: 1.2.1 Status: 02/06 PL: Bldg B: elevator shaft is completely cut out, CMU underway starting today. Stair 2 – tube columns are in. A/B connector foundations poured. Bldg A 1st flr framing complete. Underground saw-cuts for D, E, C & B start today. Rough plumbing ready for inspection in G, H, M, J. Electrician is waiting on panel delivery & will start panel installation upon receipt. 02/13 GP: Plumbing inspection held on Tuesday. Electrical inspection will be held tomorrow. Will start GWB in Bldg M tomorrow. Bldg B elevator shaft is up to the 3rd floor. Underground plumbing in D, E, C, F & B will start tomorrow. Will start Bldg B stair 2 framing next week. 2.0 CONSTRUCTION TOPICS 2.1 SITE/CIVIL TOPICS (BSC – FRANK VACCA): 2.1.1 Site/Civil Submittals & RFI’s: 02/06 FV: No submittals or RFI’s outstanding. 02/13 FV: Water info sent. GP: All set on water info. MC to take care of site permit. DP to handle connection fees. 2.1.2 Encroachment Permit for Guardrail on Route 32: 01/07 FV: Received size of largest apparatus from FM today – readjusting the entrance so it will receive this equipment. 01/16, 01/23, 01/30, 02/06, 02/13 FV: Same. BSC/FV Medium 2.1.3 Site Lighting: 02/13 FV: Sylvia has all info & will rerun the Photometrics – should have by middle of next week. FV will send Sylvia’s contact info to SO. BSC/FV High 2.1.4 Bldg M basement access: 12/17 Discussion of FMC approval of Basement of Bldg M – our request to leave the basement open has not been approved – so BSC will wait to detail new entrances into Bldg M Basement. 12/24, 12/31, 01/07, 01/16, 01/23, 01/30, 02/06, 02/13 On hold until FMC is resolved. 2.1.5 Bridge over Raceway: 02/13 FV: Viability of bridge that EK sent seems reasonable per our Structural Engineer. Bottom chord of bridge will be above the 500 year line – sent this info to BH – shouldn’t be required to be included in the model but waiting to hear back from BH. Stock foundations may be available from manufacturer. If they aren’t available, it should be as simple as a concrete mat. Manufacturer should provide the structural design. GP: Send manufacturer info, I will contact them. BSC/FV High 2.1.6 Cad Files: 02/06 Discussion of standards on Cad files ensued. GP: Aeschliman sent pdf of the survey to Dakota & Eversource. 02/13 FV: Working on control info now. BSC/FV High 2.1.7 Area between Bldgs F & G: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #27 02/13/2020 Page 3 of 9 02/13 FV: Need to change design since drainage been installed around Bldgs B, G, C. Trying to send the drawing today. BSC/FV High 2.1.8 Site Sign: 02/13 SO: Sending image to FV that EF sent to me. FV to check w/EK on status of design. BSC/FV High 2.1.9 Wall Packs: 02/06 SO: Selecting color today after meeting. Will send ASAP. 02/13 SO: Color sent today. PBBA/SO High 2.1.10 Sewer Lateral out of Bldg M: 02/06 PL: Working on this. Will call Derek at WPCA to camera the line. 02/13 GP: Same. MC/PL High 2.1.11 Step at door on west elev of Bldg F: 02/06 Elevation of floor has increased by 6”, putting the floor elevation at the existing door sill. FV: Will review putting a landing outside the door. SO: Does not need to be accessible since this building is now mechanical space only. 02/13 FV: Will show this on plan for area between G & F. BSC/FV High 2.2 DEEP TOPICS: FMC, CONSENT ORDER, WORK AT RIVER (YANTIC RIVER CONSULTANTS – BRANDON HANDFIELD): 2.2.1 FMC Application to DEEP: 01/23 FV: Received 2nd notice of insufficiency. FMC has been handed off to BH. Will need list of construction work in the stream bed but will wait for BH to ask for it. 01/30 Not reviewed. 02/06 FV: Spoke w/BH this week. He is working on the model. 02/13 Not reviewed. BSC & MC High 2.2.2 Consent Order: 01/23 EK: Received close-out on consent order. 01/30, 02/06 Not reviewed. 02/13 Not reviewed. 2.2.3 Helical Pile Installation: 11/26 FV: How much work remains? GP: 2 days for helical piles, 1 or 2 weeks for grout bags. Helical pile contractor has asked when they can come back. Do we know? FV: We do not know. 12/03, 12/10, 12/17, 12/24, 12/31, 01/07, 01/16, 01/23, 01/30, 02/06, 02/13 Not reviewed. 2.2.4 Grout Bag Submittal: 12/03 SO: Reviewed BH’s comments w/GP & Susan Weglein. GP: We will resubmit the submittal. 12/10, 12/17, 12/24, 12/31, 01/07, 01/16, 01/23, 01/30, 02/06, 02/13 Not reviewed. MC/GP Medium 2.3 ENVIRONMENTAL REMEDIATION TOPICS (DOWN TO EARTH – TIM CARR): 2.3.1 Environmental Submittals & RFI’s: 01/23, 01/30, 02/06, 02/13 Not reviewed. 2.3.2 RAP Application to DEEP: 01/16 TC: Waiting on meeting w/DEEP. Sending status report to DEEP by Jan. 31. DTE/TC High #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #27 02/13/2020 Page 4 of 9 01/23 Same. 01/30, 02/06, 02/13 Not reviewed. 2.3.3 Injection System: (related topic below: equipment in Bldg M Basement) 01/16 TC: My schedule proposes spring 2020 for this work. GP: Is there an as-built to locate the water lines from the vault to the building? TC: Will send what I have from AEI. 01/23 GP: Received documentation from TC & sent to the site sub. 01/30, 02/06, 02/13 Not reviewed. 2.3.4 Abandoned Brownfield Cleanup (ABC Program) Application to DEEP: 01/16 TC: Still working to get this approval. 01/23 TC: Should I reach out to DEEP or not? EK: Meeting w/DEEP yesterday focusing on the model itself. You should check in w/DEEP. 01/30, 02/06, 02/13 Not reviewed. 2.3.5 SVE Equipment: 01/16 TC: Should be no more than 2 days to get vacuum pipes through Bldg G & into Bldg F with a manifold. PL: This needs to be completed soon. 01/23 TC: Will try to schedule this for next week – need fittings & people & good weather to complete this. 01/30, 02/06, 02/13 Not reviewed. DTE/TC High 2.3.6 Remediation in Courtyard: 01/16 TC: Some soil left in the courtyard to remove but it is in the floodway. We have approval to dispose of stockpile, but the proposed facility had a fire & will take a few months to come back on line. We will find an alternate disposal location. 01/23 TC: Should know about new facility next week. 01/30, 02/06, 02/13 Not reviewed DTE/TC High 2.3.7 Equipment in M Basement: 01/16 TC: It is the obligation of Pit Stop Holding (current owner) to keep it running – we will need it this winter. 01/23 See below for discussion on electric bill. 01/30, 02/06, 02/13 Not reviewed. 2.3.8 Contaminated soils under removed oil tank: 01/16 TC: A little bit more soil that we would like to remove – 2 feet of shallow soils around the stack foundation – seems to be impacted with same contaminates – on east side of stack near existing SVE well & where trailer was parked. Would be best to coordinate this removal & backfill with disposal of the stockpile. Prior LEP (AEI) did remediation previously – we don’t have any reports stating that remaining soil has to be removed. PL: We have a heater on the location now. TC: We can remove & replace in 1 day in the spring after the heater is removed. FB: We need this work on your schedule so we can track it & coordinate w/PL. 01/23 Same. 01/30, 02/06, 02/13 Not reviewed. DTE/TC High 2.3.9 Schedule/Status Report: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #27 02/13/2020 Page 5 of 9 01/16 TC: Sending schedule today. Will issue update report to DEEP by Jan 31 to report on all work completed to date – soil sampling, tank removal, SVE system, air testing. 01/23 TC: Schedule sent to FB & EK. Working on deliverable for DEEP. 01/30, 02/06, 02/13 Not reviewed. DTE/TC High 2.3 STRUCTURAL TOPICS (MORRISSEY ENGINEERS – DAN MORRISSEY): 2.3.1 Structural Submittals & RFI’s: 02/06 DM: Submittal on steel shop dwgs will be returned today. 02/13 SO: Returned to PBBA, we are reviewing. PBBA/SK High 2.3.2 B/D & D/E Connector: 01/23 DM: Framing plan underway for B/D connector. Framing plan for D/E connector not needed – reusing existing framing. 01/30 DM: Working on it. 02/06 DM: Should be issued by Monday at the latest. 02/13 SO: Returned to PBBA, we are reviewing. PBBA/SK High 2.3.3 Bldg F Structural Steel: 02/06 DM: Request for additional design for dunnage for cooling tower & sump pump – will issue sketch. 02/13 DM: Sketch underway. ME/DM High 2.3.4 Bldg B Stair 2: 02/06 GP: 1 long PSL post goes all the way up, braced by the wall? DM: It is effectively 1 long PSL but it can be installed floor by floor. See SKS-53 – intermediate floors support this PSL. 02/13 CLOSED. 2.3.5 Gypcrete max thickness: 02/06 DM: Over the entire floor, 2.5” is the max. Small areas of 3” deep gypcrete are ok. If we change to foam under the gypcrete, we would have to update our sketches that currently show sleepers to show foam. GP: Wait until we have price next week. 02/13 Pricing is accepted for foam. ME to update sketches. ME/DM High 2.3.6 Window openings on west side of Bldg B, basement level: 02/06 PL: How to infill? Lintels are failing – can we support the opening with infill? SO: Will review field condition after mtg. 02/13 Not reviewed. 2.3.7 Alternate design to turnbuckle: 02/13 DM: Design underway. ME/DM High 2.3.8 DEEP Deficiency Report: 02/13 EK: Reminder that we need updated/expanded structural report. ME/DM High 2.4 MEP TOPICS (AZTECH ENGINEERS – PAT CALLAHAN): 2.4.1 MEP Submittals & RFI’s: 02/06 PC: RFI 46 will be returned by next Tues. Tel Data, Elec fire stopping, Berto Elec Wall & Unit heaters submittals will be returned by Fri. Bldg Automation control submittal will be late – it is a big one. Remaining submittals are not yet due – will be returned by due date. AZT Highest #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #27 02/13/2020 Page 6 of 9 02/13 PC: Tel data, elec fire stopping, Berto elec wall/unit heater submittals returned. Building Automation Controls underway. CCTV needs to be sent to Security Consultant. Revised pumps, accessories & expansion tanks will be returned by Friday. 2.4.2 Generator Submittal: 01/16 GP resubmitted this submittal to finalize the design. PC: DA indicated that site lighting is currently on the generator due to CHFA requirements. 01/23, 01/30, 02/06, 02/13 PC: On hold for site lighting. AZT/DA High 2.4.3 Design Changes Outstanding: 01/16 SO: I reviewed the updated MEP drawings. Bldg E 1st Flr, Units C-3 & D-2 remain to be updated. PC: Yes, we will work on that next. 01/23 PC: In progress. 01/30 PC: Need Revit file. SO: Will send. PC: Also on the list - Bldg C – ventilation at waterproofing detail 02/06 PC: Revit file received. Updates in progress. 02/13 PC: Design changes completed. Computer updates have caused delay in creating PDFs. AZT/PC High 2.4.4 Cad files for MSK, PSK & MSK dwgs: 01/30 GP: Need these files for coordination. PC: Will send. 02/06 PC: In progress, but will send after all outstanding design changes are completed. 02/13 PC: Same. AZT/PC High 2.4.5 Laundry Rooms: 01/30 FB: From lessons learned at Columbus Commons: check that power is adequate, add cable outlets for wi-fi. 02/06 PC: Need updated Laundry Room layout in Bldg H. SO: Will send. 02/13 SO: Will send as soon as quantity is verified by Owner. AZT/DA PBBA/SO High High 2.4.6 Add spiral vents to pumps: 02/06 Plumbing sub recommends adding vents to extend life of pumps. The vent bleeds the air out of the piping systems. Cost is +/- $4k. PC: Will review. 02/13 PC: Vents at high points are in Spec section 23 2114, item 3.1 B. 2.4.7 Bldg F Roof Drain: 02/06 Cooling Tower gets frequently drained – would go through roof drain. Does roof drain go to storm or sanitary? PC: Roof drain goes to storm. Floor drains go to sanitary. Will check where the cooling tower is allowed to drain to. 02/13 GP: RFI 49 was issued. PC: Will answer. AZT/PC High 2.4.8 Smoke detectors in Corridors: 02/06 DJ: Send this to the FM for final answer. FM: If smoke detectors in corridors are not required by code, I cannot enforce it. Should remove them from the drawings if it is your intent to not install them in corridors. SO: We will modify the electrical drawings to remove the smoke detectors showing in the corridors. 02/13 PC: Do we need to update drawings? SO: Preferred, so we won’t be hit with it during final inspection. AZT/DA High 2.4.9 Lighting fixtures at top floors of Bldgs A & B: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #27 02/13/2020 Page 7 of 9 02/13 GP: Some fixtures will be very high – should they change to pendants? SO: Perimeter fixtures can remain as surface mounted; fixtures in center should be pendants. Will update RCP’s. 2.4.10 MEP in corridors of Bldgs A & B: 02/13 GP: Will be a very tight fit to keep MEP’s in corridors out of the zone of window interference that SHPO requested. SO: What about using the crawl space in Bldg A? 2.5 ARCHITECTURAL TOPICS: 2.5.1 Architectural Submittals & RFI’s: 01/30 GP: Anything on kitchens is priority. RFI’s 45, 46 & 47 remain outstanding. 02/06 SO: Appliance & Kitchen cab product data submittals will be returned on Friday. RFI 19 finally completed w/ASK’s 60-62. RFI 47 answered with ASK-63. RFI 45 will be answered with revised ASK 45 A-D. RFI 46 is on MEP to do list. RFI 48 was answered on 1/30/20. GP: Will close out RFI 48. 02/13 SO: Appliances & Kitchen cab product data returned. RFI 45 was answered with revised ASK 45 A-D. 2.5.2 Gutters: 01/23 SO: Previous location of gutters reviewed – we are putting new gutters at every location where gutters previously were. Will issue updated drawings to show sketched design more clearly. 01/30 SO: Same 02/06 SO: Updating gutters/leaders on building elevations as window munton patterns are updated. Roof plans will be next. 02/13 SO: Same. PBBA/TG High 2.5.3 Updates to all drawings to reflect design changes: 02/06 SO: Bldg’s E and L updates issued. RCP’s next. Updated drawing set is in process. 02/13 SO: Same. PBBA/SO Highest 2.5.4 Flood Vent Color: 02/06 SO: Selecting color today on site. Will send to MC ASAP. 02/13 SO: Color sent today. CLOSED. 2.5.5 Wall Packs: 01/30 SO: Place them at 8’-0” above surface below. They should be in a color that blends with the building. Will send color for brick at Bldgs C & M. 02/06 SO: Selecting color today on site. Will send ASAP. 02/13 SO: Color sent today. CLOSED. 2.5.6 Bldg A Units A-4 & A-6: 01/23 PL: Toilets in these units sit on top of beams. PBBA needs to redesign bathroom layouts. 01/30 Same 02/06 SO: Redesign is being drafted. 02/13 SO: Redesign issued today. CLOSED. 2.5.7 Bldg B Roof detail: 01/30 PBBA to update this detail. 02/06 SO: Redesign in process. Meanwhile look at detail for Bldg A roof – this detail is correct & is being used to update Bldg B detail. 02/13 SO: Redesign issued today. CLOSED. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #27 02/13/2020 Page 8 of 9 2.5.8 NPS Approval of Roofing Details: 02/06 SO: We will have modified roof details by middle of next week to send to Historic Consultants. 02/13 SO: Modified roof details are complete & ready to send. 2.5.9 Existing wood flooring in Bldgs A & B: 02/13 SO: Updated floor finish pattern plans issued. Will update floor construction detail & package will be ready to send to SHPO. PBBA Highest 2.5.10 Windows: 02/06 SO to send Quaker window details with existing window details to Historic Consultants for their review tomorrow. 1 week turnaround is requested. 02/13 SO: Details sent to JS; need to send them to AR. PBBA/SO Highest 2.5.11 Design Changes to SHPO/NPS: 01/16 Reviewed earlier this week w/2 Historic Consultants. Agreed that Bldg E vestibule & changing windows to doors should be submitted to SHPO/NPS. Girders in Bldg B & change of use of Bldgs F & L do not need to be submitted. 01/23, 01/30 SO: Same. 02/06 SO: Changing windows to doors in Bldgs A & B have been drafted. Will send to Historic Consultants for review. 02/13 SO: Sent Bldgs A & B to JS for review. JS High 2.6 OWNER TOPICS: 2.6.1 Transformers/Eversource Coordination/Electric Meter location: 02/13 GP: Eversource needs payment of utility connection fee to commence work. FB: Check was sent. Survey was sent to Eversource. 2.6.2 Meeting w/Postmaster: 02/13 Alternate locations of mailboxes reviewed. SO/EK High 2.6.3 Ceiling Paint Color: 02/06 EK: We need mtg w/Interior Designer & EF to go through all paint colors & areas that get painted. (Ductwork, steel, etc) 02/13 SO: DP’s Interior Designer is reviewing colors. DP/EK & EF Medium 2.6.4 Meeting on Security: 02/13 FB: Scheduled for March 3, 10:30am. 2.6.5 Signage: 02/06 SO: FV sent image of metal site sign; need to review w/EK/EF. 02/13 SO: EF sent image of site sign. CLOSED. 2.7 CONSTRUCTION TOPICS: 2.7.1 Window sills: 01/30 Remove existing layer of mortar at all window sills? SO prefers to remove the mortar but Owner needs to approve since it is an extra. GP: Will get a price for it. 02/06 Not reviewed. 02/13 GP: Same. MC/GP High 2.7.2 Mason’s mortar samples: 01/30 GP: Samples will be ready early next week. 02/06 Not reviewed. 02/13 GP: Samples are done but still too wet. Next week they will be cured enough to review. MC High #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #27 02/13/2020 Page 9 of 9 2.7.3 NPS Approval of Roofing Details: 01/30 FB: What is holding this up? SO: We need to revise our details but this was put on the priority list after windows & floors. GP: Will talk to roofer about continuous taper of insulation. 02/06 Not reviewed. 02/13 GP: Reviewed tapered insulation w/roofer. Can be done but will cost more. CLOSED. 2.7.4 Haz-Mat Removal Reports: 01/16 GP: Still waiting for the reports. 01/23 GP: Received some waste manifests, but don’t think they are all of them. 01/30, 02/06 Not reviewed. 02/13 GP: All reports received & will be sent to TC. MC/GP Medium 2.7.5 Gypcrete: 02/06 GP: Met with gypcrete sub today. Rigid foam under gypcrete is an allowed construction method. He will give us a price by next week. 02/13 Rigid foam solution reviewed & approved. CLOSED. 2.7.6 Sewer Lateral out of Bldg M: 02/06 PL: Working on this. Will call Derek at WPCA to camera the line. 02/13 GP: Same. MC/PL High 3.0 CHANGE ORDERS 3.1 Status: 02/06 Change orders reviewed by EK, SO & GP. 02/13 Not reviewed. 4.0 REQUISITIONS 4.1 Status: 01/07, 01/16, 01/23, 01/30, 02/06, 02/13 Not reviewed. Job site meetings will be held weekly on Thursdays at 10:00 am. Next up is a job site meeting at 10:00 am on February 20, 2020. Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC These minutes are meant to convey & record the general content of the meeting, but do not represent a verbatim recording. Please promptly respond to the Architect with any comments or questions.