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HomeMy WebLinkAbout2020-02-06 Oxoboxo Mtg Min 26#16-063 Oxoboxo Lofts, Uncasville , CT MEETING MINUTES #26 PROJECT: Oxoboxo Lofts 42 Pink Row Uncasville, CT DATE: February 06, 2020 TIME: 10:00 a.m. LOCATION: Job Site/Conf Call Present: Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net Gifford Perry (GP) MC Gifford@MaggioreCos.com Peter Lentine (PL) MC Peter@MaggioreCos.com Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com Frank Vacca (FV) BSC FVacca@BSCGroup.com Pat Callahan (PC) AZT PCallahan@aztecheng.com Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com Minutes to: Paul Maggiore (PM) MC Paul@MaggioreCos.com Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com Karl Walsh DP KWalsh@DakotaPartners.net Marc Daigle DP MDaigle@DakotaPartners.net Roberto Arista (RA) DP RArista@DakotaPartners.net Evan Fink (EF) DP EFink@DakotaPartners.net Matt Abraham (MA) DP MAbraham@DakotaPartners.net Alycia Quintiliani DP aquintiliani@dakotapartners.net Bill Rundlett DP Brundlett@dakotapartners.net Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com Sam Kirby (SK) PBBA SKirby@pbbarchitect.com Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown Lofts Construction: Start Date: August 1, 2019 End Date: December 18, 2020 Responsible Party Priority Level 1.0 CONSTRUCTION SCHEDULE & PROGRESS 1.1 CONSTRUCTION SCHEDULE: 1.1.1 Status: 02/06 FB: Updated draft on master schedule received. New completion date is Dec. 24, 2020. MC needs to review the draft. MC/GP High 1.2 CONSTRUCTION PROGRESS: 1.2.1 Status: 02/06 PL: Bldg B: elevator shaft is completely cut out, CMU underway starting today. Stair 2 – tube columns are in. A/B #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #26 02/06/2020 Page 2 of 9 connector foundations poured. Bldg A 1st flr framing complete. Underground saw-cuts for D, E, C & B start today. Rough plumbing ready for inspection in G, H, M, J. Electrician is waiting on panel delivery & will start panel installation upon receipt. 2.0 CONSTRUCTION TOPICS 2.1 SITE/CIVIL TOPICS (BSC – FRANK VACCA): 2.1.1 Site/Civil Submittals & RFI’s: 02/06 FV: No submittals or RFI’s outstanding. 2.1.2 Encroachment Permit for Guardrail on Route 32: 01/07 FV: Received size of largest apparatus from FM today – readjusting the entrance so it will receive this equipment. 01/16, 01/23, 01/30, 02/06 FV: Same. BSC/FV Medium 2.1.3 Site Lighting: 01/30 FV: Corresponding w/Sylvia today – she is looking for a site pole base that is not fluted. 02/06 FV: Photometrics just received from Sylvia. Looking at reducing # of wall packs – need light levels for emergency exiting from AZT. (.5 fc for emergency, 1-2 fc for general per DA in later phone call) BSC/FV High 2.1.4 Bldg M basement access: 12/17 Discussion of FMC approval of Basement of Bldg M – our request to leave the basement open has not been approved – so BSC will wait to detail new entrances into Bldg M Basement. 12/24, 12/31, 01/07, 01/16, 01/23, 01/30, 02/06 On hold until FMC is resolved. 2.1.5 Bridge over Raceway: 02/06 FV: Reviewed w/BH. His suggestion is to make it a cantilever off the building so he won’t have to run it by DEEP. Cantilever is not practical, so we need to select a bridge design to give it to BH so he can put it in his model. EK: Use the bridge that I sent. BSC/FV High 2.1.6 Site Walls: 02/06 FV: CSK-007 issued. CLOSED. 2.1.7 Cad Files: 01/30 FV: Sent cad files yesterday. GP: Sent to Aeschliman – he has to review to confirm they are adequate. 02/06 Discussion of standards on Cad files ensued. GP: Aeschliman sent pdf of the survey to Dakota & Eversource. 2.1.8 Area between Bldgs F & G: 01/30 FV: Design in process. Trying to send today or tomorrow. PC: Sanitary line? FV: Sanitary line is now below grade. 02/06 FV: Same. BSC/FV High 2.1.9 Site Sign: 01/16 SO: Per discussion w/Historic Consultant & Owner, site sign needs redesign. 2 black metal poles with text between was discussed. FV: We have done that before – will send an image. 01/23 FV: Will send image today. 01/30 FV: Just received photos – will send to SO. 02/06 FV:Image sent to SO. SO to review w/EK. 2.1.10 Utility connectors from C to D, etc: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #26 02/06/2020 Page 3 of 9 01/30 FV: Will show actual locations on a sketch if needed, but we typically only show them at a schematic level. 02/06 CLOSED. 2.1.11 Wall Packs: 01/30 SO: Place them at 8’-0” above surface below. They should be in a color that blends with the building. Will send color for brick at Bldgs C & M. 02/06 SO: Selecting color today after meeting. Will send ASAP. PBBA/SO High 2.1.12 Sewer Lateral out of Bldg M: 01/30 FV: Setting up camera of existing line for next week. If it is sound, we can reuse it. FB: Haven’t we already done the camera? FV: They camera’d the line from the manhole to the street but they did not camera our line. 02/06 PL: Working on this. Will call Derek at WPCA to camera the line. MC/PL High 2.1.13 Step at door on west elev of Bldg F: 02/06 Elevation of floor has increased by 6”, putting the floor elevation at the existing door sill. FV: Will review putting a landing outside the door. SO: Does not need to be accessible since this building is now mechanical space only. BSC/FV High 2.2 DEEP TOPICS: FMC, CONSENT ORDER, WORK AT RIVER (YANTIC RIVER CONSULTANTS – BRANDON HANDFIELD): 2.2.1 FMC Application to DEEP: 01/23 FV: Received 2nd notice of insufficiency. FMC has been handed off to BH. Will need list of construction work in the stream bed but will wait for BH to ask for it. 01/30 Not reviewed. 02/06 FV: Spoke w/BH this week. He is working on the model. BSC & MC High 2.2.2 Consent Order: 01/23 EK: Received close-out on consent order. 01/30, 02/06 Not reviewed. 2.2.3 Helical Pile Installation: 11/26 FV: How much work remains? GP: 2 days for helical piles, 1 or 2 weeks for grout bags. Helical pile contractor has asked when they can come back. Do we know? FV: We do not know. 12/03, 12/10, 12/17, 12/24, 12/31, 01/07, 01/16, 01/23, 01/30, 02/06 Not reviewed. 2.2.4 Grout Bag Submittal: 12/03 SO: Reviewed BH’s comments w/GP & Susan Weglein. GP: We will resubmit the submittal. 12/10, 12/17, 12/24, 12/31, 01/07, 01/16, 01/23, 01/30, 02/06 Not reviewed. MC/GP Medium 2.3 ENVIRONMENTAL REMEDIATION TOPICS (DOWN TO EARTH – TIM CARR): 2.3.1 Environmental Submittals & RFI’s: 01/23, 01/30, 02/06 Not reviewed. 2.3.2 RAP Application to DEEP: 01/16 TC: Waiting on meeting w/DEEP. Sending status report to DEEP by Jan. 31. DTE/TC High #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #26 02/06/2020 Page 4 of 9 01/23 Same. 01/30, 02/06 Not reviewed. 2.3.3 Injection System: (related topic below: equipment in Bldg M Basement) 01/16 TC: My schedule proposes spring 2020 for this work. GP: Is there an as-built to locate the water lines from the vault to the building? TC: Will send what I have from AEI. 01/23 GP: Received documentation from TC & sent to the site sub. 01/30, 02/06 Not reviewed. 2.3.4 Abandoned Brownfield Cleanup (ABC Program) Application to DEEP: 01/16 TC: Still working to get this approval. 01/23 TC: Should I reach out to DEEP or not? EK: Meeting w/DEEP yesterday focusing on the model itself. You should check in w/DEEP. 01/30, 02/06 Not reviewed. 2.3.5 SVE Equipment: 01/16 TC: Should be no more than 2 days to get vacuum pipes through Bldg G & into Bldg F with a manifold. PL: This needs to be completed soon. 01/23 TC: Will try to schedule this for next week – need fittings & people & good weather to complete this. 01/30, 02/06 Not reviewed. DTE/TC High 2.3.6 Remediation in Courtyard: 01/16 TC: Some soil left in the courtyard to remove but it is in the floodway. We have approval to dispose of stockpile, but the proposed facility had a fire & will take a few months to come back on line. We will find an alternate disposal location. 01/23 TC: Should know about new facility next week. 01/30, 02/06 Not reviewed DTE/TC High 2.3.7 Equipment in M Basement: 01/16 TC: It is the obligation of Pit Stop Holding (current owner) to keep it running – we will need it this winter. 01/23 See below for discussion on electric bill. 01/30, 02/06 Not reviewed. 2.3.8 Contaminated soils under removed oil tank: 01/16 TC: A little bit more soil that we would like to remove – 2 feet of shallow soils around the stack foundation – seems to be impacted with same contaminates – on east side of stack near existing SVE well & where trailer was parked. Would be best to coordinate this removal & backfill with disposal of the stockpile. Prior LEP (AEI) did remediation previously – we don’t have any reports stating that remaining soil has to be removed. PL: We have a heater on the location now. TC: We can remove & replace in 1 day in the spring after the heater is removed. FB: We need this work on your schedule so we can track it & coordinate w/PL. 01/23 Same. 01/30, 02/06 Not reviewed. DTE/TC High 2.3.9 Schedule/Status Report: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #26 02/06/2020 Page 5 of 9 01/16 TC: Sending schedule today. Will issue update report to DEEP by Jan 31 to report on all work completed to date – soil sampling, tank removal, SVE system, air testing. 01/23 TC: Schedule sent to FB & EK. Working on deliverable for DEEP. 01/30, 02/06 Not reviewed. DTE/TC High 2.3 STRUCTURAL TOPICS (MORRISSEY ENGINEERS – DAN MORRISSEY): 2.3.1 Structural Submittals & RFI’s: 02/06 DM: Submittal on steel shop dwgs will be returned today. ME/DM High 2.3.2 Header for clearance required in crawl space in Bldgs G, H, J: 01/23 DM: Will send a memo answering this. 01/30 DM: Same. 02/06 DM: Sketch issued. CLOSED. 2.3.3 B/D & D/E Connector: 01/23 DM: Framing plan underway for B/D connector. Framing plan for D/E connector not needed – reusing existing framing. 01/30 DM: Working on it. 02/06 DM: Should be issued by Monday at the latest. ME/DM High 2.3.4 Bldg H Masonry: 01/23 DM: Preparing a sketch for the masonry in Bldg H – where the separate layers of brick have delaminated. 01/30 DM: Working on that sketch – will issue by end of week. 02/06 DM: Sketch issued. CLOSED. 2.3.5 Bldg B Elevator Shaft: Support of existing beam above Level 3 Elevator door opening: 01/30 DM: Detail will be issued shortly – will show angle bracket bolted to face of masonry. 02/06 DM: Sketch issued. CLOSED. 2.3.6 Hanger Supports for MEP lines in corridors: 01/30 DM: I have designed the supports but do not locate the MEP lines. If everyone is ok with what I described in the emails, I will draw it up. Will draw all 3 versions & send them today. 02/06 DM: SKS-68 issued. CLOSED. 2.3.7 Bldg F Structural Steel: 02/06 DM: Request for additional design for dunnage for cooling tower & sump pump – will issue sketch. ME/DM High 2.3.8 Bldg B Stair 2: 02/06 GP: 1 long PSL post goes all the way up, braced by the wall? DM: It is effectively 1 long PSL but it can be installed floor by floor. See SKS-53 – intermediate floors support this PSL. 2.3.9 Gypcrete max thickness: 02/06 DM: Over the entire floor, 2.5” is the max. Small areas of 3” deep gypcrete are ok. If we change to foam under the gypcrete, we would have to update our sketches that currently show sleepers to show foam. GP: Wait until we have price next week. 2.3.10 Window openings on west side of Bldg B, basement level: 02/06 PL: How to infill? Lintels are failing – can we support the opening with infill? SO: Will review field condition after mtg. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #26 02/06/2020 Page 6 of 9 2.4 MEP TOPICS (AZTECH ENGINEERS – PAT CALLAHAN): 2.4.1 MEP Submittals & RFI’s: 02/06 PC: RFI 46 will be returned by next Tues. Tel Data, Elec fire stopping, Berto Elec Wall & Unit heaters submittals will be returned by Fri. Bldg Automation control submittal will be late – it is a big one. Remaining submittals are not yet due – will be returned by due date. AZT Highest 2.4.2 Generator Submittal: 01/16 GP resubmitted this submittal to finalize the design. PC: DA indicated that site lighting is currently on the generator due to CHFA requirements. 01/23, 01/30, 02/06 PC: On hold for site lighting. AZT/DA High 2.4.3 Design Changes Outstanding: 01/16 SO: I reviewed the updated MEP drawings. Bldg E 1st Flr, Units C-3 & D-2 remain to be updated. PC: Yes, we will work on that next. 01/23 PC: In progress. 01/30 PC: Need Revit file. SO: Will send. PC: Also on the list - Bldg C – ventilation at waterproofing detail 02/06 PC: Revit file received. Updates in progress. AZT/PC High 2.4.4 Cad files for MSK, PSK & MSK dwgs: 01/30 GP: Need these files for coordination. PC: Will send. 02/06 PC: In progress, but will send after all outstanding design changes are completed. AZT/PC High 2.4.5 Laundry Rooms: 01/30 FB: From lessons learned at Columbus Commons: check that power is adequate, add cable outlets for wi-fi. 02/06 PC: Need updated Laundry Room layout in Bldg H. SO: Will send. AZT/DA PBBA/SO High High 2.4.6 Add spiral vents to pumps: 02/06 Plumbing sub recommends adding vents to extend life of pumps. The vent bleeds the air out of the piping systems. Cost is +/- $4k. PC: Will review. AZT/PC High 2.4.7 Bldg F Roof Drain: 02/06 Cooling Tower gets frequently drained – would go through roof drain. Does roof drain go to storm or sanitary? PC: Roof drain goes to storm. Floor drains go to sanitary. Will check where the cooling tower is allowed to drain to. AZT/PC High 2.4.8 Smoke detectors in Corridors: 02/06 DJ: Send this to the FM for final answer. FM: If smoke detectors in corridors are not required by code, I cannot enforce it. Should remove them from the drawings if it is your intent to not install them in corridors. SO: We will modify the electrical drawings to remove the smoke detectors showing in the corridors. AZT/DA High 2.5 ARCHITECTURAL TOPICS: 2.5.1 Architectural Submittals & RFI’s: 01/30 GP: Anything on kitchens is priority. RFI’s 45, 46 & 47 remain outstanding. PBBA Highest #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #26 02/06/2020 Page 7 of 9 02/06 SO: Appliance & Kitchen cab product data submittals will be returned on Friday. RFI 19 finally completed w/ASK’s 60-62. RFI 47 answered with ASK-63. RFI 45 will be answered with revised ASK 45 A-D. RFI 46 is on MEP to do list. RFI 48 was answered on 1/30/20. GP: Will close out RFI 48. 2.5.2 Gutters: 01/23 SO: Previous location of gutters reviewed – we are putting new gutters at every location where gutters previously were. Will issue updated drawings to show sketched design more clearly. 01/30 SO: Same 02/06 SO: Updating gutters/leaders on building elevations as window munton patterns are updated. Roof plans will be next. PBBA/TG High 2.5.3 Updates to all drawings to reflect design changes: 02/06 SO: Bldg’s E and L updates issued. RCP’s next. Updated drawing set is in process. PBBA/SO Highest 2.5.4 Flood Vent Color: 02/06 SO: Selecting color today on site. Will send to MC ASAP. PBBA/SO High 2.5.5 Wall Packs: 01/30 SO: Place them at 8’-0” above surface below. They should be in a color that blends with the building. Will send color for brick at Bldgs C & M. 02/06 SO: Selecting color today on site. Will send ASAP. PBBA/SO High 2.5.6 Bldg A Units A-4 & A-6: 01/23 PL: Toilets in these units sit on top of beams. PBBA needs to redesign bathroom layouts. 01/30 Same 02/06 SO: Redesign is being drafted. PBBA/TG Highest 2.5.7 Bldg B Roof detail: 01/30 PBBA to update this detail. 02/06 SO: Redesign in process. Meanwhile look at detail for Bldg A roof – this detail is correct & is being used to update Bldg B detail. PBBA/SK High 2.5.8 NPS Approval of Roofing Details: 01/30 FB: What is holding this up? SO: We need to revise our details but this was put on the priority list after windows & floors. GP: Will talk to roofer about continuous taper of insulation. 02/06 SO: We will have modified roof details by middle of next week to send to Historic Consultants. PBBA/SK High 2.5.9 Existing wood flooring in Bldgs A & B: 01/23 SO: Direction from DP is to use engineered wood everywhere we are showing LVT. Will update floor finish pattern drawings right after window drawings. 01/30 SO: Will prioritize updating the floor finish pattern drawings so GP can move ahead with them. 02/06 SO: Updated floor finish patterns are almost complete. Will be issued by end of week. PBBA Highest 2.5.10 Windows: 01/16 Met w/S&L & 2 Historic Consultants this week. Agreed to stay w/metal windows. PBBA to change munton patterns in several buildings per JS’s research, & create elevation drawings #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #26 02/06/2020 Page 8 of 9 of the existing window types. DP & MC working to find a window manufacturer w/shorter lead time. As soon as window manufacturer is decided, PBBA to issue sketches of existing & proposed windows for submission to SHPO/NPS. 01/23 EK: Will have answer on window manufacturer by end of day tomorrow. SO: Will do window drawings on Saturday. 01/30 Decision on windows was postponed for accurate pricing. SO: Quaker window details reviewed. They should not give us any more issues than the Graham window details do. 02/06 SO to send Quaker window details with existing window details to Historic Consultants for their review tomorrow. 1 week turnaround is requested. PBBA/SO Highest 2.5.11 Design Changes to SHPO/NPS: 01/16 Reviewed earlier this week w/2 Historic Consultants. Agreed that Bldg E vestibule & changing windows to doors should be submitted to SHPO/NPS. Girders in Bldg B & change of use of Bldgs F & L do not need to be submitted. 01/23, 01/30 SO: Same. 02/06 SO: Changing windows to doors in Bldgs A & B have been drafted. Will send to Historic Consultants for review. PBBA/SO High 2.6 OWNER TOPICS: 2.6.1 Transformers/Eversource Coordination/Electric Meter location: 01/30 GP: Sent marked up dwg showing correct locations of transformer and dog house & specs for the vault to EK & FV. FB to follow up on getting town-approved A-2 survey to Eversource. 02/06 Same. DP/FB High 2.6.2 Electrical Utility Cost: 02/06 EK: Electrical service is now in our name. PL: Person from Eversource was here today to read the meter. CLOSED. 2.6.3 Meeting w/Postmaster: 01/07 FB: Should have this meeting soon – phone company was asking if units will have addresses. 01/16 EK: Spoke w/Postmaster – 2 delivery locations is ok. Postmaster is ok with Unit #’s as shown on Arch floor plans. 01/23 SO & EK need to review the 3rd delivery point. Owner is ok with unit #’s as shown on arch floor plans. 01/30, 02/06 SO: Same. SO/EK High 2.6.4 Ceiling Paint Color: 02/06 EK: We need mtg w/Interior Designer & EF to go through all paint colors & areas that get painted. (Ductwork, steel, etc) DP/EK & EF Medium 2.6.5 Meeting on Security: 01/07 Electrician requested that coordination meeting be scheduled sooner than was done at CC. GP: Security submittal was issued yesterday. 01/16 Not reviewed. 01/23 Tentative meeting on Feb. 6, 1:30pm 01/30 Same. DP needs to arrange for Management Company rep to be at this meeting. 02/06 Not reviewed. DP/EK High 2.6.6 Signage: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #26 02/06/2020 Page 9 of 9 01/16 Reviewed earlier this week w/2 Historic Consultants. Stenciling on the exterior of the buildings suggested. This item is the lowest priority to submit to SHPO/NPS, since it is not needed until close to the end of construction. 01/23, 01/30 SO: Same. 02/06 SO: FV sent image of metal site sign; need to review w/EK/EF. SO/EK/EF Medium 2.7 CONSTRUCTION TOPICS: 2.7.1 Window sills: 01/30 Remove existing layer of mortar at all window sills? SO prefers to remove the mortar but Owner needs to approve since it is an extra. GP: Will get a price for it. 02/06 Not reviewed. MC/GP High 2.7.2 Mason’s mortar samples: 01/30 GP: Samples will be ready early next week. 02/06 Not reviewed. MC High 2.7.3 NPS Approval of Roofing Details: 01/30 FB: What is holding this up? SO: We need to revise our details but this was put on the priority list after windows & floors. GP: Will talk to roofer about continuous taper of insulation. 02/06 Not reviewed. MC/GP High 2.7.4 Haz-Mat Removal Reports: 01/16 GP: Still waiting for the reports. 01/23 GP: Received some waste manifests, but don’t think they are all of them. 01/30, 02/06 Not reviewed. MC/GP Medium 2.7.5 Gypcrete: 02/06 GP: Met with gypcrete sub today. Rigid foam under gypcrete is an allowed construction method. He will give us a price by next week. MC/GP High 2.7.6 Sewer Lateral out of Bldg M: 02/06 PL: Working on this. Will call Derek at WPCA to camera the line. MC/PL High 3.0 CHANGE ORDERS 3.1 Status: 02/06 Change orders reviewed by EK, SO & GP. 4.0 REQUISITIONS 4.1 Status: 01/07, 01/16, 01/23, 01/30, 02/06 Not reviewed. Job site meetings will be held weekly on Thursdays at 10:00 am. Next up is a job site meeting at 10:00 am on February 13, 2020. Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC These minutes are meant to convey & record the general content of the meeting, but do not represent a verbatim recording. Please promptly respond to the Architect with any comments or questions.