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HomeMy WebLinkAbout2020-01-16 Oxoboxo Mtg Min 23#16-063 Oxoboxo Lofts, Uncasville , CT MEETING MINUTES #23 PROJECT: Oxoboxo Lofts 42 Pink Row Uncasville, CT DATE: January 16, 2020 TIME: 10:00 a.m. LOCATION: Job Site/Conf Call Present: Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net Gifford Perry (GP) MC Gifford@MaggioreCos.com Peter Lentine (PL) MC Peter@MaggioreCos.com Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com Frank Vacca (FV) BSC FVacca@BSCGroup.com Pat Callahan (PC) AZT PCallahan@aztecheng.com Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com Minutes to: Paul Maggiore (PM) MC Paul@MaggioreCos.com Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com Karl Walsh DP KWalsh@DakotaPartners.net Marc Daigle DP MDaigle@DakotaPartners.net Roberto Arista (RA) DP RArista@DakotaPartners.net Evan Fink (EF) DP EFink@DakotaPartners.net Matt Abraham (MA) DP MAbraham@DakotaPartners.net Alycia Quintiliani DP aquintiliani@dakotapartners.net Bill Rundlett DP Brundlett@dakotapartners.net Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com Sam Kirby (SK) PBBA SKirby@pbbarchitect.com Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown Lofts Construction: Start Date: August 1, 2019 End Date: December 18, 2020 Responsible Party Priority Level 1.0 CONSTRUCTION SCHEDULE & PROGRESS 1.1 CONSTRUCTION SCHEDULE: 1.1.1 Status: 01/16 FB: An updated construction schedule will be issued mid- Feb. DP/FB High 1.2 CONSTRUCTION PROGRESS: 1.2.1 Status: 01/16 GP: There are many areas of the project where we cannot work, which is impacting the construction schedule. We are working in the areas where we can. Currently, the biggest lead #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #23 01/16/2020 Page 2 of 9 items are kitchen cabinets & windows. SO: The delays are due to DEEP & SHPO/NPS pending approvals. We will return kitchen cabinet shops to you by the end of the week. As soon as we receive direction from DP & MC on window manufacturer selection, we will prepare drawings to send to SHPO/NPS. PBBA High 2.0 CONSTRUCTION TOPICS 2.1 SITE/CIVIL TOPICS (BSC – FRANK VACCA): 2.1.1 Site/Civil Submittals & RFI’s: 01/16 FV: Working on sitework submittals today. Need to confirm some info with the Water Company. BSC/FV High 2.1.2 Encroachment Permit for Guardrail on Route 32: 12/24 FV: Mayor agreed w/shifting driveway over, as long as largest fire apparatus can access the site. Drawing in process – should be CSK-05 issued in the near future. Mayor also wants BSC to reach out to transit authority to make sure there is not an issue accessing the site. 12/31 FV: Moving forward on meetings w/transit authority. 01/07 FV: Received size of largest apparatus from FM today – readjusting the entrance so it will receive this equipment. 01/16 FV: Same. BSC/FV Medium 2.1.3 Site Lighting: 01/16 FV: Historic consultant indicated that the site lighting needs to change. Have communicated this to Sylvia – requested most affordable fixtures that we believe will meet the historic requirements. When received, will send to EK for review/approval, then run photometrics. BSC/FV High 2.1.4 Bldg B Basement Floor Level: 12/31 FV: Working on revised drainage plan to pick up gutters/leaders. Will issue after Bldg B Basement is confirmed. PL: Will do that today. 01/07 Bldg B basement floor is 1.5” above the elevation on the grading plan. FV: Will update grading plan & show on CSK-05. 01/16 FV: Submitted CSK-05 yesterday. CLOSED. 2.1.5 Bldg M basement access: 12/17 Discussion of FMC approval of Basement of Bldg M – our request to leave the basement open has not been approved – so BSC will wait to detail new entrances into Bldg M Basement. 12/24, 12/31, 01/07, 01/16 On hold until FMC is resolved. 2.1.6 Bridge over Raceway: 01/07 FV: Forwarding contact info to GP for pre-fabricated bridge – we think steel truss pre-fab bridge will be least expensive. 01/16 GP: Have initial design, cost ($18k) & photos on a bridge. FV: Would recommend that EK’s VE option be sent to DM for review. Longevity could be a concern. FB: FV, send it to DM for this review. BSC/FV Medium 2.1.7 Site Walls: 01/07 FV: Will remove site walls that DM indicated are unsafe, and will show sloped grade in those locations. Site walk to review walls followed this meeting. FV to document. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #23 01/16/2020 Page 3 of 9 01/16 FV: Will modify plans for walls to be removed to show removal, re-grading & guardrail. When is this needed? GP: Need in 2 weeks, before encroachment design. BSC/FV High 2.1.8 Cad Files: 01/16 GP: Site contractor has a Top-Con system. He needs all cad files updated with any recent changes, and 3 control points. If BSC can’t provide that, we will hire Civil Engineer. FV: We didn’t prepare the original survey. It came to us as relative line work with no control points, and it is not related to State Plane. The surveyor of record (Aeschliman) should be able to locate the survey on State Plane & give you the control points. FB: Send this in an email; I will forward to Aeschliman. BSC/FV High 2.1.9 Area between Bldgs F & G: 01/16 GP: What do we have for finish grade & surface treatment. FV: Cheapest option for surface treatment would be stone. If you want people to walk through it, it should be bituminous. SO: This area is the direct path for occupants of lower level of Bldg C to access the lower level of the site, so it should be walkable. FV: Will add bituminous path, swale, and drainage towards catch basin at the chimney side. PL: There is a significant grade difference – infill? FV: We can show a couple of stair risers to minimize infill. BSC/FV High 2.1.10 Site Sign: 01/16 SO: Per discussion w/Historic Consultant & Owner, site sign needs redesign. 2 black metal poles with text between was discussed. FV: We have done that before – will send an image. BSC/FV Medium 2.1.11 Site walkway to Elec Rm in Bldg D: 01/16 GP: The walkway in this area was not extended to the new electric room door. SO: Will ask FV to revise sketch to show this. BSC/FV Medium 2.2 DEEP TOPICS: FMC, CONSENT ORDER, WORK AT RIVER (BSC & YANTIC RIVER CONSULTANTS – BRANDON HANDFIELD): 2.2.1 FMC Application to DEEP: 12/24 FV: Trying to set up meeting in January to keep FMC going. 12/31, 01/07 FV: No word on a meeting with DEEP yet. 01/16 FV: Need to add work in the floodway to the FMC application. GP: Can we work under Bldg K? Building staging? FV: If your staging goes into the floodway, then we need to submit it to DEEP. Need to have the meeting at DEEP to review status, including any work that the contractor needs to do in the floodway/stream bed. FB: We should meet to identify everything the contractor needs to do, so FV has the list prepared for the DEEP meeting. FV: We can meet next week. FB: BH’s involvement? FV: BH is on board to provide any temporary hydraulic diversions. BSC & MC High 2.2.2 Consent Order: 12/24 EK: Consultants are preparing reports on work that was done last week to remove fill in the river & Attorney is contacting DEEP for direction. 12/31 EK: Still wrapping up paperwork for work at waterway. Will ask for meeting after that is wrapped up. 01/07 EK: DEEP wants to do site inspection. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #23 01/16/2020 Page 4 of 9 01/16 DEEP was on site Friday. Still waiting on meeting date. 2.2.3 Helical Pile Installation: 11/26 FV: How much work remains? GP: 2 days for helical piles, 1 or 2 weeks for grout bags. Helical pile contractor has asked when they can come back. Do we know? FV: We do not know. 12/03, 12/10, 12/17, 12/24, 12/31, 01/07, 01/16 Not reviewed. 2.2.4 Grout Bag Submittal: 12/03 SO: Reviewed BH’s comments w/GP & Susan Weglein. GP: We will resubmit the submittal. 12/10, 12/17, 12/24, 12/31, 01/07, 01/16 Not reviewed. MC/GP Medium 2.3 ENVIRONMENTAL REMEDIATION TOPICS (DOWN TO EARTH – TIM CARR): 2.3.1 Environmental Submittals & RFI’s: 12/24, 12/31, 01/07, 01/16 Not reviewed. 2.3.2 RAP Application to DEEP: 01/16 TC: Waiting on meeting w/DEEP. Sending status report to DEEP by Jan. 31. DTE/TC High 2.3.3 Injection System: (related topic below: equipment in Bldg M Basement) 11/05 TC: Still on hold. Winter will dictate the work – have to pump 40k gallons of water into the ground. (Extended discussion of where the water might come from) RA: Work on hold until Dakota owns the property. TC: Process & results of injection takes about 1 year. 11/12, 11/19, 11/26, 12/03 Not reviewed. 12/10, 12/17 TC: Still on hold. 12/24, 12/31, 01/07 Not reviewed. 01/16 TC: My schedule proposes spring 2020 for this work. GP: Is there an as-built to locate the water lines from the vault to the building? TC: Will send what I have from AEI. DTE/TC High 2.3.4 Abandoned Brownfield Cleanup (ABC Program) Application to DEEP: 01/16 TC: Still working to get this approval. 2.3.5 SVE Equipment: 01/16 TC: Should be no more than 2 days to get vacuum pipes through Bldg G & into Bldg F with a manifold. PL: This needs to be completed soon. DTE/TC High 2.3.6 Remediation in Courtyard: 01/16 TC: Some soil left in the courtyard to remove but it is in the floodway. We have approval to dispose of stockpile, but the proposed facility had a fire & will take a few months to come back on line. We will find an alternate disposal location. DTE/TC Medium 2.3.7 Equipment in M Basement: 01/16 TC: It is the obligation of Pit Stop Holding (current owner) to keep it running – we will need it this winter. 2.3.8 Contaminated soils under removed oil tank: 01/16 TC: A little bit more soil that we would like to remove – 2 feet of shallow soils around the stack foundation – seems to be impacted with same contaminates – on east side of stack near existing SVE well & where trailer was parked. Would be best to #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #23 01/16/2020 Page 5 of 9 coordinate this removal & backfill with disposal of the stockpile. Prior LEP (AEI) did remediation previously – we don’t have any reports stating that remaining soil has to be removed. PL: We have a heater on the location now. TC: We can remove & replace in 1 day in the spring after the heater is removed. FB: We need this work on your schedule so we can track it & coordinate w/PL. DTE/TC High 2.3.9 Haz-Mat Removal Reports: 01/16 GP: Still waiting for the reports. MC/GP Medium 2.3.10 Schedule/Status Report: 01/16 TC: Sending schedule today. Will issue update report to DEEP by Jan 31 to report on all work completed to date – soil sampling, tank removal, SVE system, air testing. DTE/TC High 2.3 STRUCTURAL TOPICS (MORRISSEY ENGINEERS – DAN MORRISSEY): 2.3.1 Structural Submittals & RFI’s: 01/07 RFI’s 32, 35 & 39 answered w/SKS’s 40-57. No RFI’s outstanding. Submittal for stair framing is due Jan. 16. 01/16 Not reviewed. ME/DM High 2.3.2 Special Inspections: 12/31 Materials Testing issued 1st report, which needs to be reviewed by DM before going to BO. (See also topic below under Construction Topics) 01/07 DM: General review – nothing jumped out. Will review item by item & issue a report. 01/16 Not reviewed. ME/DM High 2.3.3 Header for clearance required in crawl space in Bldgs G, H, J: 01/07 DM: Will run #’s & provide size of header for BO’s requested clearance in crawl space. 01/16 GP: Still outstanding. ME/DM High 2.3.4 B/D & D/E Connector: 01/07 DM to review architectural sketches & review condition of existing framing on site today, & provide framing dwgs as needed. 01/16 SO to review framing options w/DM. DM to provide sketch of preferred option. PBBA/SO & ME/DM High 2.3.5 New topics per today’s site walk: 01/07 New issues: masonry in Bldg H & new issues in Bldg B. 01/16 Not reviewed. ME/DM High 2.3.6 Footing size for columns in Bldg F: 01/16 GP: Need this information. ME/DM High 2.4 MEP TOPICS (AZTECH ENGINEERS – PAT CALLAHAN): 2.4.1 MEP Submittals & RFI’s: 01/16 PC: Wrapping up chemical treatment which is due this week. DA sent Revised Switch Gear & Bldg D Elec Rm Layout – he thinks he answered both overdue submittals by returning this one. GP: Ok, but please send back the other one for record. AZT Highest 2.4.2 Egress from Electrical Rooms: 01/16 GP: Submittal returned. CLOSED. 2.4.3 Generator Submittal: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #23 01/16/2020 Page 6 of 9 01/07 DA to confirm if site lighting needs to be on the generator. 01/16 GP resubmitted this submittal to finalize the design. PC: DA indicated that site lighting is currently on the generator due to CHFA requirements. AZT/DA High 2.4.4 Electrical Outlets on exterior walls: 01/16 Mock up in Bldg M reviewed & approved by SO. CLOSED. 2.4.5 Circuits for Heat Pumps & Condensate Pumps: 01/07 Electrician needs to know if heat pumps & condensate pumps need separate circuits. Electrician recommends adding a circuit, but will cost more. PC to clarify what is required. 01/16 PC: Rep responded that it is ok to not have a separate feed from units that are 20 A or less. Otherwise they would need a separate 120 V circuit. Will confirm on the submittal that we just received. AZT/PC High 2.4.6 Design Changes Outstanding: 01/16 SO: I reviewed the updated MEP drawings. Bldg E 1st Flr, Units C-3 & D-2 remain to be updated. PC: Yes, we will work on that next. AZT/PC High 2.5 ARCHITECTURAL TOPICS: 2.5.1 Architectural Submittals & RFI’s: 01/07 RFI’s 35 & 39 need architectural answers. Submittals are as caught up as they can be – lighting & windows need SHPO approval. 01/16 RFI’s 35 & 39 issued. Kitchen cabinet shop dwgs will be returned by end of week. Continuing to work on lighting and windows to get them ready to submit to SHPO & NPS. PBBA Highest 2.5.2 Existing Connections between B & D and D & E: 01/07 Dwgs issued. Structural needs to review. 01/16 SO to review framing options w/DM. PBBA/SO High 2.5.3 Below grade waterproofing at A, B, C, D, F: 01/07 PBBA needs to revise details for Bldg C & coordinate w/BSC for drain. 01/16 SO: Same. Coordination w/AZT needs to occur also – need to add mechanical ventilation in this area. PBBA High 2.5.4 Mason’s mortar samples: 12/31 SO: Reviewed what needs to be submitted to SHPO w/JS yesterday - new item includes smokestack. Reviewed all mortar samples w/Mason today. Mason will continue to prep samples & will send some out for specialized color matching. SO will prep list of mortar samples to be submitted to SHPO so we can track progress. 01/07 PL: Mason is expecting mortar samples back by Friday. 01/16 SO: Will review w/Mason next Thursday on site. GP: Will tell the Mason to have samples ready. PBBA/SO High 2.5.5 Gutters: 01/07 Owner has reviewed. Owner requested PBBA to compare existing gutter locations to proposed – should keep gutters where gutters previously existed. PBBA Medium 2.5.6 Updates to all drawings to reflect design changes: 01/07 RCP’s next. Drawing list sheets to be updated weekly. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #23 01/16/2020 Page 7 of 9 01/16 SO: Updated drawing set is underway. Will post it on Egnyte site next Monday. PBBA High 2.5.7 Meeting w/Postmaster: 01/07 FB: Should have this meeting soon – phone company was asking if units will have addresses. 01/16 EK: Spoke w/Postmaster – 2 delivery locations is ok. 2.5.8 Smoke detectors in Corridors: 12/31 SO to send inquiry (RFI-38)& answer to BO & FM. 01/16 SO: Same. PBBA High 2.5.10 Ceiling Paint Color: 01/07 EK: Review ceiling colors w/EF – currently all ceilings are white. 01/16 Not reviewed. DP/EK & EF Medium 2.5.11 Interior Masonry Repairs: 01/07 SO provided direction on interior masonry repairs during walk-thru. GP to document & distribute. 01/16 GP provided direction via an email. CLOSED. 2.5.12 Meeting on Security: 01/07 Electrician requested that coordination meeting be scheduled sooner than was done at CC. GP: Security submittal was issued yesterday. 01/16 Not reviewed. DP High 2.5.13 Flood Vent Color: 01/07 Discussion re: flood vent manufacturers. SmartVent has a monopoly on the business right now, so decision made to stay with SmartVent even though price is very high. PBBA to provide custom color for vents to MC. 01/16 Same. Reviewed earlier this week w/2 Historic Consultants – agreed to not submit the color to SHPO/NPS. PBBA High 2.5.14 MC’s Priority: 01/16 GP: Updated RCP’s, Countertop overhang, RFI 39, 40. PBBA Highest 2.6 SHPO APPROVALS 2.6.1 NPS Approval of Roofing Details: 12/24 SO: Will measure roof metal edge today, then revise details & review w/JS at Monday’s mtg. 12/31 SO: Measurement of roof edge showed max 1” gain at rakes only. Reviewed how to proceed w/JS yesterday – we will show a continuous taper of the insulation from the edge of the roof to the ridge. 01/07 Not reviewed. 01/16 Reviewed earlier this week w/2 Historic Consultants. Continuous taper from edge of roof to ridge discussed as the only viable option. 2.6.2 Typical details to represent SHPO conditions: 01/16 Reviewed earlier this week w/2 Historic Consultants. Agreed to follow Owner’s request to not submit these ASK’s to SHPO/NPS, but to make sure that construction is following them. GP: Pics of full-size mock-ups of 3 conditions of MEP runs in corridors provided to SO. SO: Will review. PBBA/SO High 2.6.3 Existing wood flooring in Bldgs A & B: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #23 01/16/2020 Page 8 of 9 01/07 SO: Sent documentation to JS yesterday. On target to submit to SHPO by end of the week. 01/16 Reviewed earlier this week w/2 Historic Consultants. On recommendation of newly engaged Historic Consultant, swapping all LVT in the project to another vinyl product. EK: Sent this to EF, who is working on alternate products. PBBA to update documentation with this info. DP/EF PBBA High High 2.6.4 Windows: 01/16 Met w/S&L & 2 Historic Consultants this week. Agreed to stay w/metal windows. PBBA to change munton patterns in several buildings per JS’s research, & create elevation drawings of the existing window types. DP & MC working to find a window manufacturer w/shorter lead time. As soon as window manufacturer is decided, PBBA to issue sketches of existing & proposed windows for submission to SHPO/NPS. PBBA DP/MC Highest Highest 2.6.5 Signage: 12/31 SO: Reviewed signage w/JS yesterday. EK selected an industrial look for the signage (white background, black letters, sans serif font) and confirmed w/signage supplier that a tin look can be achieved. EK indicated to send the site sign to EF for review. FM requested signage that identifies each building – EK & JS agreed that the temporary signage that MC did is fine as a model for the permanent solution. 01/07 Not reviewed. 01/16 Reviewed earlier this week w/2 Historic Consultants. Stenciling on the exterior of the buildings suggested. This item is the lowest priority to submit to SHPO/NPS, since it is not needed until close to the end of construction. 2.6.6 Design Changes: 01/16 Reviewed earlier this week w/2 Historic Consultants. Agreed that Bldg E vestibule & changing windows to doors should be submitted to SHPO/NPS. Girders in Bldg B & change of use of Bldgs F & L do not need to be submitted. 2.7 CONSTRUCTION TOPICS: 2.7.1 Transformers/Eversource Coordination/Electric Meter location: 12/10 GP: Eversource returned Electrician’s call at the end of last week & indicated that they are just starting to look at our project. 12/17, 12/24 Not reviewed. 12/31 GP: Eversource is on vacation – no update. 01/07, 01/16 Not reviewed. 2.7.2 Telephone/Cable lines: 12/31 EK: Using both services – Atlantic Broadband and Frontier. Will keep trying to connect with Frontier. FB will follow up w/Atlantic Broadband. GP: We should have meeting with Electrician on site soon. 01/07 FB met w/Frontier Rep on site this morning. 01/16 Not reviewed. DP/FB High 2.7.3 Mechanical Work on Hold Until BO reviews Addendum 8: 12/31 SO: Spoke w/Dave Jensen today about Mech. His only issue is where the exhaust for the boilers in Bldg B will exit – it #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #23 01/16/2020 Page 9 of 9 has to be 10 feet away from any operable opening. Will look at relocating it to the east side of the building. GP: Have they issued permit to the subs? PL, follow up w/Jason. PL: Will do. 01/07 Not reviewed. 01/16 CLOSED. MC/PL High 2.7.4 Material Testing: 12/31 PL: Inspector from Materials Testing was on site & was not happy that we don’t have drawings documenting all conditions that exist in the field. Report reflects this. FB: Report from Materials Testing sent to DM for review. Do not send to BO until DM reviews & comments. 01/07 DM: General review – nothing jumped out. Will review item by item & issue a report. 01/16 Topic moved to Structural. CLOSED. 2.7.5 Division #’s on Submittal Cover Pages: 01/07 GP to provide CSI division #’s on the submittal cover pages moving forward. 01/16 Division #’s are being provided on submittal cover pages. CLOSED. 2.7.7 Updated set of drawings: 01/07 PBBA to update set of drawings weekly, with a refreshed set on Monday mornings, including drawing list sheets. 01/16 Topic moved to Architectural. CLOSED. 3.0 CHANGE ORDERS 3.1 Status: 01/07 New set of re-organized change orders signed. 01/16 Not reviewed. 4.0 REQUISITIONS 4.1 Status: 01/07, 01/16 Not reviewed. Job site meetings will be held weekly on Thursdays at 10:00 am, starting Jan. 16. Next up is a job site meeting at 10:00 am on January 23, 2020. Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC These minutes are meant to convey & record the general content of the meeting, but do not represent a verbatim recording. Please promptly respond to the Architect with any comments or questions.