HomeMy WebLinkAbout2020-01-07 Oxoboxo Mtg Min 22#16-063
Oxoboxo Lofts, Uncasville , CT
MEETING MINUTES #22
PROJECT: Oxoboxo Lofts
42 Pink Row
Uncasville, CT
DATE: January 7, 2020
TIME: 10:00 a.m.
LOCATION: Job Site/Conf Call
Present:
Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net
Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net
Gifford Perry (GP) MC Gifford@MaggioreCos.com
Peter Lentine (PL) MC Peter@MaggioreCos.com
Susan Odell
(SO)
Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com
Frank Vacca (FV) BSC FVacca@BSCGroup.com
Pat Callahan (PC) AZT PCallahan@aztecheng.com
Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com
Minutes to:
Paul Maggiore
(PM)
MC Paul@MaggioreCos.com
Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com
Karl Walsh DP KWalsh@DakotaPartners.net
Marc Daigle DP MDaigle@DakotaPartners.net
Roberto Arista (RA) DP RArista@DakotaPartners.net
Evan Fink (EF) DP EFink@DakotaPartners.net
Matt Abraham (MA) DP MAbraham@DakotaPartners.net
Alycia Quintiliani DP aquintiliani@dakotapartners.net
Bill Rundlett DP Brundlett@dakotapartners.net
Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com
Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com
Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com
Sam Kirby (SK) PBBA SKirby@pbbarchitect.com
Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com
James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com
CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown
Lofts Construction: Start Date: August 1, 2019 End Date: December 18, 2020
Responsible
Party
Priority
Level
1.0 CONSTRUCTION SCHEDULE & PROGRESS
1.1 CONSTRUCTION SCHEDULE:
1.1.1 Status:
01/07 Not reviewed.
1.2 CONSTRUCTION PROGRESS:
1.2.1 Status:
01/07 Not reviewed.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #22
01/07/2020
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2.0 CONSTRUCTION TOPICS
2.1 SITE/CIVIL TOPICS:
2.1.1 Site/Civil Submittals & RFI’s:
12/31 No outstanding RFI’s. Submittals for Sitework items is due
Jan 15.
BSC/FV
High
2.1.2 Encroachment Permit for Guardrail on Route 32:
12/24 FV: Mayor agreed w/shifting driveway over, as long as
largest fire apparatus can access the site. Drawing in process –
should be CSK-05 issued in the near future. Mayor also wants BSC
to reach out to transit authority to make sure there is not an issue
accessing the site.
12/31 FV: Moving forward on meetings w/transit authority.
01/07 FV: Received size of largest apparatus from FM today –
readjusting the entrance so it will receive this equipement.
BSC/FV
Medium
2.1.3 Coordination w/AZT:
01/07 FV: CSK-04 issued showing gas lines & sewer lines. CLOSED.
2.1.4 Site Lighting:
01/07 FV: Sylvia needs direction for photometric plan - will
provide. Photometric will include all light poles, bollards at C,D,A,
and wall packs elsewhere. Added 2 poles at HC ramp & site stair
near HC ramp. Will finalize CSK-03 when photometrics are
returned.
BSC/FV
High
2.1.5 Bldg B Basement Floor Level:
12/31 FV: Working on revised drainage plan to pick up
gutters/leaders. Will issue after Bldg B Basement is confirmed. PL:
Will do that today.
01/07 Bldg B basement floor is 1.5” above the elevation on the
grading plan. FV: Will update grading plan & show on CSK-05.
BSC/FV
High
2.1.6 Bldg M basement access:
12/17 Discussion of FMC approval of Basement of Bldg M – our
request to leave the basement open has not been approved – so
BSC will wait to detail new entrances into Bldg M Basement.
12/24, 12/31 On hold until FMC is resolved.
2.1.7 Bridge over Raceway:
01/07 FV: Forwarding contact info to GP for pre-fabricated bridge
– we think steel truss pre-fab bridge will be least expensive.
BSC/FV
Medium
2.1.8 Site Walls:
01/07 FV: Will remove site walls that DM indicated are unsafe,
and will show sloped grade in those locations. Site walk to review
walls followed this meeting. FV to document.
BSC/FV
High
2.2 DEEP TOPICS: FMC, CONSENT ORDER, WORK AT
RIVER (BSC & YANTIC RIVER CONSULTANTS –
BRANDON HANDFIELD):
2.2.1 FMC Application to DEEP:
12/24 FV: Trying to set up meeting in January to keep FMC going.
12/31, 01/07 FV: No word on a meeting with DEEP yet.
2.2.2 Consent Order:
12/24 EK: Consultants are preparing reports on work that was
done last week to remove fill in the river & Attorney is contacting
DEEP for direction.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #22
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12/31 EK: Still wrapping up paperwork for work at waterway. Will
ask for meeting after that is wrapped up.
01/07 EK: DEEP wants to do site inspection.
2.2.3 Helical Pile Installation:
11/26 FV: How much work remains? GP: 2 days for helical piles, 1
or 2 weeks for grout bags. Helical pile contractor has asked when
they can come back. Do we know? FV: We do not know.
12/03, 12/10, 12/17, 12/24, 12/31, 01/07 Not reviewed.
2.2.4 Grout Bag Submittal:
12/03 SO: Reviewed BH’s comments w/GP & Susan Weglein. GP:
We will resubmit the submittal.
12/10, 12/17, 12/24, 12/31, 01/07 Not reviewed.
MC/GP
Medium
2.3 ENVIRONMENTAL REMEDIATION TOPICS (DOWN
TO EARTH – TIM CARR):
2.3.1 Environmental Submittals & RFI’s:
12/24, 12/31, 01/07 Not reviewed.
2.3.2 RAP Application to DEEP:
12/17 TC: Sample in Bldg D taken last week. Might need to do
indoor air sampling in Bldgs H & J based on conversation w/DEEP
yesterday. Talked to DEEP yesterday – meeting to be scheduled in
January about the RAP & the path forward.
12/24, 12/31, 01/07 Not reviewed.
2.3.3 Injection System: (related topic below: equipment in Bldg M
Basement)
11/05 TC: Still on hold. Winter will dictate the work – have to
pump 40k gallons of water into the ground. (Extended discussion
of where the water might come from) RA: Work on hold until
Dakota owns the property. TC: Process & results of injection
takes about 1 year.
11/12, 11/19, 11/26, 12/03 Not reviewed.
12/10, 12/17 TC: Still on hold.
12/24, 12/31, 01/07 Not reviewed.
2.3.4 Abandoned Brownfield Application to DEEP:
10/25 TC: Working on DEEP sign-off, then DECD has to sign off.
Need approval before closing since we can’t get into that program
after purchase. FB: Anything we need to do? TC: Nothing for
construction – this is more legal. Had a call yesterday w/RA &
Attorney so process is moving forward.
11/01, 11/05, 11/12, 11/19, 11/26, 12/03,12/10 Not reviewed.
12/10, 12/17 TC: Status uncertain.
12/24, 12/31, 01/07 Not reviewed.
2.3.5 SVE Equipment:
12/24, 12/31, 01/07 Not reviewed.
2.3.6 Remediation in Courtyard:
12/17 TC: Did not excavate further because courtyard is in the
floodway. Stockpile is outside the floodway, working on permits
for disposal.
12/24, 12/31, 01/07 Not reviewed
DTE/TC
Medium
2.3.7 Equipment in M Basement:
12/24, 12/31, 01/07 Not reviewed.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #22
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2.3.8 Contaminated soils under removed oil tank:
12/17 TC: Excavated area last week.
12/24, 12/31, 01/07 Not reviewed.
2.3.9 Haz-Mat Removal Reports:
12/10 TC: Need copies of all hazardous material removal reports
- Bill of ladens – for haz mat work done inside the buildings. GP:
Ok, will send.
12/17 GP: Underway - asked the subs for these.
12/24, 12/31, 01/07 Not reviewed.
MC/GP
Medium
2.3 STRUCTURAL TOPICS:
2.3.1 Structural Submittals & RFI’s:
01/07 RFI’s 32, 35 & 39 answered w/SKS’s 40-57. No RFI’s
outstanding. Submittal for stair framing is due Jan. 16.
ME/DM
High
2.3.2 Bldg C Revisions to Structural Dwgs:
12/24: SO: PBA will send updated Revit model to ME next week
so ME can update structural drawings.
12/31 SO: PBA sent updated Revit model to ME.
01/07 ME issued SKS-46. CLOSED.
2.3.3 Hatchway in floor 4 of Bldg B, North Tower:
12/24 DM: Will handle structural support of opening w/sleepers.
12/31 Not reviewed.
01/07 Issued in SKS 40-45. CLOSED.
2.3.4 New Issues from 12/24 Site Meeting:
12/31 DM waiting on feedback from MC before he can move
forward. PL sent photos to DM but not sure they are enough.
01/07 Issued addressed in latest round of SKS’s. CLOSED.
2.3.5 Bldg B South Stair:
12/31 BO commented that wall supporting roof (inset wall at
Level 4) needs support inside the south stair tower. DM to issue
sketch.
01/07 Issued in SKS’s 40-45, 49. CLOSED.
2.3.6 Special Inspections:
12/31 Materials Testing issued 1st report, which needs to be
reviewed by DM before going to BO. (See also topic below under
Construction Topics)
01/07 DM: General review – nothing jumped out. Will review
item by item & issue a report.
ME/DM
High
2.3.7 Header for clearance required in crawl space in Bldgs G, H, J:
01/07 DM: Will run #’s & provide size of header for BO’s
requested clearance in crawl space.
ME/DM
High
2.3.8 B/D & D/E Connector:
01/07 DM to review architectural sketches & review condition of
existing framing on site today, & provide framing dwgs as
needed.
ME/DM
High
2.3.9 New topics per today’s site walk:
01/07 New issues: masonry in Bldg H & new issues in Bldg B.
ME/DM
High
2.4 MEP TOPICS:
2.4.1 MEP Submittals & RFI’s:
01/07 PC: Outstanding submittals are Panel Boards & Load
Centers & Revised Switch Gear & Bldg D Elec Rm Layout are
AZT
Highest
#16-063 Oxoboxo Lofts, Uncasville, CT
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overdue. DA to return by end of week. SO: Will return formal
answers on RFI’s 30 & 33. GP to supply color chart for grilles on
unit heat pumps for Architect’s selection. GP requested typed
versions of comments.
2.4.2 Ejector Pit Redesign/Elimination:
01/07 PC: Updated plans show ejector pit. Inverts sent to FV.
CLOSED.
2.4.3 Egress from Electrical Rooms:
12/31 PC: Submittal for revised Bldg D layout is due 1/6.
01/07 PC: Will check w/DA re: status of this submittal.
AZT/DA
High
2.4.5 Generator Submittal:
12/24 GP: Submittal was returned, but design is incomplete. Will
resubmit for final design (to include site lighting) after 12/31
deadline for electrical updates.
12/31 Not reviewed.
01/07 DA to confirm if site lighting needs to be on the generator.
MC
AZT/DA
High
High
2.4.6 Electrical Outlets on exterior walls:
12/24 PL: Can we run exposed from side walls? FB: Yes.
12/31 PL: SO was to review outlet locations on exterior walls.
01/07 SO reviewed mock-up during site walk-thru. All mockups
approved. Discussion of Kitchen Exhaust Fans, Closet Lights, etc.
was held. GP will document.
MC/GP
High
2.4.7 Supply & return water source loop:
01/07 PL: Updated on 12/31 MP plans to show looped. CLOSED.
2.4.8 Updated Mechanical Schedules:
12/31 PC: Issued mark-up showing changes to schedules. Final
version will be in updated dwgs.
01/07 PC: Updated schedules are on the 12/31 drawings. CLOSED.
AZT/PC
High
2.4.9 Dates on PSK’s:
01/07 Issued with dates. CLOSED.
2.4.10 Circuits for Heat Pumps & Condensate Pumps:
01/07 Electrician needs to know if heat pumps & condensate
pumps need separate circuits. Electrician recommends adding a
circuit, but will cost more. PC to clarify what is required.
AZT/PC
High
2.5 ARCHITECTURAL TOPICS:
2.5.1 Architectural Submittals & RFI’s:
01/07 RFI’s 35 & 39 need architectural answers. Submittals are as
caught up as they can be – lighting & windows need SHPO
approval.
PBBA
Highest
2.5.2 Existing Connections between B & D and D & E:
01/07 Dwgs issued. Structural needs to review.
2.5.3 Below grade waterproofing at A, B, C, D, F:
01/07 PBBA needs to revise details for Bldg C & coordinate
w/BSC for drain.
PBBA
Highest
2.5.4 Mason’s mortar samples:
12/31 SO: Reviewed what needs to be submitted to SHPO w/JS
yesterday - new item includes smokestack. Reviewed all mortar
samples w/Mason today. Mason will continue to prep samples &
will send some out for specialized color matching. SO will prep
list of mortar samples to be submitted to SHPO so we can track
progress.
PBBA/SO
High
#16-063 Oxoboxo Lofts, Uncasville, CT
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01/07 PL: Mason is expecting mortar samples back by Friday.
2.5.5 Existing windows in M and F:
12/31 SO: All existing windows have been measured & drawn.
Topic moved to SHPO. CLOSED.
2.5.6 Gutters:
01/07 Owner has reviewed. Owner requested PBBA to compare
existing gutter locations to proposed – should keep gutters
where gutters previously existed.
PBBA
High
2.5.7 Updates to all drawings to reflect design changes:
01/07 RCP’s next. Drawing list sheets to be updated weekly.
PBBA
High
2.5.8 Meeting w/Postmaster:
01/07 FB: Should have this meeting soon – phone company was
asking if units will have addresses.
2.4.4 Smoke detectors in Corridors:
12/31 SO to send inquiry (RFI-38)& answer to BO & FM.
PBBA
High
2.5.5 Ceiling Paint Color:
01/07 EK: Review ceiling colors w/EF – currently all ceilings are
white.
PBBA/SO
High
2.5.6 Interior Masonry Repairs:
01/07 SO provided direction on interior masonry repairs during
walk-thru. GP to document & distribute.
MC/GP
High
2.5.7 Meeting on Security:
01/07 Electrician requested that coordination meeting be
scheduled sooner than was done at CC. GP: Security submittal
was issued yesterday.
DP
High
2.5.8 Flood Vent Color:
01/07 Discussion re: flood vent manufacturers. SmartVent has a
monopoly on the business right now, so decision made to stay
with SmartVent even though price is very high. PBBA to provide
custom color for vents to MC.
PBBA
High
2.6 SHPO APPROVALS
2.6.1 NPS Approval of Roofing Details:
12/24 SO: Will measure roof metal edge today, then revise
details & review w/JS at Monday’s mtg.
12/31 SO: Measurement of roof edge showed max 1” gain at
rakes only. Reviewed how to proceed w/JS yesterday – we will
show a continuous taper of the insulation from the edge of the
roof to the ridge.
01/07 Not reviewed.
2.6.2 Typical details to represent SHPO conditions:
12/31 SO: Both ASK’s were reviewed w/JS yesterday. Window
clearance is fine to send, but MEP obstruction needs further
info/review. Will review in the field w/MC today for Bldg J &
revise sketch. Lively discussion held about options for where the
MEP would go if it can’t go in the corridors. SO to check if any
MEP’s can go through units without needing add’l fire protection.
01/07 SO & GP reviewed details of how MEP will run through all
corridors in Bldgs G, H, J, K & M with sub’s during walk-thru. GP
to document discussion. Sub’s to prep drawings showing their
locations. SO: Sketch revision is the same. Need to also look at
Bldg B corridors which will likely be problematic.
MC/GP
PBBA
High
High
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #22
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2.6.3 Existing wood flooring in Bldgs A & B:
12/31 SO: Reviewed w/JS yesterday. We will submit to not reuse
existing floors since they are so out of level. We will include
locations of floor patches on the drawings so this can be a
backup if needed. PBA to send all info to JS by Jan 6; JS to submit
to SHPO by Jan 10.
01/07 SO: Sent documentation to JS yesterday. On target to
submit to SHPO by end of the week.
2.6.4 Windows:
12/31 SO: Reviewed w/JS, who indicated that Bldgs A, B, C, D
should have 6/6 DH’s (except for clerestory windows at Bldg B,
4th floor) and that Bldg E should have 2/2 DH’s. Bldg F should
have matching 12/12 DH’s & clerestory windows per dwgs of
existing windows. We should pursue aluminum clad wood
windows in all of these bldgs. Windows for Bldgs G, H, J, K, L, M
should proceed in metal with the request to make the lower
portion operable as the reason to use metal.
01/07 Conf call with S&L (window sub) held yesterday. S&L to
follow up w/SO.
2.6.5 Signage:
12/31 SO: Reviewed signage w/JS yesterday. EK selected an
industrial look for the signage (white background, black letters,
sans serif font) and confirmed w/signage supplier that a tin look
can be achieved. EK indicated to send the site sign to EF for
review. FM requested signage that identifies each building – EK &
JS agreed that the temporary signage that MC did is fine as a
model for the permanent solution.
01/07 Not reviewed.
2.7 CONSTRUCTION TOPICS:
2.7.1 Transformers/Eversource Coordination/Electric Meter location:
12/10 GP: Eversource returned Electrician’s call at the end of
last week & indicated that they are just starting to look at our
project.
12/17, 12/24 Not reviewed.
12/31 GP: Eversource is on vacation – no update.
01/07 Not reviewed.
2.7.2 Telephone/Cable lines:
12/31 EK: Using both services – Atlantic Broadband and Frontier.
Will keep trying to connect with Frontier. FB will follow up
w/Atlantic Broadband. GP: We should have meeting with
Electrician on site soon.
01/07 FB met w/Frontier Rep on site this morning.
DP/FB
High
2.7.3 Mechanical Work on Hold Until BO reviews Addendum 8:
12/31 SO: Spoke w/Dave Jensen today about Mech. His only
issue is where the exhaust for the boilers in Bldg B will exit – it
has to be 10 feet away from any operable opening. Will look at
relocating it to the east side of the building. GP: Have they issued
permit to the subs? PL, follow up w/Jason. PL: Will do.
01/07 Not reviewed.
MC/PL
High
2.7.4 Material Testing:
#16-063 Oxoboxo Lofts, Uncasville, CT
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12/31 PL: Inspector from Materials Testing was on site & was not
happy that we don’t have drawings documenting all conditions
that exist in the field. Report reflects this. FB: Report from
Materials Testing sent to DM for review. Do not send to BO until
DM reviews & comments.
01/07 DM: General review – nothing jumped out. Will review
item by item & issue a report.
ME/DM
High
2.7.5 Division #’s on Submittal Cover Pages:
01/07 GP to provide CSI division #’s on the submittal cover pages
moving forward.
MC/GP
High
2.7.7 Updated set of drawings:
01/07 PBBA to update set of drawings weekly, with a refreshed
set on Monday mornings, including drawing list sheets.
PBBA
High
3.0 CHANGE ORDERS
3.1 Status:
01/07 New set of re-organized change orders signed.
4.0 REQUISITIONS
4.1 Status:
01/07 Not reviewed.
Job site meetings will be held weekly on Thursdays at 10:00 am, starting Jan. 16. Next up is a job site
meeting at 10:00 am on January 16, 2020.
Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC
These minutes are meant to convey & record the general content of the meeting, but do not represent a
verbatim recording. Please promptly respond to the Architect with any comments or questions.