HomeMy WebLinkAbout2019-12-31 Oxoboxo Mtg Min 21#16-063
Oxoboxo Lofts, Uncasville , CT
MEETING MINUTES #21
PROJECT: Oxoboxo Lofts
42 Pink Row
Uncasville, CT
DATE: December 31, 2019
TIME: 10:00 a.m.
LOCATION: Job Site/Conf Call
Present:
Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net
Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net
Gifford Perry (GP) MC Gifford@MaggioreCos.com
Peter Lentine (PL) MC Peter@MaggioreCos.com
Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com
Frank Vacca (FV) BSC FVacca@BSCGroup.com
Pat Callahan (PC) AZT PCallahan@aztecheng.com
Minutes to:
Paul Maggiore
(PM)
MC Paul@MaggioreCos.com
Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com
Karl Walsh DP KWalsh@DakotaPartners.net
Marc Daigle DP MDaigle@DakotaPartners.net
Roberto Arista (RA) DP RArista@DakotaPartners.net
Evan Fink (EF) DP EFink@DakotaPartners.net
Matt Abraham (MA) DP MAbraham@DakotaPartners.net
Alycia Quintiliani DP aquintiliani@dakotapartners.net
Bill Rundlett DP Brundlett@dakotapartners.net
Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com
Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com
Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com
Sam Kirby SK) PBBA SKirby@pbbarchitect.com
Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com
Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com
James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com
CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown
Lofts Construction: Start Date: August 1, 2019 End Date: December 18, 2020
Responsible
Party
Priority
Level
1.0 CONSTRUCTION SCHEDULE & PROGRESS
1.1 CONSTRUCTION SCHEDULE:
1.1.1 Status:
12/24 Plumbing design, Bldg B floor, Bldg F structure, typical
waterproofing detail issued. Field reports are being issued by DM as
needed – next one will answer RFI 16 for existing site walls. All
remaining overdue RFI’s & Submittals are almost caught up with
exception of ones involving SHPO issues. Atypical waterproofing detail
at Bldg C will be issued ASAP. Bldg F HVAC design will be issued by
12/31. All SHPO issues will be reviewed on site w/JS on Monday 12/30.
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Meeting Minutes #21
12/31/2019
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12/31 Not reviewed.
1.2 CONSTRUCTION PROGRESS:
1.2.1 Status:
12/17, 12/24, 12/31 Not reviewed.
2.0 CONSTRUCTION TOPICS
2.1 SITE/CIVIL TOPICS:
2.1.1 Site/Civil Submittals & RFI’s:
12/31 FV: Misc metals returned with revise/resubmit to get cost
down. Light fixture submittal is in review, waiting for photometric
calc’s.
BSC/FV
High
2.1.2 Encroachment Permit for Guardrail on Route 32:
12/24 FV: Mayor agreed w/shifting driveway over, as long as
largest fire apparatus can access the site. Drawing in process –
should be CSK-05 issued in the near future. Mayor also wants BSC
to reach out to transit authority to make sure there is not an issue
accessing the site.
12/31 FV: Moving forward on meetings w/transit authority..
BSC/FV
Medium
2.1.3 Coordination w/AZT:
12/31 FV: Utility plan for gas line will be shown on CSK-04. I need
to get sanitary inverts today in order to submit CSK-04. Will
benchmark the top of arch under Bldg K today. 100 year
elevation is the floodway – sanitary needs to be above the 100
year. Will wait to see final location on the ejector pits & will
locate them on site plan.
AZT & FV
High
2.1.4 Site Lighting:
12/31 FV: All site lighting locations complete & sent to Sylvia at
Apex to get new photometric plan. Handrail lighting changed to
wall packs, solar poles changed to elec power poles. Bollards near
Bldg M have been changed to wall packs. Sylvia on vacation until
Thursday – will contact her on Thursday. Will submit CSK-03 as
soon as she signs off on adequacy of wall packs.
BSC/FV
High
2.1.5 Bldg B Basement Floor Level:
12/31 FV: Working on revised drainage plan to pick up
gutters/leaders. Will issue after Bldg B Basement is confirmed. PL:
Will do that today.
MC/PL
High
2.1.6 Bldg M basement access:
12/17 Discussion of FMC approval of Basement of Bldg M – our
request to leave the basement open has not been approved – so
BSC will wait to detail new entrances into Bldg M Basement.
12/24, 12/31 On hold until FMC is resolved.
2.1.7 Bridge over Raceway:
12/31 DM indicated that a pre-fab bridge would be least
expensive option. FV following up on selection.
BSC/FV
Medium
2.1.8 Site Walls:
12/31 FV: Sent plan yesterday showing walls that DM had
identified as critical. Need direction from Owner on how much
further, if any, to go on site wall replacement. Walls at G that DM
identified would need to be coordinated with DEEP work if we
decide to do it.
DP/MC
Medium
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2.2 DEEP TOPICS: FMC, CONSENT ORDER, WORK AT
RIVER (BSC & YANTIC RIVER CONSULTANTS –
BRANDON HANDFIELD):
2.2.1 FMC Application to DEEP:
12/03, 12/10, 12/17 See consent order topic below.
12/24 FV: Trying to set up meeting in January to keep FMC going.
12/31 FV: No word on a meeting with DEEP yet.
2.2.2 Consent Order:
12/24 EK: Consultants are preparing reports on work that was
done last week to remove fill in the river & Attorney is contacting
DEEP for direction.
12/31 EK: Still wrapping up paperwork for work at waterway. Will
ask for meeting after that is wrapped up.
2.2.3 Helical Pile Installation:
11/26 FV: How much work remains? GP: 2 days for helical piles, 1
or 2 weeks for grout bags. Helical pile contractor has asked when
they can come back. Do we know? FV: We do not know.
12/03, 12/10, 12/17, 12/24, 12/31 Not reviewed.
2.2.4 Grout Bag Submittal:
12/03 SO: Reviewed BH’s comments w/GP & Susan Weglein. GP:
We will resubmit the submittal.
12/10, 12/17, 12/24, 12/31 Not reviewed.
MC/GP
Medium
2.3 ENVIRONMENTAL REMEDIATION TOPICS (DOWN
TO EARTH – TIM CARR):
2.3.1 Environmental Submittals & RFI’s:
12/24, 12/31 Not reviewed.
2.3.2 RAP Application to DEEP:
12/10 TC: Testing of buildings is almost complete. Data package
available but no formal submittal to the state. Will submit mid-
January. 1 sample in Bldg D has to be re-taken, scheduled for
tomorrow.
12/17 TC: Sample in Bldg D taken last week. Might need to do
indoor air sampling in Bldgs H & J based on conversation w/DEEP
yesterday. Talked to DEEP yesterday – meeting to be scheduled in
January about the RAP & the path forward.
12/24, 12/31 Not reviewed.
2.3.3 Injection System: (related topic below: equipment in Bldg M
Basement)
11/05 TC: Still on hold. Winter will dictate the work – have to
pump 40k gallons of water into the ground. (Extended discussion
of where the water might come from) RA: Work on hold until
Dakota owns the property. TC: Process & results of injection
takes about 1 year.
11/12, 11/19, 11/26, 12/03 Not reviewed.
12/10, 12/17 TC: Still on hold.
12/24, 12/31 Not reviewed.
2.3.4 Abandoned Brownfield Application to DEEP:
10/25 TC: Working on DEEP sign-off, then DECD has to sign off.
Need approval before closing since we can’t get into that program
after purchase. FB: Anything we need to do? TC: Nothing for
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construction – this is more legal. Had a call yesterday w/RA &
Attorney so process is moving forward.
11/01, 11/05, 11/12, 11/19, 11/26, 12/03,12/10 Not reviewed.
12/10, 12/17 TC: Status uncertain.
12/24, 12/31 Not reviewed.
2.3.5 SVE Equipment:
12/10 TC: Installed 4 soil vapor extraction wells last week. The
new SVE equipment (soil vapor extraction pump & controls) will
be brought in on a 4’x4’x6’ skid rig. Proposed to go in the
southeast corner of F. SK: That is where we show it. Be aware
that there is a raised floor in that area. TC: Ok.
12/17 TC: Will submit description of sound-proofing needed. SO:
We don’t need sound-proofing inside Bldg F – it is all mechanical
space now.
12/24, 12/31 Not reviewed.
2.3.6 Remediation in Courtyard:
12/10 TC: Removed 30 tons of soil from courtyard, took 15
samples, 1 exceeded. Tentatively scheduled to return tomorrow
pending weather.
12/17 TC: Did not excavate because it is in the floodway. Stockpile
is outside the floodway, working on permits for disposal.
12/24, 12/31 Not reviewed
DTE/TC
Medium
2.3.7 Equipment in M Basement:
12/24, 12/31 Not reviewed.
2.3.8 Contaminated soils under removed oil tank:
12/10 TC: Contaminated still removal tentatively scheduled for
tomorrow. FB: Scope? TC: We will excavate to 2 foot depth but
depth of actual contamination is somewhat unknown. Will test
soil that remains.
12/17 TC: Excavated area last week.
12/24, 12/31 Not reviewed.
DTE/TC
Medium
2.3.9 Haz-Mat Removal Reports:
12/10 TC: Need copies of all hazardous material removal reports
- Bill of ladens – for haz mat work done inside the buildings. GP:
Ok, will send.
12/17 GP: Underway - asked the subs for these.
12/24, 12/31 Not reviewed.
MC/GP
Medium
2.3 STRUCTURAL TOPICS:
2.3.1 Structural Submittals & RFI’s:
12/31 RFI 32 remains outstanding.
ME
Highest
2.3.2 Bridge over raceway behind Bldg B:
12/24 DM indicated that a prefab bridge would be least
expensive option.
12/31 Topic moved to Site/Civil. CLOSED.
2.3.3 Bldg C Revisions to Structural Dwgs:
12/24: SO: PBA will send updated Revit model to ME next week
so ME can update structural drawings.
12/31 SO: PBA sent updated Revit model to ME .
ME
High
2.3.4 Hatchway in floor 4 of Bldg B, North Tower:
12/24 DM: Will handle structural support of opening w/sleepers.
12/31 Not reviewed.
ME
High
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2.3.5 MEP running in J & H corridors at brick arches:
12/24 PL: Arches are too low to run MEP below them – need to
cut hole in brick wall above. DM: Can be covered with lintel
schedule previously issued. Needs to be minimum of 16” above
arch.
12/31 Direction given to MC by DM. CLOSED.
2.3.6 New Issues from 12/24 Site Meeting:
12/31 DM waiting on feedback from MC before he can move
forward. PL sent photos to DM but not sure they are enough.
ME/MC
High
2.3.7 Bldg B South Stair:
12/31 BO commented that wall supporting roof (inset wall at
Level 4) needs support inside the south stair tower. DM to issue
sketch.
ME/DM
High
2.3.8 Special Inspections:
12/31 Materials Testing issued 1st report, which needs to be
reviewed by DM before going to BO. (See also topic below under
Construction Topics)
ME/DM
High
2.4 MEP TOPICS:
2.4.1 MEP Submittals & RFI’s:
12/31 PC: RFI 30 & 33, Submittal for panel boards/load centers
will be issued today. Remaining submittals will be issued by the
due date.
AZT
Highest
2.4.2 Ejector Pit Redesign/Elimination:
12/24 Ejector pit shown on new plumbing dwgs. Location
reviewed & communicated to FV. Alarm panel for pump will be
in the Elec Rm of Bldg H. No vault needed – buried in pit on
crushed stone. FV needs invert for pipe exiting the building. Jason
of DEF provided to PC.
12/31 PC: Jason has been sending #’s from the field today.
Coordination w/BSC ongoing.
AZT
High
2.4.3 Egress from Electrical Rooms:
12/31 PC: Submittal for revised Bldg D layout is due 1/6.
AZT/DA
High
2.4.4 Smoke detectors in Corridors:
12/24 Smoke detectors are shown in some corridors – BO
questioned if they are required. GP: sent email to DA yesterday
with this question.
12/31 Not reviewed.
AZT/DA
High
2.4.5 Generator Submittal:
12/24 GP: Submittal was returned, but design is incomplete. Will
resubmit for final design (to include site lighting) after 12/31
deadline for electrical updates.
12/31 Not reviewed.
MC
High
2.4.6 Electrical Outlets on exterior walls:
12/24 PL: Can we run exposed from side walls? FB: Yes.
12/31 PL: SO was to review outlet locations on exterior walls.
PBA/SO
High
2.4.7 Supply & return water source loop:
12/24 Jason: Currently shown as dead ending – please review if
they should be looped. PL: Ok.
12/31 Not reviewed.
AZT/PC
High
2.4.8 Updated Mechanical Schedules:
AZT/PC
High
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12/31 PC: Issued mark-up showing changes to schedules. Final
version will be in updated dwgs.
2.4.9 Dates on PSK’s:
12/24 GP: Please add issuance dates to the PSK’s. PC: Will do.
12/31 PC: Dates were added, will issue.
AZT/PC
High
2.5 ARCHITECTURAL TOPICS:
2.5.1 Architectural Submittals & RFI’s:
12/31 SO: RFI 10: All existing windows have been measured &
drawn. RFI 19: FM indicated no sprinklers req’d in Bldg L if use is
light-duty storage. PBA to issue sketch showing this. Misc metal
submittal returned. Lighting fixtures & window shops will remain
outstanding due to SHPO/NPS review, but progress is being made
on these.
PBA
Highest
2.5.2 Updated package of drawings for permit:
12/31 SO: Mtg w/BO went well. See Mtg Min of this mtg for
complete details. CLOSED.
2.5.3 Existing Connections between B & D and D & E:
12/24 SO: Dwgs will be issued next week.
12/31 SO: Same.
PBA
Medium
2.5.4 Below grade waterproofing at A, B, C, D, F:
12/31 SO: Bldg C detail issued but will be revised per feedback
from MC. GP: Waterproofing at Bldg A, B, D, F? SO: Have not
talked about Bldg A until today – will take a look at it. Bldgs B & F
– discussion previously held & decision was made to not
waterproof here since walls that receive moisture will remain
exposed for future examination, and these areas are mechanical
areas, not residential areas. Bldg D would receive the typical
waterproofing detail, unless excavation reveals unique
circumstances. Test pits have not yet been done for Bldg D.
PBA
Highest
2.5.5 Mason’s mortar samples:
12/31 SO: Reviewed what needs to be submitted to SHPO w/JS
yesterday - new item includes smokestack. Reviewed all mortar
samples w/Mason today. Mason will continue to prep samples &
will send some out for specialized color matching. SO will prep
list of mortar samples to be submitted to SHPO so we can track
progress.
PBA/SO
High
2.5.6 Existing windows in M and F:
12/31 SO: All existing windows have been measured & drawn.
Topic moved to SHPO. CLOSED.
2.5.7 Gutters:
12/31 SO: Reviewed all gutter locations & sent sketch out for
review that shows where gutters could be eliminated, and where
leaders should be tied into underground drainage. Owner needs
to review & comment. BSC is proceeding w/including all leaders
in underground drainage. There should be credits for eliminated
gutters but leaders going to underground drainage might be an
add – architectural dwgs noted them connecting to underground
drainage but drainage plan did not show them.
2.5.8 Crawl space below Bldg G, H, J:
12/24 PL: BO asked for wider passage – will modify 1 row of
studs to accommodate. SO: Will also issue ASK showing 30”x36”
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insulated access hatches, with lock on the panel in the corridor.
GP: Provide spec also. SO: Will do.
12/31 SO: ASK & spec for access hatches issued. Does MC need
any dwgs on wider passage? PL/GP: No. CLOSED.
2.5.9 Updates to all drawings to reflect design changes:
12/24 SO: We are reviewing & updating all drawings to reflect
design changes. RCP’s will be updated after revised electric dwgs
are issued. Dwg list sheets will be issued ASAP – review revealed
some corrections needed. Dimensions in corridors of Bldgs A, B &
K will be checked & corrected as needed.
12/31 SO: Corrected dwg list sheets were issued. Other items
underway.
2.5.10 Meeting w/Postmaster:
12/24 SO: Postponing this meeting until other items are caught
up.
12/31 SO: Same.
2.6 SHPO APPROVALS
2.6.1 NPS Approval of Roofing Details:
12/24 SO: Will measure roof metal edge today, then revise
details & review w/JS at Monday’s mtg.
12/31 SO: Measurement of roof edge showed max 1” gain at
rakes only. Reviewed how to proceed w/JS yesterday – we will
show a continuous taper of the insulation from the edge of the
roof to the ridge.
2.6.2 Typical details to represent SHPO conditions:
12/31 SO: Both ASK’s were reviewed w/JS yesterday. Window
clearance is fine to send, but MEP obstruction needs further
info/review. Will review in the field w/MC today for Bldg J &
revise sketch. Lively discussion held about options for where the
MEP would go if it can’t go in the corridors. SO to check if any
MEP’s can go through units without needing add’l fire protection.
2.6.3 Existing wood flooring in Bldgs A & B:
12/31 SO: Reviewed w/JS yesterday. We will submit to not reuse
existing floors since they are so out of level. We will include
locations of floor patches on the drawings so this can be a
backup if needed. PBA to send all info to JS by Jan 6; JS to submit
to SHPO by Jan 10.
2.6.4 Windows:
12/31 SO: Reviewed w/JS, who indicated that Bldgs A, B, C, D
should have 6/6 DH’s (except for clerestory windows at Bldg B,
4th floor) and that Bldg E should have 2/2 DH’s. Bldg F should
have matching 12/12 DH’s & clerestory windows per dwgs of
existing windows. We should pursue aluminum clad wood
windows in all of these bldgs. Windows for Bldgs G, H, J, K, L, M
should proceed in metal with the request to make the lower
portion operable as the reason to use metal.
2.6.5 Signage:
12/31 SO: Reviewed signage w/JS yesterday. EK selected an
industrial look for the signage (white background, black letters,
sans serif font) and confirmed w/signage supplier that a tin look
can be achieved. EK indicated to send the site sign to EF for
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review. FM requested signage that identifies each building – EK &
JS agreed that the temporary signage that MC did is fine as a
model for the permanent solution.
2.7 CONSTRUCTION TOPICS:
2.7.1 Pricing for raising floors in Bldgs G, H & J above 500 year flood:
12/17 SO: Reviewed w/BO after mtg who referred the sprinkler
issue to the FM. SO to meet w/FM to resolve.
12/24 SO: Mtg w/FM today.
12/31 SO: FM agreed that no sprinklers under floors in G, H & J
are required. CLOSED.
2.7.2 Transformers/Eversource Coordination/Electric Meter location:
12/10 GP: Eversource returned Electrician’s call at the end of
last week & indicated that they are just starting to look at our
project.
12/17, 12/24 Not reviewed.
12/31 GP: Eversource is on vacation – no update.
2.7.3 Telephone/Cable lines:
12/31 EK: Using both services – Atlantic Broadband and Frontier.
Will keep trying to connect with Frontier. FB will follow up
w/Atlantic Broadband. GP: We should have meeting with
Electrician on site soon.
DP/FB
High
2.7.4 Mechanical Work on Hold Until BO reviews Addendum 8:
12/31 SO: Spoke w/Dave Jensen today about Mech. His only
issue is where the exhaust for the boilers in Bldg B will exit – it
has to be 10 feet away from any operable opening. Will look at
relocating it to the east side of the building. GP: Have they issued
permit to the subs? PL, follow up w/Jason. PL: Will do.
MC/PL
High
2.7.5 Material Testing:
12/31 PL: Inspector from Materials Testing was on site & was not
happy that we don’t have drawings documenting all conditions
that exist in the field. Report reflects this. FB: Report from
Materials Testing sent to DM for review. Do not send to BO until
DM reviews & comments.
ME/DM
High
3.0 CHANGE ORDERS
3.1 Status:
12/31 GP: Will be issuing several change estimates in the next few
days.
4.0 REQUISITIONS
4.1 Status:
12/24, 12/31 Not reviewed.
Alternating job site meetings/conference calls will be held weekly. Next up is a conference call at 10:00
am on January 7, 2020.
Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC
These minutes are meant to convey & record the general content of the meeting, but do not represent a
verbatim recording. Please promptly respond to the Architect with any comments or questions.