HomeMy WebLinkAbout2019-12-23 Oxoboxo Mtg Min 20#16-063
Oxoboxo Lofts, Uncasville , CT
MEETING MINUTES #20
PROJECT: Oxoboxo Lofts
42 Pink Row
Uncasville, CT
DATE: December 24, 2019
TIME: 8:30 a.m.
LOCATION: Job Site/Conf Call
Present:
Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net
Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net
Gifford Perry (GP) MC Gifford@MaggioreCos.com
Peter Lentine (PL) MC Peter@MaggioreCos.com
Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com
Frank Vacca (FV) BSC FVacca@BSCGroup.com
Pat Callahan (PC) AZT PCallahan@aztecheng.com
Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com
Minutes to:
Paul Maggiore
(PM)
MC Paul@MaggioreCos.com
Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com
Karl Walsh DP KWalsh@DakotaPartners.net
Marc Daigle DP MDaigle@DakotaPartners.net
Roberto Arista (RA) DP RArista@DakotaPartners.net
Evan Fink (EF) DP EFink@DakotaPartners.net
Matt Abraham (MA) DP MAbraham@DakotaPartners.net
Alycia Quintiliani DP aquintiliani@dakotapartners.net
Bill Rundlett DP Brundlett@dakotapartners.net
Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com
Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com
Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com
Sam Kirby (SK) PBBA SKirby@pbbarchitect.com
Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com
James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com
CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown
Lofts Construction: Start Date: August 1, 2019 End Date: December 18, 2020
Responsible
Party
Priority
Level
1.0 CONSTRUCTION SCHEDULE & PROGRESS
1.1 CONSTRUCTION SCHEDULE:
1.1.1 Status:
12/24 Plumbing design, Bldg B floor, Bldg F structure, typical
waterproofing detail issued. Field reports are being issued by DM as
needed – next one will answer RFI 16 for existing site walls. All
remaining overdue RFI’s & Submittals are almost caught up with
exception of ones involving SHPO issues. Atypical waterproofing detail
at Bldg C will be issued ASAP. Bldg F HVAC design will be issued by
12/31. All SHPO issues will be reviewed on site w/JS on Monday 12/30.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #20
12/24/2019
Page 2 of 8
1.2 CONSTRUCTION PROGRESS:
1.2.1 Status:
12/17, 12/24 Not reviewed.
2.0 CONSTRUCTION TOPICS
2.1 SITE/CIVIL TOPICS:
2.1.1 Site/Civil Submittals & RFI’s:
12/24 FV: CSK-02 issued, which finishes answer to RFI-27. Will
issue lighting submittal by end of day Thursday. Will try to issue
misc metal today.
BSC/FV
High
2.1.2 Encroachment Permit for Guardrail on Route 32:
12/24 FV: Mayor agreed w/shifting driveway over, as long as
largest fire apparatus can access the site. Drawing in process –
should be CSK-05 issued in the near future. Mayor also wants BSC
to reach out to transit authority to make sure there is not an issue
accessing the site.
BSC/FV
Medium
2.1.3 Coordination w/AZT:
12/24 Coordination ongoing. SO sent revised plumbing dwgs to
FV today which show gas lines & ejector pumps. For gravity
sewer line, FV to benchmark the top of arch under Bldg K.
AZT & FV
High
2.1.4 Concrete site walls:
12/24 FV: CSK-02 issued. CLOSED.
2.1.5 Site Lighting:
12/24 FV: In process of finishing modification of site lighting plan
– will send to Sylvia who will run photometrics. Will also show
schematic of connecting site lighting to panel in electrical room.
Asked for pricing on industrial type fixtures for wall sconces – hope
to have Thursday or Friday.
BSC/FV
High
2.1.6 Bldg B Basement Floor Level:
12/17 MC to verify floor level. Pending results, BSC to add area
drain at exterior door.
12/24 PL: Will check floor level.
MC/PL
High
2.1.7 Bldg M basement access:
12/17 Discussion of FMC approval of Basement of Bldg M – our
request to leave the basement open has not been approved – so
BSC will wait to detail new entrances into Bldg M Basement.
12/24 On hold until FMC is resolved.
2.2 DEEP TOPICS: FMC, CONSENT ORDER, WORK AT
RIVER (BSC & YANTIC RIVER CONSULTANTS –
BRANDON HANDFIELD):
2.2.1 FMC Application to DEEP:
12/03, 12/10, 12/17 See consent order topic below.
12/24 FV: Trying to set up meeting in January to keep FMC going.
2.2.2 Consent Order:
12/24 EK: Consultants are preparing reports on work that was
done last week to remove fill in the river & Attorney is contacting
DEEP for direction.
2.2.3 Helical Pile Installation:
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #20
12/24/2019
Page 3 of 8
11/26 FV: How much work remains? GP: 2 days for helical piles, 1
or 2 weeks for grout bags. Helical pile contractor has asked when
they can come back. Do we know? FV: We do not know.
12/03, 12/10, 12/17, 12/24 Not reviewed.
2.2.4 Grout Bag Submittal:
12/03 SO: Reviewed BH’s comments w/GP & Susan Weglein. GP:
We will resubmit the submittal.
12/10, 12/17, 12/24 Not reviewed.
MC/GP
Medium
2.3 ENVIRONMENTAL REMEDIATION TOPICS (DOWN
TO EARTH – TIM CARR):
2.3.1 Environmental Submittals & RFI’s:
12/24 Not reviewed.
2.3.2 RAP Application to DEEP:
12/10 TC: Testing of buildings is almost complete. Data package
available but no formal submittal to the state. Will submit mid-
January. 1 sample in Bldg D has to be re-taken, scheduled for
tomorrow.
12/17 TC: Sample in Bldg D taken last week. Might need to do
indoor air sampling in Bldgs H & J based on conversation w/DEEP
yesterday. Talked to DEEP yesterday – meeting to be scheduled in
January about the RAP & the path forward.
12/24 Not reviewed.
2.3.3 Injection System: (related topic below: equipment in Bldg M
Basement)
11/05 TC: Still on hold. Winter will dictate the work – have to
pump 40k gallons of water into the ground. (Extended discussion
of where the water might come from) RA: Work on hold until
Dakota owns the property. TC: Process & results of injection
takes about 1 year.
11/12, 11/19, 11/26, 12/03 Not reviewed.
12/10, 12/17 TC: Still on hold.
12/24 Not reviewed.
2.3.4 Abandoned Brownfield Application to DEEP:
10/25 TC: Working on DEEP sign-off, then DECD has to sign off.
Need approval before closing since we can’t get into that program
after purchase. FB: Anything we need to do? TC: Nothing for
construction – this is more legal. Had a call yesterday w/RA &
Attorney so process is moving forward.
11/01, 11/05, 11/12, 11/19, 11/26, 12/03,12/10 Not reviewed.
12/10, 12/17 TC: Status uncertain.
12/24 Not reviewed.
2.3.5 SVE Equipment:
12/10 TC: Installed 4 soil vapor extraction wells last week. The
new SVE equipment (soil vapor extraction pump & controls) will
be brought in on a 4’x4’x6’ skid rig. Proposed to go in the
southeast corner of F. SK: That is where we show it. Be aware
that there is a raised floor in that area. TC: Ok.
12/17 TC: Will submit description of sound-proofing needed. SO:
We don’t need sound-proofing inside Bldg F – it is all mechanical
space now.
12/24 Not reviewed.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #20
12/24/2019
Page 4 of 8
2.3.6 Remediation in Courtyard:
12/10 TC: Removed 30 tons of soil from courtyard, took 15
samples, 1 exceeded. Tentatively scheduled to return tomorrow
pending weather.
12/17 TC: Did not excavate because it is in the floodway. Stockpile
is outside the floodway, working on permits for disposal.
12/24 Not reviewed
2.3.7 Equipment in M Basement:
12/24 Not reviewed.
2.3.8 Contaminated soils under removed oil tank:
12/10 TC: Contaminated still removal tentatively scheduled for
tomorrow. FB: Scope? TC: We will excavate to 2 foot depth but
depth of actual contamination is somewhat unknown. Will test
soil that remains.
12/17 TC: Excavated area last week.
12/24 Not reviewed.
2.3.9 Haz-Mat Removal Reports:
12/10 TC: Need copies of all hazardous material removal reports
- Bill of ladens – for haz mat work done inside the buildings. GP:
Ok, will send.
12/17 GP: Underway - asked the subs for these.
12/24 Not reviewed.
MC/GP
Medium
2.3 STRUCTURAL TOPICS:
2.3.1 Structural Submittals & RFI’s:
12/10 DM: Reviewing record set of cold-formed metal framing-
will complete tomorrow. RFI-25 answered. RFI-31 sketch for Bldg
D will be issued today. Need info from PBA to answer Bldg B
portion of RFI-31 – will issue sketch on Bldg B tomorrow.
12/17 DM: Still need answer from PBA for RFI 31.
12/24 DM: RFI-31 answered. RFI-32 will be answered today. Will
send misc metal submittal ASAP. RFI-16 on site walls – will issue
field report of site review.
2.3.2 Bldg B: Floors, Various column issues:
12/17 DM: Will issue all sketches Wednesday or Thursday
12/24 Issued. CLOSED.
2.3.3 SKS for support for water heater tanks in Bldg H:
12/17 DM: Issued. SO: Missed them, will find & forward to GP.
12/24 Issued. CLOSED.
2.3.4 Bldg B floor deflection:
12/17 DM: Need confirmation on construction method. Answer:
High point of floors will be top of sleepers. DM: Will issue sketch
this week.
12/24 DM: SKS issued. CLOSED.
2.3.5 Bridge over raceway behind Bldg B:
12/24 DM indicated that a prefab bridge would be least
expensive option.
2.3.6 Bldg C Revisions to Structural Dwgs:
12/24: SO: PBA will send updated Revit model to ME next week
so ME can update structural drawings.
2.3.7 Beam support at elevator shaft Bldg B:
12/24 BO requested more detail. DM: Issued sketches. CLOSED.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #20
12/24/2019
Page 5 of 8
2.3.8 Hatchway in floor 4 of Bldg B, North Tower:
12/24 DM: Will handle structural support of opening w/sleepers.
2.3.9 MEP running in J & H corridors at brick arches:
12/24 PL: Arches are too low to run MEP below them – need to
cut hole in brick wall above. DM: Can be covered with lintel
schedule previously issued. Needs to be minimum of 16” above
arch.
2.4 MEP TOPICS:
2.4.1 MEP Submittals & RFI’s:
12/24 PC: Light fixtures & media boxes returned. On schedule to
return RFI 30 & 33 & submittals for panel boards/load centers,
water source heat pumps, fire protection materials & products,
revised switch gear & Bldg D elec rm layout. GP: Question 1 on RFI
33 is open, but question 2 was answered by ASI-05.
AZT
Highest
2.4.2 Ejector Pit Redesign/Elimination:
12/24 Ejector pit shown on new plumbing dwgs. Location
reviewed & communicated to FV. Alarm panel for pump will be
in the Elec Rm of Bldg H. No vault needed – buried in pit on
crushed stone. FV needs invert for pipe exiting the building. Jason
of DEF provided to PC.
2.4.3 Egress from Electrical Rooms:
12/17 PC: DA reviewed, thinks some equipment needs to be
relocated to achieve required clearances. SO: Electrician indicated
this morning that he is re-working layout based on these
comments & will issue new submittal.
12/24 PC: Submittal received & will be reviewed.
AZT/DA
High
2.4.4 Smoke detectors in Corridors:
12/24 Smoke detectors are shown in some corridors – BO
questioned if they are required. GP: sent email to DA yesterday
with this question.
AZT/DA
High
2.4.5 Generator Submittal:
12/24 GP: Submittal was returned, but design is incomplete. Will
resubmit for final design (to include site lighting) after 12/31
deadline for electrical updates.
2.4.6 Electrical Outlets on exterior walls:
12/24 PL: Can we run exposed from side walls? FB: Yes.
2.4.7 Supply & return water source loop:
12/24 Jason: Currently shown as dead ending – please review if
they should be looped. PL: Ok.
2.4.8 Updated Mechanical Schedules:
12/24 PC: Will issue by 12/27.
2.4.9 Dates on PSK’s:
12/24 GP: Please add issuance dates to the PSK’s. PC: Will do.
2.5 ARCHITECTURAL TOPICS:
2.5.1 Architectural Submittals & RFI’s:
12/24 SO: RFI 10: will measure window on Bldg F today. RFI 19:
Will ask FM about sprinklers today. All other RFI’s have been
returned. Submittals: Misc Metals & lighting fixtures outstanding,
will return misc metals as soon as all reviews are collected. Light
fixtures have to be sent to SHPO after all reviews are in. Window
PBA
Highest
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #20
12/24/2019
Page 6 of 8
shop dwgs have been reviewed & in communication w/Graham
rep for options to better match existing windows.
2.5.2 Updated package of drawings for permit:
12/24 SO: Mtg w/BO after this mtg.
2.5.3 Flood Vents:
12/24 SO: Issued. CLOSED.
2.5.4 Existing Connections between B & D and D & E:
12/24 SO: Dwgs will be issued next week.
PBA
Medium
2.5.5 Insulation & Waterproofing where Bldg K crosses the stream:
12/24 SO: ASK issued. CLOSED.
2.5.6 Below grade waterproofing at A, B, C, D, F:
12/24 SO: Typical waterproofing detail issued. Bldg C detail to
follow next week.
PBA
Highest
2.5.7 Mason’s mortar samples:
12/10 Reviewed mason’s samples. Sample on M: color is good,
needs more washing to reveal more aggregate. Established 7
areas of brick color to submit to SHPO. Need to verify if there are
7 corresponding areas of mortar color (probably fewer). Mason
should prep samples for all mortar colors.
12/17 Not reviewed.
12/24 New samples reviewed on site. SO will review w/Historic
Consultant at Monday mtg.
2.5.8 Existing windows in M and F:
12/24 SO: Measured Bldg F transom windows on site today. –
will be drafted in the next 2 weeks. Details for windows in Bldg M
sent to Graham rep to see what they can match – waiting for
response.
PBA
High
2.5.9 Gutters:
11/19 SO: We show gutters on all buildings but they go to splash
blocks, not to underground drainage system. Could be cost
savings to eliminate them in areas, such as courtyard. We would
keep them where drainage is a problem, such as around Bldg C.
EK: Please review where elimination is possible.
11/26, 12/03, 12/10, 12/17, 12/24 SO: Same
PBA
Low
2.5.10 Bldg B “Attic” triangle:
12/24 SO: ASK issued. CLOSED.
2.5.11 Crawl space below Bldg G, H, J:
12/24 PL: BO asked for wider passage – will modify 1 row of
studs to accommodate. SO: Will also issue ASK showing 30”x36”
insulated access hatches, with lock on the panel in the corridor.
GP: Provide spec also. SO: Will do.
PBA
High
2.5.12 Updates to all drawings to reflect design changes:
12/24 SO: We are reviewing & updating all drawings to reflect
design changes. RCP’s will be updated after revised electric dwgs
are issued. Dwg list sheets will be issued ASAP – review revealed
some corrections needed. Dimensions in corridors of Bldgs A, B &
K will be checked & corrected as needed.
2.5.13 Meeting w/Postmaster:
12/24 SO: Postponing this meeting until other items are caught
up.
2.6 SHPO APPROVALS
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #20
12/24/2019
Page 7 of 8
2.6.1 NPS Approval of Roofing Details:
12/24 SO: Will measure roof metal edge today, then revise
details & review w/JS at Monday’s mtg.
2.6.2 Typical details to represent SHPO conditions:
12/24 SO: Window clearance ASK issued. Will issue MEP
obstruction of view of historic structural elements ASAP.
2.6.3 Existing wood flooring in Bldgs A & B:
12/24 GP: We have a sketch - can we proceed w/leveling floors
in Bldg B? EK: No, decision is pending Monday’s meeting w/JS.
2.6.4 Windows:
12/24 SO: Windows for Bldgs G, H, J, K, M pending Graham rep’s
review of options from Graham to better match existing window.
Windows for Bldgs A, B, C, D, E, F: received info from JS, will
review info before Monday & review best direction to proceed at
Monday’s mtg.
2.6.5 Signage:
12/24 SO: Reviewing signage dwgs for updates needed as a
result of design changes & FM requests. After updates are made,
will review signage w/ EF for “industrial look” requested by
SHPO.
2.7 CONSTRUCTION TOPICS:
2.7.1 Pricing for raising floors in Bldgs G, H & J above 500 year flood:
12/17 SO: Reviewed w/BO after mtg who referred the sprinkler
issue to the FM. SO to meet w/FM to resolve.
12/24 SO: Mtg w/FM today.
PBA/SO
Highest
2.7.2 Transformers/Eversource Coordination/Electric Meter location:
11/26 GP: Sent contact info to FB. Electrician has been calling
Eversource daily w/no response on receiving revised site layout.
12/03 GP: Same. FB: Have not called yet.
12/10 GP: Eversource returned Electrician’s call at the end of
last week & indicated that they are just starting to look at our
project.
12/17, 12/24 Not reviewed.
2.7.3 Telephone/Cable lines:
12/24 EK: Connected w/Atlantic Broadband. They will be calling
FB to set up a meeting. Have call into Frontier but have not
received return call. GP: Need to make sure the media box will be
acceptable to the providers.
DP/FB
High
2.7.4 Mechanical Work on Hold Until BO reviews Addendum 8:
12/10 GP: Mechanical can’t move forward until BO gives
approval. SO: I will check in w/BO today for new meeting date
which was to follow their review – our tentative meeting date
has passed.
12/24 Not reviewed.
3.0 CHANGE ORDERS
3.1 Status:
12/24 Change orders signed.
4.0 REQUISITIONS
4.1 Status:
12/24 Not reviewed.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #20
12/24/2019
Page 8 of 8
Alternating job site meetings/conference calls will be held weekly. Next up is a conference call at 10:00
am on December 31, 2019.
Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC
These minutes are meant to convey & record the general content of the meeting, but do not represent a
verbatim recording. Please promptly respond to the Architect with any comments or questions.