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HomeMy WebLinkAbout2019-12-17 Oxoboxo Mtg Min 19#16-063 Oxoboxo Lofts, Uncasville , CT MEETING MINUTES #19 PROJECT: Oxoboxo Lofts 42 Pink Row Uncasville, CT DATE: December 17, 2019 TIME: 10:00 a.m. LOCATION: Job Site Present: Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net Gifford Perry (GP) MC Gifford@MaggioreCos.com Peter Lentine (PL) MC Peter@MaggioreCos.com Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com Sam Kirby (SK) PBBA SKirby@pbbarchitect.com Frank Vacca (FV) BSC FVacca@BSCGroup.com Pat Callahan (PC) AZT PCallahan@aztecheng.com Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com Minutes to: Paul Maggiore (PM) MC Paul@MaggioreCos.com Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com Karl Walsh DP KWalsh@DakotaPartners.net Marc Daigle DP MDaigle@DakotaPartners.net Roberto Arista (RA) DP RArista@DakotaPartners.net Evan Fink (EF) DP EFink@DakotaPartners.net Matt Abraham (MA) DP MAbraham@DakotaPartners.net Alycia Quintiliani DP aquintiliani@dakotapartners.net Bill Rundlett DP Brundlett@dakotapartners.net Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown Lofts Construction: Start Date: August 1, 2019 End Date: November 1, 2020 Responsible Party Priority Level 1.0 CONSTRUCTION SCHEDULE & PROGRESS 1.1 CONSTRUCTION SCHEDULE: 1.1.1 Status: 10/25 GP: Still behind schedule. Helical pile installation starts 10/28, weather permitting. 11/01 GP: Same on schedule. Helical pile installation underway. 11/05, 11/12, 11/19, 11/26 Not reviewed. 12/03 GP: MC is at a standstill at several areas and cannot start work and the construction schedule is being severely delayed due to some of the following: Plumbing design AZT HIGHEST #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #19 12/17/2019 Page 2 of 8 Bldg B floor Bldg F structure & HVAC design SHPO RFI’s Shop drawings submittals Field reports 12/10 GP: Add waterproofing to the list above. 12/17 Reviewed status of items above w/all of the design team. ME PBA/ME/AZT PBA/JC/MC PBA/ME/AZT /BSC PBA/AZT ME PBA HIGHEST HIGHEST HIGHEST HIGHEST HIGHEST HIGHEST HIGHEST 1.2 CONSTRUCTION PROGRESS: 1.2.1 Status: 12/10 GP: Insulating M underway. Have permit sign off for M & K. Decking over those areas, starting walls soon after. J & G are decked over & walls have started. Some plumbing at J & G underway. Mason on site doing samples & washing. Starting A knee walls next week. On hold on F & B. 12/17 Not reviewed. 2.0 CONSTRUCTION TOPICS 2.1 SITE/CIVIL TOPICS: 2.1.1 Site/Civil Submittals & RFI’s: 12/10 FV: Have CSK-001 95% ready which will answer RFI’s 27 & 28. Pending coordination w/GP, SO & answer from FM on FD connection style (sent via email to FM yesterday). 12/17 FV: Will issue final CSK-01 by end of day to answer most of RFI’s 27 & 28. CSK-02 will follow by end of week to answer remaining portion. Submittals on site lighting & site misc metals will be returned by end of week. BSC/FV High 2.1.2 Encroachment Permit for Guardrail on Route 32: 12/10 FV: Have sketch to review w/Mayor (Traffic Authority) that pulls our driveway just outside the ConDOT’s jurisdiction by replacing the existing curb cut in its existing location. Mayor may want the driveway to be entrance only. Eliminating sidewalk connection to ConDOT jurisdiction (stopping it at the bus stop), not touching the guardrail that is under ConDOT’s jurisdiction, which will remove all of our work from ConDOT’s jurisdiction. Have to confirm exact location of right of way w/surveyor. We will not have to meet w/ConDOT if everything works out. 12/17 FV: Meeting w/Mayor today. BSC/FV Medium 2.1.3 Coordination w/AZT: 12/10 FV: Will issue CSK to show all gas lines that are going into & out of Bldg F. SO to send AZT dwgs to FV. 12/17 FV: Will continue to coordinate w/AZT. Will benchmark top of arch that crosses river at Bldg’s H/K to confirm location of sanitary line & possible need for bracing of line. Will check new sanitary & gas line locations that AZT will show & coordinate utility plan. Will show ejector pit needed for Bldg J. (See below under MEP) AZT & FV High 2.1.4 Concrete site walls: 11/26 GP: There are many different site walls – cheek walls, etc. We could be working on them if we had details. SK: Will send Addendum 8 drawings for all changes to FV for his review. FV: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #19 12/17/2019 Page 3 of 8 Landings, stairs & ramps for the raised floors were shown on our drawings but not detailed. 12/03 FV: Part of RFI 27, will review w/GP today. 12/10 FV: Have some further questions on site walls to review w/GP today. 12/17 FV: CSK-02 will provide details of landings, stairs & ramps & info on ready-rock wall behind generator. Will be issued by 12/20/19. BSC/FV High 2.1.5 Site Lighting: 12/17 Site lighting submittal reviewed at meeting. Site pole lighting to all be as shown on site lighting plan, not some Razar as in submittal. FV to coordinate w/lighting rep to provide wall sconces at all exterior doors – gooseneck industrial style discussed to meet SHPO review – EK wants pricing on this. CSK-03 will be updated site lighting plan that shows wall sconces at exterior doors, solar removal. AZT informed that electrical site plan needs updating to include all formerly solar light poles. BSC/FV High 2.1.6 Bldg B Basement Floor Level: 12/17 MC to verify floor level. Pending results, BSC to add area drain at exterior door. MC/PL High 2.1.7 Bldg M basement access: 12/17 Discussion of FMC approval of Basement of Bldg M – our request to leave the basement open has not been approved – so BSC will wait to detail new entrances into Bldg M Basement. 2.2 DEEP TOPICS: FMC, CONSENT ORDER, WORK AT RIVER (BSC & YANTIC RIVER CONSULTANTS – BRANDON HANDFIELD): 2.2.1 FMC Application to DEEP: 12/03, 12/10, 12/17 See consent order topic below. 2.2.2 Consent Order: 12/10 BH is finalizing remediation plan after MC review. Plan shows helical piles to remain. PL: The plan gives us 5 days from installation of silt fence to removing everything. 12/17 Remediation work at river bed near Bldg J is underway today. 2.2.3 Helical Pile Installation: 11/26 FV: How much work remains? GP: 2 days for helical piles, 1 or 2 weeks for grout bags. Helical pile contractor has asked when they can come back. Do we know? FV: We do not know. 12/03, 12/10, 12/17 Not reviewed. 2.2.4 Grout Bag Submittal: 12/03 SO: Reviewed BH’s comments w/GP & Susan Weglein. GP: We will resubmit the submittal. 12/10, 12/17 Not reviewed. MC/GP Medium 2.3 ENVIRONMENTAL REMEDIATION TOPICS (DOWN TO EARTH – TIM CARR): 2.3.1 Environmental Submittals & RFI’s: 12/17 No RFI’s or submittals outstanding. 2.3.2 RAP Application to DEEP: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #19 12/17/2019 Page 4 of 8 12/10 TC: Testing of buildings is almost complete. Data package available but no formal submittal to the state. Will submit mid- January. 1 sample in Bldg D has to be re-taken, scheduled for tomorrow. 12/17 TC: Sample in Bldg D taken last week. Might need to do indoor air sampling in Bldgs H & J based on conversation w/DEEP yesterday. Talked to DEEP yesterday – meeting to be scheduled in January about the RAP & the path forward. DTEC High 2.3.3 Injection System: (related topic below: equipment in Bldg M Basement) 11/05 TC: Still on hold. Winter will dictate the work – have to pump 40k gallons of water into the ground. (Extended discussion of where the water might come from) RA: Work on hold until Dakota owns the property. TC: Process & results of injection takes about 1 year. 11/12, 11/19, 11/26, 12/03 Not reviewed. 12/10, 12/17 TC: Still on hold. 2.3.4 Abandoned Brownfield Application to DEEP: 10/25 TC: Working on DEEP sign-off, then DECD has to sign off. Need approval before closing since we can’t get into that program after purchase. FB: Anything we need to do? TC: Nothing for construction – this is more legal. Had a call yesterday w/RA & Attorney so process is moving forward. 11/01, 11/05, 11/12, 11/19, 11/26, 12/03,12/10 Not reviewed. 12/10, 12/17 TC: Status uncertain. 2.3.5 SVE Equipment: 12/10 TC: Installed 4 soil vapor extraction wells last week. The new SVE equipment (soil vapor extraction pump & controls) will be brought in on a 4’x4’x6’ skid rig. Proposed to go in the southeast corner of F. SK: That is where we show it. Be aware that there is a raised floor in that area. TC: Ok. 12/17 TC: Will submit description of sound-proofing needed. SO: We don’t need sound-proofing inside Bldg F – it is all mechanical space now. 2.3.6 Remediation in Courtyard: 12/10 TC: Removed 30 tons of soil from courtyard, took 15 samples, 1 exceeded. Tentatively scheduled to return tomorrow pending weather. 12/17 TC: Did not excavate because it is in the floodway. Stockpile is outside the floodway, working on permits for disposal. DTEC Medium 2.3.7 Equipment in M Basement: 12/03 SO: RFI answer from Aztech remains outstanding. 12/10 SO: Same on RFI. TC: Equipment has to keep running over the winter. 12/17 SO: RFI to be answered in updated elec dwgs. AZT Highest 2.3.8 Contaminated soils under removed oil tank: 12/10 TC: Contaminated still removal tentatively scheduled for tomorrow. FB: Scope? TC: We will excavate to 2 foot depth but depth of actual contamination is somewhat unknown. Will test soil that remains. 12/17 TC: Excavated area last week. DTEC High #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #19 12/17/2019 Page 5 of 8 2.3.9 Haz-Mat Removal Reports: 12/10 TC: Need copies of all hazardous material removal reports - Bill of ladens – for haz mat work done inside the buildings. GP: Ok, will send. 12/17 GP: Underway - asked the subs for these. MC/GP Medium 2.3 STRUCTURAL TOPICS: 2.3.1 Structural Submittals & RFI’s: 12/10 DM: Reviewing record set of cold-formed metal framing- will complete tomorrow. RFI-25 answered. RFI-31 sketch for Bldg D will be issued today. Need info from PBA to answer Bldg B portion of RFI-31 – will issue sketch on Bldg B tomorrow. 12/17 DM: Still need answer from PBA for RFI 31. PBA/SK Highest 2.3.2 Bldg B: Floors, Various column issues: 12/17 DM: Will issue all sketches Wednesday or Thursday ME Highest 2.3.3 SKS for support for water heater tanks in Bldg H: 12/17 DM: Issued. SO: Missed them, will find & forward to GP. PBA/SO Highest 2.3.4 Bldg B floor deflection: 12/17 DM: Need confirmation on construction method. Answer: High point of floors will be top of sleepers. DM: Will issue sketch this week. ME Highest 2.4 MEP TOPICS: 2.4.1 MEP Submittals & RFI’s: 12/17 PC: Pumps, tanks, heat exchanger, Berto elec wall & unit heaters, VFD’s for pumps returned. Plumbing fixtures & HWH’s will be returned by 12/18. Generator review was halted by info needed – info received & submittal will be returned by 12/20. Light fixtures & media boxes will be returned by 12/20. Panel boards & load centers will be returned by 12/27. AZT Highest 2.4.2 Ejector Pit Redesign/Elimination: 12/17 PC: Working on plumbing dwgs due 12/20. Plumber informed at mtg that Bldg J will need an ejector pump – location to be outside on the north side of the bldg. Will try to incorporate this new info & still issue dwgs by 12/20. AZT/PC Highest 2.4.3 Egress from Electrical Rooms: 12/17 PC: DA reviewed, thinks some equipment needs to be relocated to achieve required clearances. SO: Electrician indicated this morning that he is re-working layout based on these comments & will issue new submittal. AZT/DA High 2.5 ARCHITECTURAL TOPICS: 2.5.1 Architectural Submittals & RFI’s: 12/03 RFI’s 10, 19, 21, 23, 24, 26, 28 outstanding. Submittals for drywall & window shop dwgs outstanding. 12/10, 12/17 SO: All outstanding RFI’s & submittals will be returned by Dec. 20. PBA Highest 2.5.2 Updated package of drawings for permit: 12/10 SO: Stopped by BO’s office last Thursday & reviewed some items. Set tentative mtg for Thursday of this week, pending their confirmation. Prepping for the mtg by collating code issues (including venting of space under Bldgs G, H,J) PBA/SO Highest #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #19 12/17/2019 Page 6 of 8 12/17 SO & EK went to BO office after mtg to check status of review. DJ indicated that review has not moved forward but SO answered add’l questions & noted add’l items that BO requested. 2.5.3 Flood Vents: 12/03 SK: Details underway. 12/10, 12/17 Same. PBA Low 2.5.4 Existing Connections between B & D and D & E: 12/03 SK: Dwgs are ready to issue as soon as crash of connector into window of Bldg B is resolved. We will review the site condition today. 12/10, 12/17 Same. PBA/SK Medium 2.5.5 Insulation & Waterproofing where Bldg K crosses the stream: 12/03 SO: Same. Insulation above the floor is limited at the river crossing at Bldg K, so will definitely need some insulation below the floor. 12/10 SO: Same. 12/17 SO: Will be issued by 12/20. PBA Medium 2.5.6 Below grade waterproofing at A, B, C, D, F: 11/19 SO: Paul Bailey reviewed results of test pits & directed that wall should be rebuilt from the exterior w/concrete. FB: Cost will be extraordinary. Any other solution? Solution discussion followed. DM/PBA to review/issue alternate solutions. 11/26 SO: Same. PL: In my absence, there has been backfill against wall of G w/no waterproofing. SO: Should not put soil against a brick wall where there was no soil before without waterproofing. PL: Agreed, need waterproofing details. 12/03 PBA & ME reviewed solution after the meeting. PBA to create dwgs to show solution. 12/10 SO: Same. 12/17 SO: Will be issued by 12/20. PBA Highest 2.5.7 Mason’s mortar samples: 11/19 SO: Mason has samples installed on site but indicated that they need additional washing before we review. 11/26, 12/03 Not reviewed. 12/10 Reviewed mason’s samples. Sample on M: color is good, needs more washing to reveal more aggregate. Established 7 areas of brick color to submit to SHPO. Need to verify if there are 7 corresponding areas of mortar color (probably fewer). Mason should prep samples for all mortar colors. 12/17 Not reviewed. 2.5.8 Existing windows in M and F: 11/26 SK: Details are almost complete – will issue ASAP. 12/03 SK: Getting missing details on site today. 12/10 SK: Same. 12/17 SO: Bldg M window details are done. SO measured DH window in Bldg F after mtg. Bldg F transom windows (accessible only by very tall ladder or climbing onto lower roof) still need to be measured. PBA High 2.5.9 Gutters: 11/19 SO: We show gutters on all buildings but they go to splash blocks, not to underground drainage system. Could be cost #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #19 12/17/2019 Page 7 of 8 savings to eliminate them in areas, such as courtyard. We would keep them where drainage is a problem, such as around Bldg C. EK: Please review where elimination is possible. 11/26, 12/03, 12/10, 12/17 SO: Same PBA Low 2.5.10 Bldg B “Attic” triangle: 12/03 GP: BO says that the area qualifies as an attic & will need sprinklers. SO: We will review. 12/10 SO: Review in process. Solution of moving knee wall back reviewed. 12/17 SO: Detail will be issued by 12/20. PBA/SK High 2.6 SHPO APPROVALS 2.6.1 NPS Approval of Roofing Details: 11/26 GP: Fascia board was painted. SO: Will go to site to photograph completed roof mock-up & send to JS for review. 12/03 SO: Photos taken, noticed that the existing edge material is taller than the new edge – might give us some extra height for insulation. 12/10 SO: Need access to roof mock-up to measure the existing metal edge. 12/17 SO: Same, pending good weather day. PBA/JS MC/SO Highest Highest 2.7 CONSTRUCTION TOPICS: 2.7.1 Pricing for raising floors in Bldgs G, H & J above 500 year flood: 11/19 GP: Sprinkler change estimate will be sent soon. Insulation cost to follow. SO: We will review insulation detail for G,H,J. We agreed on site today to 6” batt for M & K. 11/26 GP: Price for insulation sent for approval. Need answer to keep construction moving. EK: Will provide. 12/03 GP: Received approval for insulation on M&K. Need approval for insulation on G,H & J. FB: Ok. 12/10 GP: Approvals received. SO: At DP’s request, re-examining need for sprinklers below the raised floors. Have NFPA section to review w/BO. Reviewed w/AZT who agreed that it would apply. 12/17 SO: Reviewed w/BO after mtg who referred the issue to the FM. SO to meet w/FM to resolve. PBA/SO Highest 2.7.2 Transformers/Eversource Coordination/Electric Meter location: 11/26 GP: Sent contact info to FB. Electrician has been calling Eversource daily w/no response on receiving revised site layout. 12/03 GP: Same. FB: Have not called yet. 12/10 GP: Eversource returned Electrician’s call at the end of last week & indicated that they are just starting to look at our project. 12/17 Not reviewed. 2.7.3 Telephone/Cable lines: 11/19 EK: Waiting on proposal from Frontier. No luck yet reaching local cable company. 11/26 EK: Same. 12/03 FB: Same. 12/10 Not reviewed. 12/17 EK: Same. EK High 2.7.4 Mechanical Work on Hold Until BO reviews Addendum 8: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #19 12/17/2019 Page 8 of 8 12/10 GP: Mechanical can’t move forward until BO gives approval. SO: I will check in w/BO today for new meeting date which was to follow their review – our tentative meeting date has passed. 3.0 CHANGE ORDERS 3.1 Status: 12/10, 12/17 Not reviewed. 4.0 REQUISITIONS 4.1 Status: 12/03, 12/10 Not reviewed. 12/17 Req is being processed & signed. Alternating job site meetings/conference calls will be held weekly. Next up is a conference call at 10:30 am on December 23, 2019. Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC These minutes are meant to convey & record the general content of the meeting, but do not represent a verbatim recording. Please promptly respond to the Architect with any comments or questions.