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HomeMy WebLinkAbout2019-12-10 Oxoboxo Mtg Min 18#16-063 Oxoboxo Lofts, Uncasville , CT MEETING MINUTES #18 PROJECT: Oxoboxo Lofts 42 Pink Row Uncasville, CT DATE: December 10, 2019 TIME: 10:00 a.m. LOCATION: Job Site Present: Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net Gifford Perry (GP) MC Gifford@MaggioreCos.com Peter Lentine (PL) MC Peter@MaggioreCos.com Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com Sam Kirby (SK) PBBA SKirby@pbbarchitect.com Frank Vacca (FV) BSC FVacca@BSCGroup.com Pat Callahan (PC) AZT PCallahan@aztecheng.com Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com Minutes to: Paul Maggiore (PM) MC Paul@MaggioreCos.com Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com Karl Walsh DP KWalsh@DakotaPartners.net Marc Daigle DP MDaigle@DakotaPartners.net Roberto Arista (RA) DP RArista@DakotaPartners.net Evan Fink (EF) DP EFink@DakotaPartners.net Matt Abraham (MA) DP MAbraham@DakotaPartners.net Alycia Quintiliani DP aquintiliani@dakotapartners.net Bill Rundlett DP Brundlett@dakotapartners.net Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown Lofts Construction: Start Date: August 1, 2019 End Date: November 1, 2020 Responsible Party Priority Level 1.0 CONSTRUCTION SCHEDULE & PROGRESS 1.1 CONSTRUCTION SCHEDULE: 1.1.1 Status: 10/25 GP: Still behind schedule. Helical pile installation starts 10/28, weather permitting. 11/01 GP: Same on schedule. Helical pile installation underway. 11/05, 11/12, 11/19, 11/26 Not reviewed. 12/03 GP: MC is at a standstill at several areas and cannot start work and the construction schedule is being severely delayed due to some of the following: Plumbing design AZT HIGHEST #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #18 12/10/2019 Page 2 of 7 Bldg B floor Bldg F structure & HVAC design SHPO RFI’s Shop drawings submittals Field reports 12/10 GP: Add waterproofing to the list above. ME PBA/ME/AZT PBA/JC/MC PBA/ME/AZT /BSC PBA/AZT ME PBA HIGHEST HIGHEST HIGHEST HIGHEST HIGHEST HIGHEST HIGHEST 1.2 CONSTRUCTION PROGRESS: 1.2.1 Status: 12/10 GP: Insulating M underway. Have permit sign off for M & K. Decking over those areas, starting walls soon after. J & G are decked over & walls have started. Some plumbing at J & G underway. Mason on site doing samples & washing. Starting A knee walls next week. On hold on F & B. 2.0 CONSTRUCTION TOPICS 2.1 SITE/CIVIL TOPICS: 2.1.1 Site/Civil Submittals & RFI’s: 12/10 FV: Have CSK-001 95% ready which will answer RFI’s 27 & 28. Pending coordination w/GP, SO & answer from FM on FD connection style (sent via email to FM yesterday). BSC/FV High 2.1.2 Encroachment Permit for Guardrail on Route 32: 12/10 FV: Have sketch to review w/Mayor (Traffic Authority) that pulls our driveway just outside the ConDOT’s jurisdiction by replacing the existing curb cut in its existing location. Mayor may want the driveway to be entrance only. Eliminating sidewalk connection to ConDOT jurisdiction (stopping it at the bus stop), not touching the guardrail that is under ConDOT’s jurisdiction, which will remove all of our work from ConDOT’s jurisdiction. Have to confirm exact location of right of way w/surveyor. We will not have to meet w/ConDOT if everything works out. BSC/FV Medium 2.1.3 Gas Company Coordination: 12/10 FV: Will issue CSK to show all gas lines that are going into & out of Bldg F. SO to send AZT dwgs to FV. SO & FV Medium 2.1.4 FMC Application to DEEP: 12/03, 12/10 See consent order topic below. 2.1.5 Helical Pile Installation: 11/26 FV: How much work remains? GP: 2 days for helical piles, 1 or 2 weeks for grout bags. Helical pile contractor has asked when they can come back. Do we know? FV: We do not know. 12/03, 12/10 Not reviewed. 2.1.6 Consent Order: 12/10 BH is finalizing remediation plan after MC review. Plan shows helical piles to remain. PL: The plan gives us 5 days from installation of silt fence to removing everything. 2.1.7 Grout Bag Submittal: 12/03 SO: Reviewed BH’s comments w/GP & Susan Weglein. GP: We will resubmit the submittal. 12/10 Not reviewed. MC/GP Medium 2.1.8 Concrete site walls: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #18 12/10/2019 Page 3 of 7 11/26 GP: There are many different site walls – cheek walls, etc. We could be working on them if we had details. SK: Will send Addendum 8 drawings for all changes to FV for his review. FV: Landings, stairs & ramps for the raised floors were shown on our drawings but not detailed. 12/03 FV: Part of RFI 27, will review w/GP today. 12/10 FV: Have some further questions on site walls to review w/GP today. BSC/FV High 2.1.9 Bldg M basement access: 12/10 SO to send Addendum 8 dwgs showing new Basement/Courtyard access to FV so he can work on site design portion. PBA/SO High 2.2 ENVIRONMENTAL REMEDIATION TOPICS: 2.2.1 Environmental Submittals & RFI’s: 12/10 No RFI’s or submittals outstanding. 2.2.2 RAP Application to DEEP: 12/10 TC: Testing of buildings is almost complete. Data package available but no formal submittal to the state. Will submit mid- January. 1 sample in Bldg D has to be re-taken, scheduled for tomorrow. DTEC High 2.2.3 Injection System: (related topic below: equipment in Bldg M Basement) 11/05 TC: Still on hold. Winter will dictate the work – have to pump 40k gallons of water into the ground. (Extended discussion of where the water might come from) RA: Work on hold until Dakota owns the property. TC: Process & results of injection takes about 1 year. 11/12, 11/19, 11/26, 12/03 Not reviewed. 12/10 TC: Still on hold. 2.2.4 Abandoned Brownfield Application to DEEP: 10/25 TC: Working on DEEP sign-off, then DECD has to sign off. Need approval before closing since we can’t get into that program after purchase. FB: Anything we need to do? TC: Nothing for construction – this is more legal. Had a call yesterday w/RA & Attorney so process is moving forward. 11/01, 11/05, 11/12, 11/19, 11/26, 12/03,12/10 Not reviewed. 12/10 TC: Status uncertain. 2.2.5 SVE Equipment: 12/10 TC: Installed 4 soil vapor extraction wells last week. The new SVE equipment (soil vapor extraction pump & controls) will be brought in on a 4’x4’x6’ skid rig. Proposed to go in the southeast corner of F. SK: That is where we show it. Be aware that there is a raised floor in that area. TC: Ok. 2.2.6 Remediation in Courtyard: 12/10 TC: Removed 30 tons of soil from courtyard, took 15 samples, 1 exceeded. Tentatively scheduled to return tomorrow pending weather. DTEC Medium 2.2.7 Transformers removed from Courtyard: 12/10 GP: Missing transformers were taken by the demo sub because he thought it was part of his scope of work. The sub has sent the necessary paperwork to TC. CLOSED. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #18 12/10/2019 Page 4 of 7 2.2.8 Equipment in M Basement: 12/03 SO: RFI answer from Aztech remains outstanding. 12/10 SO: Same on RFI. TC: Equipment has to keep running over the winter. AZT Highest 2.2.9 Contaminated soils under removed oil tank: 12/10 TC: Contaminated still removal tentatively scheduled for tomorrow. FB: Scope? TC: We will excavate to 2 foot depth but depth of actual contamination is somewhat unknown. Will test soil that remains. DTEC High 2.2.10 12/10 TC: Need copies of all hazardous material removal reports - Bill of ladens – for haz mat work done inside the buildings. GP: Ok, will send. MC/GP Medium 2.3 STRUCTURAL TOPICS: 2.3.1 Structural Submittals & RFI’s: 12/10 DM: Reviewing record set of cold-formed metal framing- will complete tomorrow. RFI-25 answered. RFI-31 sketch for Bldg D will be issued today. Need info from PBA to answer Bldg B portion of RFI-31 – will issue sketch on Bldg B tomorrow. ME Highest 2.3.2 Steel in Bldg F: 12/03 PC approved layout of equipment shown on architectural floor plan, which will allow DM to complete their work. DM: Should be completed by the end of the week. 12/10 DM: Sketches issued yesterday. CLOSED. 2.3.4 Special Inspections: 11/12 DM: Revised statement sent to DP. EK: SO, please issue via an ASI. SO: Will do. 11/19, 11/26, 12/03 SO: Same. 12/10 SO: Issued ASI yesterday. CLOSED. 2.3.5 Bldg J: 12/10 Openings examined, photos taken. Approx 7 ft horizontal distance from face of building under slab. DM: Not a concern structurally. CLOSED. 2.3.6 Bldg B Floors: 12/10 DM: Sketches will be issued by Thursday. ME Highest 2.3.7 Poor condition of existing masonry arches in walls of J & H: 11/19 DM: Will review on site today & issue memo. 11/26 PL: Would like to install lintels & flat arch in wall that is in the Laundry Rm in Bldg H. SO: Will review w/JS to determine impact on SHPO approval. 12/03 DM: Issuing field report today. 12/10 DM: Field report issued. PBA/SO High 2.3.8 SKS for support for water heater tanks in Bldg H: 12/10 DM: Will issue by Thursday. ME Highest Bldg B floor deflection: 12/10 GP: Will check w/sub on means & methods. DM: Sketches will be issued ASAP. Will review base of columns in basement & sub basement for potential rot. 2.4 MEP TOPICS: 2.4.1 MEP Submittals & RFI’s: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #18 12/10/2019 Page 5 of 7 12/10 PC: Submittals for fire detection & alarm & hanger rods returned. Overdue submittals: Pumps, tanks, heat exchanger; Berto electric wall & unit heaters; VFD’s for pumps; Gas Generator by Generac will be returned by 12/13. Plumbing fixtures & hot water heaters will be returned by 12/18. Panel Boards & Load Centers will be returned by 12/27. Outstanding but not overdue submittals: Light fixtures & Media boxes are due on 12/17. AZT Highest 2.4.2 Ejector Pit Redesign/Elimination: 12/03 PC: Will have rough draft issued by end of week. 12/10 PC: Rough draft issued on Friday. For construction plumbing dwgs will be issued by Dec 20 which will include all Addendum 8 design changes. New smaller ejector pump shown in Bldg B sub- basement. AZT/PC Highest 2.4.3 Sprinkler System: 12/10 All Fire Protection updates will be handled in shop dwgs. No revised FP dwgs will be issued. CLOSED. 2.4.4 Egress from Electrical Rooms: 11/19 SO: Elec Rm layout in D received. Waiting on official sign-off from AZT that 1 egress from Bldg D Elec Rm is adequate. Will check that I forwarded it to AZT. 11/26 PC: DA is working on this. 12/03, 12/10 PC: Same. AZT/DA Medium 2.5 ARCHITECTURAL TOPICS: 2.5.1 Architectural Submittals & RFI’s: 11/12 SO: RFI 18 will be issued by end of day tomorrow. 11/19 Exterior door construction reviewed w/GP. SO/SK: Will issue RFI 18 ASAP. 11/26 SK: Will issue RFI 18 today. 12/03 RFI’s 10, 19, 21, 23, 24, 26, 28 outstanding. Submittals for drywall & window shop dwgs outstanding. 12/10 SO: All outstanding RFI’s & submittals will be returned by Dec. 20. PBA Highest 2.5.2 Updated package of drawings for permit: 12/10 SO: Stopped by BO’s office last Thursday & reviewed some items. Set tentative mtg for Thursday of this week, pending their confirmation. Prepping for the mtg by collating code issues (including venting of space under Bldgs G, H,J) PBA/SO Highest 2.5.3 Flood Vents: 12/03 SK: Details underway. 12/10 Same. PBA Low 2.5.4 Existing Connections between B & D and D & E: 12/03 SK: Dwgs are ready to issue as soon as crash of connector into window of Bldg B is resolved. We will review the site condition today. 12/10 Same. PBA/SK Medium 2.5.5 Insulation & Waterproofing where Bldg K crosses the stream: 12/03 SO: Same. Insulation above the floor is limited at the river crossing at Bldg K, so will definitely need some insulation below the floor. 12/10 SO: Same. PBA Medium 2.5.6 Below grade waterproofing at A, B, C, D, F: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #18 12/10/2019 Page 6 of 7 11/19 SO: Paul Bailey reviewed results of test pits & directed that wall should be rebuilt from the exterior w/concrete. FB: Cost will be extraordinary. Any other solution? Solution discussion followed. DM/PBA to review/issue alternate solutions. 11/26 SO: Same. PL: In my absence, there has been backfill against wall of G w/no waterproofing. SO: Should not put soil against a brick wall where there was no soil before without waterproofing. PL: Agreed, need waterproofing details. 12/03 PBA & ME reviewed solution after the meeting. PBA to create dwgs to show solution. 12/10 SO: Same. PBA Highest 2.5.7 Mason’s mortar samples: 11/19 SO: Mason has samples installed on site but indicated that they need additional washing before we review. 11/26, 12/03 Not reviewed. 12/10 Reviewed mason’s samples. Sample on M: color is good, needs more washing to reveal more aggregate. Established 7 areas of brick color to submit to SHPO. Need to verify if there are 7 corresponding areas of mortar color (probably fewer). Mason should prep samples for all mortar colors. 2.5.8 Existing windows in M and F: 11/26 SK: Details are almost complete – will issue ASAP. 12/03 SK: Getting missing details on site today. 12/10 SK: Same. PBA High 2.5.9 Toilet locations: 11/19 GP: Toilets on floor plans are off center in space btwn wall & vanity. We need this ASAP as plumber is doing layout now. SK: Center line of toilet should be 1’-6” off the wall, typ. SO: We will review why they are showing off center. 11/26 SK: Will review areas between walls & vanities to make sure they are all at least 3 ft wide, & will return RFI. 12/03 SK: Will return RFI today. 12/10 RFI returned. CLOSED. 2.5.10 Gutters: 11/19 SO: We show gutters on all buildings but they go to splash blocks, not to underground drainage system. Could be cost savings to eliminate them in areas, such as courtyard. We would keep them where drainage is a problem, such as around Bldg C. EK: Please review where elimination is possible. 11/26, 12/03, 12/10 SO: Same PBA Low 2.5.11 Unit K4: 12/10 SO: Dwg issued as ASK-03. CLOSED. 2.5.12 Bldg B “Attic” triangle: 12/03 GP: BO says that the area qualifies as an attic & will need sprinklers. SO: We will review. 12/10 SO: Review in process. Solution of moving knee wall back reviewed. PBA/SO High 2.6 SHPO APPROVALS 2.6.1 NPS Approval of Roofing Details: 11/26 GP: Fascia board was painted. SO: Will go to site to photograph completed roof mock-up & send to JS for review. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #18 12/10/2019 Page 7 of 7 12/03 SO: Photos taken, noticed that the existing edge material is taller than the new edge – might give us some extra height for insulation. 12/10 SO: Need access to roof mock-up to measure the existing metal edge. PBA/JS MC/SO Highest Highest 2.7 CONSTRUCTION TOPICS: 2.7.1 Pricing for raising floors in Bldgs G, H & J above 500 year flood: 11/19 GP: Sprinkler change estimate will be sent soon. Insulation cost to follow. SO: We will review insulation detail for G,H,J. We agreed on site today to 6” batt for M & K. 11/26 GP: Price for insulation sent for approval. Need answer to keep construction moving. EK: Will provide. 12/03 GP: Received approval for insulation on M&K. Need approval for insulation on G,H & J. FB: Ok. 12/10 GP: Approvals received. SO: At DP’s request, re-examining need for sprinklers below the raised floors. Have NFPA section to review w/BO. Reviewed w/AZT who agreed that it would apply. PBA/SO Highest 2.7.2 Transformers/Eversource Coordination/Electric Meter location: 11/26 GP: Sent contact info to FB. Electrician has been calling Eversource daily w/no response on receiving revised site layout. 12/03 GP: Same. FB: Have not called yet. 12/10 GP: Eversource returned Electrician’s call at the end of last week & indicated that they are just starting to look at our project. 2.7.3 Telephone/Cable lines: 11/19 EK: Waiting on proposal from Frontier. No luck yet reaching local cable company. 11/26 EK: Same. 12/03 FB: Same. 12/10 Not reviewed. EK High 2.7.4 Hiring of Testing Agency: 11/19 EK: Received 2 quotes, will hire one. 11/26 EK: Waiting on add’l quote but can sign up Materials Testing if needed. GP: Yes, please sign up Materials Testing. 12/03 FB: Will follow up. 12/10 EK: Testing agency hired. CLOSED. 3.0 CHANGE ORDERS 3.1 Status: 12/10 Not reviewed. 4.0 REQUISITIONS 4.1 Status: 12/03, 12/10 Not reviewed. Alternating job site meetings/conference calls will be held weekly. Next up is a site meeting at 10:00 am on December 17, 2019. Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC These minutes are meant to convey & record the general content of the meeting, but do not represent a verbatim recording. Please promptly respond to the Architect with any comments or questions.