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HomeMy WebLinkAbout2019-12-03 Oxoboxo Mtg Min 17#16-063 Oxoboxo Lofts, Uncasville , CT MEETING MINUTES #17 PROJECT: Oxoboxo Lofts 42 Pink Row Uncasville, CT DATE: December 3, 2019 TIME: 10:00 a.m. LOCATION: Job Site Present: Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com Gifford Perry (GP) MC Gifford@MaggioreCos.com Sam Kirby (SK) PBBA SKirby@pbbarchitect.com Frank Vacca (FV) BSC FVacca@BSCGroup.com Pat Callahan (PC) AZT PCallahan@aztecheng.com Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com Minutes to: Paul Maggiore (PM) MC Paul@MaggioreCos.com Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com Karl Walsh DP KWalsh@DakotaPartners.net Marc Daigle DP MDaigle@DakotaPartners.net Roberto Arista (RA) DP RArista@DakotaPartners.net Evan Fink (EF) DP EFink@DakotaPartners.net Matt Abraham (MA) DP MAbraham@DakotaPartners.net Alycia Quintiliani DP aquintiliani@dakotapartners.net Bill Rundlett DP Brundlett@dakotapartners.net Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com Peter Lentine (PL) MC Peter@MaggioreCos.com Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown Lofts Construction: Start Date: August 1, 2019 End Date: November 1, 2020 Responsible Party Priority Level 1.0 CONSTRUCTION SCHEDULE & PROGRESS 1.1 CONSTRUCTION SCHEDULE: 1.1.1 Status: 10/25 GP: Still behind schedule. Helical pile installation starts 10/28, weather permitting. 11/01 GP: Same on schedule. Helical pile installation underway. 11/05, 11/12, 11/19, 11/26 Not reviewed. 12/03 GP: MC is at a standstill at several areas and cannot start work and the construction schedule is being severely delayed due to some of the following: Plumbing design AZT HIGHEST #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #17 12/03/2019 Page 2 of 9 Bldg B floor Bldg F structure & HVAC design SHPO RFI’s Shop drawings submittals Field reports PBA/ME PBA/ME/AZT PBA/JC/MC PBA/ME/AZT /BSC PBA/AZT ME HIGHEST HIGHEST HIGHEST HIGHEST HIGHEST HIGHEST 1.2 CONSTRUCTION PROGRESS: 1.2.1 Status: 11/19 GP: New wood framing over existing wood floor underway in M. New metal knee wall framing underway in J and G. Demo of existing wood below knee walls underway. Washing of exterior masonry underway. Plumber doing layout. Sandblasting complete. 11/26 GP: Need answer on insulation below raised floor in M & K to keep construction moving; currently at a standstill. EK: Will review w/Peter Harding to get answer today. 12/03 Not reviewed. 2.0 CONSTRUCTION TOPICS 2.1 SITE/CIVIL TOPICS: 2.1.1 Site/Civil Submittals & RFI’s: 11/12 FV: All submittals returned this morning via 2 emails. RFI for site walls – will highlight their location on a site plan & send so it can be sent to Structural or Geotech Engineer & reviewed for any SHPO impact. 11/19 FV: Site plan for site walls sent to PBA. 11/26 FV: Reviewing RFI 27 & 28 now. GP: We can modify the RFI 27 #1 for drainage behind Bldg G – we should discuss after the call. We need answers for #5 today. 12/03 FV: Returned draft of RFI 27 to GP today. Will work on them today on site. Still looking into RFI 28. GP: Moving water line back to west side of Bldg B. RFI 28 moves to PBBA to respond to interior changes to Bldg B Subbasement. SO to forward GP’s sketch to FV & PC. PBA/SO BSC/FV Medium High 2.1.2 Encroachment Permit for Guardrail on Route 32: 11/12 FV: Tentative meeting on Thursday w/ConDot but will likely cancel it because we have a way to solve the problem that will eliminate the need for an encroachment permit all together. Revising the entrance to keep it where it is. FB: What about guardrail? FV: It may be able to be removed because it was to protect against falling into the raceway, but the raceway was since filled in. 11/19 FV: Looking into alternate entrance design. 11/26 FV: Getting more info on the right of way. 12/03 FV: Same. BSC/FV Medium 2.1.3 Gas Company Coordination: 11/26 PC: Walked site w/Mike last week. High pressure welded steel connection to handle 199 psi high pressure will remain. He wanted to move our connection that drops it to 20 psi closer to this. FV: It can move wherever he wants it to. PC: Mike will send info on meter assembly. AZT to send layout of gas lines to him. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #17 12/03/2019 Page 3 of 9 Have to look at lines coming from Bldg F back out to the 2 generators & the boilers in B & H. Can we send lines underground to B between F & G & F & C? FV: All concrete in that area is being replaced so the lines can go underground. PC: If we can move boilers closer to the south in B sub-basement, it would minimize the gas lines & vent lines. GP: Let’s review layout of B sub-basement on site next week. 12/03 FV: Sent latest utility plan draft to PC yesterday. Change was modifying connection to existing gas service – removed about 100’ of piping. AZT Medium 2.1.4 FMC Application to DEEP: 11/05 RA: Consent order has put a hold on the FMC application. Consent order will take a couple of weeks to issue & get approved. New estimate is January for approval of FMC. 11/12 FV: Coordinating with BH – he now has our temporary hydraulic model for interim condition to submit to DEEP. 11/19 FV: DEEP has latest information. Awaiting response. 11/26 FV: Same. 12/03 FV: See consent order topic below. 2.1.5 Helical Pile Installation: 11/05 Work stopped. See consent order topic below. 11/12, 11/19 Same. 11/26 FV: How much work remains? GP: 2 days for helical piles, 1 or 2 weeks for grout bags. Helical pile contractor has asked when they can come back. Do we know? FV: We do not know. 12/03 Not reviewed. 2.1.6 Consent Order: 11/26 FV: BH did submit to DEEP. Waiting for DEEP’s review. They should respond ASAP because it is currently in violation. 11/27 SO phone w/BH: BH: Submitted our information to DEEP on Nov. 14. Legal side of DEEP is involved – might come from AG’s office. 12/03 FV: Notice of violation was filed, submitted to Dakota & GC on Nov. 27. Requested remediation plan to be due Nov. 27 – worked w/BH on some items. Don’t know if it was submitted yesterday. 2.1.7 Grout Bag Submittal: 11/26 SO: Will follow up w/BH. 11/27 SO phone w/BH: BH: Grout bag submittal was sent to me before DEEP issue. When I was on site for the DEEP issue, I discussed w/Susan Weglein from Schumack changes needed to grout bag submittal, and am expecting to receive an updated submittal. I would approve materials only on the submittal but until DEEP issue is worked out, I don’t want to sign anything indicating that I am approving the work to be done. 12/03 SO: Reviewed BH’s comments w/GP & Susan Weglein. GP: We will resubmit the submittal. MC/GP Medium 2.1.8 Concrete site walls: 11/26 GP: There are many different site walls – cheek walls, etc. We could be working on them if we had details. SK: Will send Addendum 8 drawings for all changes to FV for his review. FV: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #17 12/03/2019 Page 4 of 9 Landings, stairs & ramps for the raised floors were shown on our drawings but not detailed. 12/03 FV: Part of RFI 27, will review w/GP today. BSC/FV High 2.2 ENVIRONMENTAL REMEDIATION TOPICS: 2.2.1 Environmental Submittals & RFI’s: 12/03 No RFI’s or submittals outstanding. 2.2.2 RAP Application to DEEP: 11/05 TC: Results of soil vapor readings inside other buildings should arrive next Monday. Have to test building B when it is available – it was under containment at the time we tested. 11/12 Testing Bldg B is still pending completion of abatement. 11/19 Not reviewed. 11/26 PL: To my knowledge, TC has tested Bldg B. 12/03 Not reviewed. DTEC High 2.2.3 Injection System: (related topic below: equipment in Bldg M Basement) 11/05 TC: Still on hold. Winter will dictate the work – have to pump 40k gallons of water into the ground. (Extended discussion of where the water might come from) RA: Work on hold until Dakota owns the property. TC: Process & results of injection takes about 1 year. 11/12, 11/19, 11/26, 12/03 Not reviewed. 2.2.4 Abandoned Brownfield Application to DEEP: 10/25 TC: Working on DEEP sign-off, then DECD has to sign off. Need approval before closing since we can’t get into that program after purchase. FB: Anything we need to do? TC: Nothing for construction – this is more legal. Had a call yesterday w/RA & Attorney so process is moving forward. 11/01, 11/05, 11/12, 11/19, 11/26, 12/03 Not reviewed. 2.2.5 SVE Equipment: 11/05 RA: Owner does not want to fit out Bldg F in the future. TC to issue specs on the new SVE equipment that will be installed so that Aztech can supply power. 11/12 SO: TC sent electrical requirements for SVE equipment, will forward to AZT. 11/19 SO: Sent electrical requirements to AZT, asked TC for sizes of equipment. 11/26 PL: TC will be on site Friday to resolve what goes under the floor of J. 12/03 Not reviewed. DTEC Medium 2.2.6 Remediation in Courtyard: 11/12 PL: TC’s work in the courtyard is done but pile of soil remains in the parking lot. 11/19 Not reviewed. 11/26 PL: How long will pile of soil in parking lot be on site? 12/03 Not reviewed. DTEC Medium 2.2.7 Transformers removed from Courtyard: 11/05 TC: Transformers have disappeared. They were empty & there were no PCB’s in the soil below them. I prep the final environmental sign-offs and I will indicate in that reporting that they were stolen but that they did not contain hazardous #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #17 12/03/2019 Page 5 of 9 material. PM: Do we need a police report? RA: Should have a report. TC should request it. 11/12, 11/19, 11/26, 12/03 Not reviewed. DTEC Medium 2.2.8 Equipment in M Basement: 11/19 GP: RFI issued with electrical requirements noted. SO: Forwarded RFI to AZT. 11/26 Not reviewed. 12/03 SO: RFI answer from Aztech remains outstanding. 2.2.9 Contaminated soils under removed oil tank: 11/26 PL: TC indicates that the soils are contaminated. He will be here Friday – will ask him the procedure for removal. 12/03 Not reviewed. 2.3 STRUCTURAL TOPICS: 2.3.1 Structural Submittals & RFI’s: 11/26 GP: Please return the steel shops that are still relevant. SK: Will do. 12/03 DM: Will issue field report on arches in Bldgs H & J. GP: RFI’s 24, 25 & 31 are outstanding. ME High 2.3.2 Steel in Bldg F: 12/03 PC approved layout of equipment shown on architectural floor plan, which will allow DM to complete their work. DM: Should be completed by the end of the week. ME High 2.3.3 Helical Pile Installation: 11/05 DM: Will need a final submittal on the helical piles that is the logs for installation. GP: Noted. 11/12 GP: Will have the final submittal soon. 11/19 GP: Same. 11/26 GP: Logs sent to DM this week. 12/03 See topic under site topics. CLOSED. 2.3.4 Special Inspections: 11/12 DM: Revised statement sent to DP. EK: SO, please issue via an ASI. SO: Will do. 11/19, 11/26, 12/03 SO: Same. PBA/SO High 2.3.5 Bldg J: 11/05 PL: Discovered 2 openings under the slab on the courtyard wall that had been covered by plants. Have photo but cannot currently access them. 11/12 On hold until we have access to the creek side of Bldg J. 11/19, 11/26, 12/03 Same. 12/03 SO: We should try to investigate since we are framing the floors in J now, in case it involves any work to the slab. GP: Will see if we can put some ladders at a window to access the area. DM: If the openings are deep, will need to use confined spaces rules, which involve oxygen tanks, etc. MC/ME High 2.3.6 Bldg B Floors: 12/03 Reviewed after meeting – decision to put sleepers under plywood where the depth of gypcrete would exceed 3”, to limit the depth of gypcrete to 3”. PBA to check floor to ceiling heights, revise #’s so all are negative from zero, identify areas that would need sleepers, and send to ME. PBA High 2.3.7 Poor condition of existing masonry arches in walls of J & H: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #17 12/03/2019 Page 6 of 9 11/19 DM: Will review on site today & issue memo. 11/26 PL: Would like to install lintels & flat arch in wall that is in the Laundry Rm in Bldg H. SO: Will review w/JS to determine impact on SHPO approval. 12/03 DM: Issuing field report today. PBA/SO ME High High 2.4 MEP TOPICS: 2.4.1 MEP Submittals & RFI’s: 11/26 PC: Returned several submittals yesterday. Released boilers, still holding pumps due to redesign. GP: Gear submittals will be issued soon. 12/03 GP: RFI’s 20 & 30 outstanding. Some submittals are getting significantly behind – need to catch up on those. AZT High 2.4.2 Ejector Pit Redesign/Elimination: 12/03 PC: Will have rough draft issued by end of week. AZT/PC Highest 2.4.3 Sprinkler System: 12/03 PC: Will update dwgs for Bldg A closet. Will handle dry system under floor of Bldg J in shop dwgs. AZT/PC Medium 2.4.4 Egress from Electrical Rooms: 11/19 SO: Elec Rm layout in D received. Waiting on official sign-off from AZT that 1 egress from Bldg D Elec Rm is adequate. Will check that I forwarded it to AZT. 11/26 PC: DA is working on this. 12/03 PC: Same. AZT/DA Medium 2.5 ARCHITECTURAL TOPICS: 2.5.1 Architectural Submittals & RFI’s: 11/12 SO: RFI 18 will be issued by end of day tomorrow. 11/19 Exterior door construction reviewed w/GP. SO/SK: Will issue RFI 18 ASAP. 11/26 SK: Will issue RFI 18 today. 12/03 RFI’s 10, 19, 21, 23, 24, 26, 28 outstanding. Submittals for drywall & window shop dwgs outstanding. PBA Highest 2.5.2 Updated package of drawings for permit: 11/19 FB: PBA, pls send 3 sets to BO, 1 set to FB. BO sets need live stamps on cover page only. SO: We will send by end of week. 11/26 SO: Delay in sending. Circulating cover page now for wet stamps. Will deliver sets of dwgs to BO next Tuesday. FB: Please call the BO to let him know, & resolve issue of venting and/or conditioning crawl space of G. SO: Will do. 12/03 SO: Delivering 3 sets of dwgs to BO today. Leaving 1 set for FB in trailer. PBA/SO Highest 2.5.3 Flood Vents: 12/03 SK: Details underway. PBA Low 2.5.4 Existing Connections between B & D and D & E: 12/03 SK: Dwgs are ready to issue as soon as crash of connector into window of Bldg B is resolved. We will review the site condition today. PBA/SK Medium 2.5.5 Insulation & Waterproofing where Bldg K crosses the stream: 12/03 SO: Same. Insulation above the floor is limited at the river crossing at Bldg K, so will definitely need some insulation below the floor. PBA Medium #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #17 12/03/2019 Page 7 of 9 2.5.6 Below grade waterproofing at A, B, C, D, F: 11/19 SO: Paul Bailey reviewed results of test pits & directed that wall should be rebuilt from the exterior w/concrete. FB: Cost will be extraordinary. Any other solution? Solution discussion followed. DM/PBA to review/issue alternate solutions. 11/26 SO: Same. PL: In my absence, there has been backfill against wall of G w/no waterproofing. SO: Should not put soil against a brick wall where there was no soil before without waterproofing. PL: Agreed, need waterproofing details. 12/03 PBA & ME reviewed solution after the meeting. PBA to create dwgs to show solution. PBA High 2.5.7 Mason’s mortar samples: 11/19 SO: Mason has samples installed on site but indicated that they need additional washing before we review. 11/26, 12/03 Not reviewed. 2.5.8 Existing windows in M and F: 11/26 SK: Details are almost complete – will issue ASAP. 12/03 SK: Getting missing details on site today. PBA High 2.5.9 Toilet locations: 11/19 GP: Toilets on floor plans are off center in space btwn wall & vanity. We need this ASAP as plumber is doing layout now. SK: Center line of toilet should be 1’-6” off the wall, typ. SO: We will review why they are showing off center. 11/26 SK: Will review areas between walls & vanities to make sure they are all at least 3 ft wide, & will return RFI. 12/03 SK: Will return RFI today. PBA/SK High 2.5.10 Gutters: 11/19 SO: We show gutters on all buildings but they go to splash blocks, not to underground drainage system. Could be cost savings to eliminate them in areas, such as courtyard. We would keep them where drainage is a problem, such as around Bldg C. EK: Please review where elimination is possible. 11/26, 12/03 SO: Same PBA Low 2.5.11 Unit K4: 11/26 FB: Please look at flipping unit K4 so bathroom is not over the river. SK: Will do. 12/03 SK: Revised unit layout reviewed w/GP & Plumber prior to meeting. Layout is approved – will issue dwgs. PBA/SK High 2.5.12 Bldg B “Attic” triangle: 12/03 GP: BO says that the area qualifies as an attic & will need sprinklers. SO: We will review. PBA/SO High 2.6 SHPO APPROVALS 2.6.1 NPS Approval of Roofing Details: 11/26 GP: Fascia board was painted. SO: Will go to site to photograph completed roof mock-up & send to JS for review. 12/03 SO: Photos taken, noticed that the existing edge material is taller than the new edge – might give us some extra height for insulation. PBA/JS Highest 2.7 CONSTRUCTION TOPICS: 2.7.1 Pricing for raising floors in Bldgs G, H & J above 500 year flood: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #17 12/03/2019 Page 8 of 9 11/19 GP: Sprinkler change estimate will be sent soon. Insulation cost to follow. SO: We will review insulation detail for G,H,J. We agreed on site today to 6” batt for M & K. 11/26 GP: Price for insulation sent for approval. Need answer to keep construction moving. EK: Will provide. 12/03 GP: Received approval for insulation on M&K. Need approval for insulation on G,H & J. FB: Ok. 2.7.2 Transformers/Eversource Coordination/Electric Meter location: 11/26 GP: Sent contact info to FB. Electrician has been calling Eversource daily w/no response on receiving revised site layout. 12/03 GP: Same. FB: Have not called yet. MC High 2.7.3 Telephone/Cable lines: 11/19 EK: Waiting on proposal from Frontier. No luck yet reaching local cable company. 11/26 EK: Same. 12/03 FB: Same. EK High 2.7.4 Hiring of Testing Agency: 11/19 EK: Received 2 quotes, will hire one. 11/26 EK: Waiting on add’l quote but can sign up Materials Testing if needed. GP: Yes, please sign up Materials Testing. 12/03 FB: Will follow up. EK High 2.7.5 Masonry add’l scope – T & M: 11/12 GP: Many poor existing conditions – can we proceed T&M on the repairs? FB: I want to review the scope on site. 11/19 FB: Same. 11/26 FB: Will review today. 12/03 FB: Verbal approval given. CLOSED. MC/FB High 2.7.6 RFI, Submittal, Sketch, Change Estimate & Change Order Logs: 11/26 FB: Logs received. Will post logs on Egnyte site. 12/03 CLOSED. 2.7.7 Next Site Meeting: 11/26 EK: There are a lot of issues to resolve on site next week. Need all consultants there & plan to be there all day. 12/03 CLOSED. BSC/DTEC/ ME/AZT/ PBA/DP/MC High 3.0 CHANGE ORDERS 3.1 Status: 11/26 GP: No update. 12/03 GP: FB, please sign off on sprinkler change estimate #14. FB: Ok. 4.0 REQUISITIONS 4.1 Status: 11/26 GP: No update. 12/03 Not reviewed. Alternating job site meetings/conference calls will be held weekly. Next up is a site meeting at 10:00 am for GC, Owner & Architect, followed by Aztech at 11am, Morrissey Engineers at 1pm and BSC at 2pm on December 10, 2019. Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #17 12/03/2019 Page 9 of 9 These minutes are meant to convey & record the general content of the meeting, but do not represent a verbatim recording. Please promptly respond to the Architect with any comments or questions.