HomeMy WebLinkAbout2019-11-26 Oxoboxo Mtg Min 16#16-063
Oxoboxo Lofts, Uncasville , CT
MEETING MINUTES #16
PROJECT: Oxoboxo Lofts
42 Pink Row
Uncasville, CT
DATE: November 26, 2019
TIME: 10:00 a.m.
LOCATION: Conf Call
Present:
Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net
Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com
Gifford Perry (GP) MC Gifford@MaggioreCos.com
Peter Lentine (PL) MC Peter@MaggioreCos.com
Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net
Sam Kirby (SK) PBBA SKirby@pbbarchitect.com
Frank Vacca (FV) BSC FVacca@BSCGroup.com
Pat Callahan (PC) AZT PCallahan@aztecheng.com
Minutes to:
Paul Maggiore (PM) MC Paul@MaggioreCos.com
Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com
Karl Walsh DP KWalsh@DakotaPartners.net
Marc Daigle DP MDaigle@DakotaPartners.net
Roberto Arista (RA) DP RArista@DakotaPartners.net
Evan Fink (EF) DP EFink@DakotaPartners.net
Matt Abraham (MA) DP MAbraham@DakotaPartners.net
Alycia Quintiliani DP aquintiliani@dakotapartners.net
Bill Rundlett DP Brundlett@dakotapartners.net
Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com
Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com
Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com
Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com
Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com
James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com
CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown
Lofts Construction: Start Date: August 1, 2019 End Date: November 1, 2020
Responsible
Party
Priority
Level
1.0 CONSTRUCTION SCHEDULE & PROGRESS
1.1 CONSTRUCTION SCHEDULE:
1.1.1 Status:
10/25 GP: Still behind schedule. Helical pile installation starts
10/28, weather permitting.
11/01 GP: Same on schedule. Helical pile installation underway.
11/05, 11/12, 11/19, 11/26 Not reviewed.
1.2 CONSTRUCTION PROGRESS:
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #16
11/26/2019
Page 2 of 8
1.2.1 Status:
11/19 GP: New wood framing over existing wood floor underway
in M. New metal knee wall framing underway in J and G. Demo
of existing wood below knee walls underway. Washing of
exterior masonry underway. Plumber doing layout. Sandblasting
complete.
11/26 GP: Need answer on insulation below raised floor in M & K
to keep construction moving; currently at a standstill. EK: Will
review w/Peter Harding to get answer today.
2.0 CONSTRUCTION TOPICS
2.1 SITE/CIVIL TOPICS:
2.1.1 Site/Civil Submittals & RFI’s:
11/12 FV: All submittals returned this morning via 2 emails. RFI for
site walls – will highlight their location on a site plan & send so it
can be sent to Structural or Geotech Engineer & reviewed for any
SHPO impact.
11/19 FV: Site plan for site walls sent to PBA.
11/26 FV: Reviewing RFI 27 & 28 now. GP: We can modify the RFI
27 #1 for drainage behind Bldg G – we should discuss after the call.
We need answers for #5 today.
PBA/SO
BSC/FV
Medium
High
2.1.2 Encroachment Permit for Guardrail on Route 32:
11/12 FV: Tentative meeting on Thursday w/ConDot but will likely
cancel it because we have a way to solve the problem that will
eliminate the need for an encroachment permit all together.
Revising the entrance to keep it where it is. FB: What about
guardrail? FV: It may be able to be removed because it was to
protect against falling into the raceway, but the raceway was
since filled in.
11/19 FV: Looking into alternate entrance design.
11/26 FV: Getting more info on the right of way.
BSC/FV
Medium
2.1.3 Gas Company Coordination:
11/26 PC: Walked site w/Mike last week. High pressure welded
steel connection to handle 199 psi high pressure will remain. He
wanted to move our connection that drops it to 20 psi closer to
this. FV: It can move wherever he wants it to. PC: Mike will send
info on meter assembly. AZT to send layout of gas lines to him.
Have to look at lines coming from Bldg F back out to the 2
generators & the boilers in B & H. Can we send lines
underground to B between F & G & F & C? FV: All concrete in
that area is being replaced so the lines can go underground. PC:
If we can move boilers closer to the south in B sub-basement, it
would minimize the gas lines & vent lines. GP: Let’s review
layout of B sub-basement on site next week.
AZT
Medium
2.1.4 Updated Civil Set of Drawings:
11/26 SO: Summary list sent. GP: Need date clarification – is
10/21/19 the only set? FV: Yes. FB: Is the 11/18/19 summary
summarizing the 10/21/19 set? FV: Yes. CLOSED.
2.1.5 FMC Application to DEEP:
11/05 RA: Consent order has put a hold on the FMC application.
Consent order will take a couple of weeks to issue & get
approved. New estimate is January for approval of FMC.
#16-063 Oxoboxo Lofts, Uncasville, CT
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11/12 FV: Coordinating with BH – he now has our temporary
hydraulic model for interim condition to submit to DEEP.
11/19 FV: DEEP has latest information. Awaiting response.
11/26 FV: Same.
2.1.6 Helical Pile Installation:
11/05 Work stopped. See consent order topic below.
11/12, 11/19 Same.
11/26 FV: How much work remains? GP: 2 days for helical piles, 1
or 2 weeks for grout bags. Helical pile contractor has asked when
they can come back. Do we know? FV: We do not know.
2.1.7 Consent Order:
11/26 FV: BH did submit to DEEP. Waiting for DEEP’s review. They
should respond ASAP because it is currently in violation.
2.1.8 Grout Bag Submittal:
11/26 SO: Will follow up w/BH.
PBA/SO
High
2.1.9 Concrete site walls:
11/26 GP: There are many different site walls – cheek walls, etc.
We could be working on them if we had details. SK: Will send
Addendum 8 drawings for all changes to FV for his review. FV:
Landings, stairs & ramps for the raised floors were shown on our
drawings but not detailed.
PBA/SK
BSC/FV
High
High
2.2 ENVIRONMENTAL REMEDIATION TOPICS:
2.2.1 Environmental Submittals & RFI’s:
11/26 No RFI’s or submittals outstanding.
2.2.2 RAP Application to DEEP:
11/05 TC: Results of soil vapor readings inside other buildings
should arrive next Monday. Have to test building B when it is
available – it was under containment at the time we tested.
11/12 Testing Bldg B is still pending completion of abatement.
11/19 Not reviewed.
11/26 PL: To my knowledge, TC has tested Bldg B.
DTEC
High
2.2.3 Injection System: (related topic below: equipment in Bldg M
Basement)
11/05 TC: Still on hold. Winter will dictate the work – have to
pump 40k gallons of water into the ground. (Extended discussion
of where the water might come from) RA: Work on hold until
Dakota owns the property. TC: Process & results of injection
takes about 1 year.
11/12, 11/19, 11/26 Not reviewed.
2.2.4 Abandoned Brownfield Application to DEEP:
10/25 TC: Working on DEEP sign-off, then DECD has to sign off.
Need approval before closing since we can’t get into that program
after purchase. FB: Anything we need to do? TC: Nothing for
construction – this is more legal. Had a call yesterday w/RA &
Attorney so process is moving forward.
11/01, 11/05, 11/12, 11/19, 11/26 Not reviewed.
2.2.5 SVE Equipment:
11/05 RA: Owner does not want to fit out Bldg F in the future. TC
to issue specs on the new SVE equipment that will be installed so
that Aztech can supply power.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #16
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11/12 SO: TC sent electrical requirements for SVE equipment,
will forward to AZT.
11/19 SO: Sent electrical requirements to AZT, asked TC for sizes
of equipment.
11/26 PL: TC will be on site Friday to resolve what goes under the
floor of J.
DTEC
Medium
2.2.6 Remediation in Courtyard:
11/12 PL: TC’s work in the courtyard is done but pile of soil
remains in the parking lot.
11/19 Not reviewed.
11/26 PL: How long will pile of soil in parking lot be on site?
DTEC
Medium
2.2.7 Transformers removed from Courtyard:
11/05 TC: Transformers have disappeared. They were empty &
there were no PCB’s in the soil below them. I prep the final
environmental sign-offs and I will indicate in that reporting that
they were stolen but that they did not contain hazardous
material. PM: Do we need a police report? RA: Should have a
report. TC should request it.
11/12, 11/19, 11/26 Not reviewed.
DTEC
Medium
2.2.8 Equipment in M Basement:
11/19 GP: RFI issued with electrical requirements noted. SO:
Forwarded RFI to AZT.
11/26 Not reviewed.
2.2.9 Contaminated soils under removed oil tank:
11/26 PL: TC indicates that the soils are contaminated. He will be
here Friday – will ask him the procedure for removal.
2.3 STRUCTURAL TOPICS:
2.3.1 Structural Submittals & RFI’s:
11/19 No outstanding structural RFI’s or submittals.
11/26 Not reviewed.
2.3.2 Steel in Bldg F:
11/19 SK: Will send Revit model to DM. DM: Could probably
return by end of this week. Will need to raise floor above flood
elevation with concrete due to weight of equipment.
11/26 GP: Please return the steel shops that are still relevant. SK:
Will do.
PBA/SK
High
2.3.3 Waterproofing of below-grade walls at A, B, C, D, F:
11/19 DM: Test pits revealed C and F were built against a dry laid
stone retaining wall. Test pit excavation caused some of this wall
to collapse, so no further excavation at this wall allowed.
11/26 See topic under architectural.
2.3.4 Helical Pile Installation:
11/05 DM: Will need a final submittal on the helical piles that is
the logs for installation. GP: Noted.
11/12 GP: Will have the final submittal soon.
11/19 GP: Same.
11/26 GP: Logs sent to DM this week.
2.3.5 Special Inspections:
11/12 DM: Revised statement sent to DP. EK: SO, please issue via
an ASI. SO: Will do.
11/19, 11/26 SO: Same.
PBA/SO
High
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #16
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2.3.6 Bldg J:
11/05 PL: Discovered 2 openings under the slab on the courtyard
wall that had been covered by plants. Have photo but cannot
currently access them.
11/12 On hold until we have access to the creek side of Bldg J.
11/19, 11/26 Same.
ME/MC
Low
2.3.7 Bldg B:
11/05 DM: 1/4” plywood is adequate as underlayment on top of
existing flooring if soft spots are small, but larger areas could
require ½”. Knowing depth of gypcrete is part of this answer also:
Need depth of gypcrete needed to level the floors. DMann: As
soon as air is clean in B, we will shoot elevations of floors to
determine depth needed.
11/12 PL: Same, can get into Bldg B on Wednesday to get
elevations.
11/19, 11/26 GP: Same
MC
High
2.3.8 Poor condition of existing masonry arches in walls of J & H:
11/19 DM: Will review on site today & issue memo.
11/26 PL: Would like to install lintels & flat arch in wall that is in
the Laundry Rm in Bldg H. SO: Will review w/JS to determine
impact on SHPO approval.
PBA/SO
High
2.4 MEP TOPICS:
2.4.1 Environmental Submittals & RFI’s:
11/26 PC: Returned several submittals yesterday. Released
boilers, still holding pumps due to redesign. GP: Gear submittals
will be issued soon.
2.4.2 Ejector Pit Redesign/Elimination:
11/26 PC: Waiting for official approval. EK: We signed the
amendments. SO: PC, you have approval.
AZT/PC
High
2.4.3 Mechanical VE:
11/19 PC: Issued w/Addendum 8.
11/26 CLOSED.
2.4.4 Sprinkler System:
11/12 SO: Addendum 8 will show closet in Bldg A for the
compressor. Will send Sprinkler System meeting minutes to PC.
11/19 SO: Mtg minutes sent to AZT. PC: Will be part of MEP
coordination following Add. 8.
11/26 PC: Working on drawings.
AZT/PC
Medium
2.4.5 Egress from Electrical Rooms:
11/19 SO: Elec Rm layout in D received. Waiting on official sign-off
from AZT that 1 egress from Bldg D Elec Rm is adequate. Will check
that I forwarded it to AZT.
11/26 PC: DA is working on this.
AZT/DA
Medium
2.5 ARCHITECTURAL TOPICS:
2.5.1 Architectural Submittals & RFI’s:
11/12 SO: RFI 18 will be issued by end of day tomorrow.
11/19 Exterior door construction reviewed w/GP. SO/SK: Will
issue RFI 18 ASAP.
11/26 SK: Will issue RFI 18 today.
PBA/SK
Highest
2.5.2 Updated package of drawings for permit:
#16-063 Oxoboxo Lofts, Uncasville, CT
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11/19 FB: PBA, pls send 3 sets to BO, 1 set to FB. BO sets need live
stamps on cover page only. SO: We will send by end of week.
11/26 SO: Delay in sending. Circulating cover page now for wet
stamps. Will deliver sets of dwgs to BO next Tuesday. FB: Please
call the BO to let him know, & resolve issue of venting and/or
conditioning crawl space of G. SO: Will do.
PBA/SO
Highest
2.5.3 Flood Vents:
11/12 SO: Same. Priority? GP: Lowest of remaining items.
11/19 SO: Same.
11/26 SK: Will be done after connectors are issued.
PBA
Low
2.5.4 Existing Connections between B & D and D & E:
11/26 SK: Dwgs almost complete – will issue ASAP.
PBA/SK
Medium
2.5.5 Insulation & Waterproofing where Bldg K crosses the stream:
11/19 SO: Insulation will be in space between existing floor &
new floor. Will look at adding insulated area for sanitary to pass
thru.
11/26 SO: Floor type 24 addresses this. SK: This floor type needs
modification though.
PBA
Medium
2.5.6 Below grade waterproofing at A, B, C, D, F:
11/19 SO: Paul Bailey reviewed results of test pits & directed that
wall should be rebuilt from the exterior w/concrete. FB: Cost will
be extraordinary. Any other solution? Solution discussion
followed. DM/PBA to review/issue alternate solutions.
11/26 SO: Same. PL: In my absence, there has been backfill
against wall of G w/no waterproofing. SO: Should not put soil
against a brick wall where there was no soil before without
waterproofing. PL: Agreed, need waterproofing details.
DM/PBA
High
2.5.7 Mason’s mortar samples:
11/19 SO: Mason has samples installed on site but indicated that
they need additional washing before we review.
11/26 Not reviewed.
2.5.8 Existing windows in M and F:
11/26 SK: Details are almost complete – will issue ASAP.
PBA
High
2.5.9 MC Request to increase output on outstanding construction
items:
11/12 GP: Status? SO: PBA has added staff which enabled us to
add additional items to Addendum 8. After Addendum 8, we will
have 5 outstanding issues: Bldg F, Existing window details,
Connectors at B/D & D/E, Flood vents, Waterproofing below
grade at A, B, C, D, F; which MC has prioritized for us. We will
continue to review these priorities & deadlines.
Morrissey & BSC are substantially caught up.
Aztech will need more time as they have substantial redesign
work on both Mech VE & Sanitary lines in addition to their CA
work. We will continue to review their priorities & deadlines.
Their next priority after issuing Addendum 8 is to catch up on
submittals.
11/19 GP: Leave topic open for another week.
11/26 CLOSED.
2.5.10 Toilet locations:
#16-063 Oxoboxo Lofts, Uncasville, CT
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11/19 GP: Toilets on floor plans are off center in space btwn wall
& vanity. We need this ASAP as plumber is doing layout now.
SK: Center line of toilet should be 1’-6” off the wall, typ. SO:
We will review why they are showing off center.
11/26 SK: Will review areas between walls & vanities to make
sure they are all at least 3 ft wide, & will return RFI.
PBA/SK
High
2.5.11 Vanity sinks:
11/19 GP: integral or under mount? Arch dwgs show integral,
plumbing dwgs show under mount.
SO: Integral. PC: will reflect this on plumbing submittal.
11/26 CLOSED.
2.5.12 Gutters:
11/19 SO: We show gutters on all buildings but they go to splash
blocks, not to underground drainage system. Could be cost
savings to eliminate them in areas, such as courtyard. We would
keep them where drainage is a problem, such as around Bldg C.
EK: Please review where elimination is possible.
11/26 SO: Same
PBA
Low
2.5.13 Unit K4:
11/26 FB: Please look at flipping unit K4 so bathroom is not over
the river. SK: Will do.
PBA/SK
High
2.6 SHPO APPROVALS
2.6.1 NPS Approval of Roofing Details:
11/26 GP: Fascia board was painted. SO: Will go to site to
photograph completed roof mock-up & send to JS for review.
PBA/JS
Highest
2.7 CONSTRUCTION TOPICS:
2.7.1 Pricing for raising floors in Bldgs G, H & J above 500 year flood:
11/19 GP: Sprinkler change estimate will be sent soon. Insulation
cost to follow. SO: We will review insulation detail for G,H,J. We
agreed on site today to 6” batt for M & K.
11/26 GP: Price for insulation sent for approval. Need answer to
keep construction moving. EK: Will provide.
2.7.2 Transformers/Eversource Coordination/Electric Meter location:
11/26 GP: Sent contact info to FB. Have been calling Eversource
daily w/no response on receiving revised site layout.
MC
High
2.7.3 Telephone/Cable lines:
11/19 EK: Waiting on proposal from Frontier. No luck yet
reaching local cable company.
11/26 EK: Same.
EK
High
2.7.4 Hiring of Testing Agency:
11/19 EK: Received 2 quotes, will hire one.
11/26 EK: Waiting on add’l quote but can sign up Materials
Testing if needed. GP: Yes, please sign up Materials Testing.
EK
High
2.7.5 Masonry add’l scope – T & M:
11/12 GP: Many poor existing conditions – can we proceed T&M
on the repairs? FB: I want to review the scope on site.
11/19 FB: Same.
11/26 FB: Will review today.
MC/FB
High
2.7.6 Masonry infill on east side of Bldg B:
11/26 GP: Change order sent & approval received. CLOSED.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #16
11/26/2019
Page 8 of 8
2.7.7 RFI, Submittal, Sketch, Change Estimate & Change Order Logs:
11/26 FB: Logs received. Will post logs on Egnyte site.
2.7.8 Next Site Meeting:
11/26 EK: There are a lot of issues to resolve on site next week.
Need all consultants there & plan to be there all day.
BSC/DTEC/
ME/AZT/
PBA/DP/MC
High
3.0 CHANGE ORDERS
3.1 Status:
11/26 GP: No update.
4.0 REQUISITIONS
4.1 Status:
11/26 GP: No update.
Alternating job site meetings/conference calls will be held weekly. Next up is a job site meeting at 10:00
am, December 3, 2019.
Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC
These minutes are meant to convey & record the general content of the meeting, but do not represent a
verbatim recording. Please promptly respond to the Architect with any comments or questions.