HomeMy WebLinkAbout2019-11-19 Oxoboxo Mtg Min 15#16-063
Oxoboxo Lofts, Uncasville , CT
MEETING MINUTES #15
PROJECT: Oxoboxo Lofts
42 Pink Row
Uncasville, CT
DATE: November 19, 2019
TIME: 10:00 a.m.
LOCATION: Job Site
Present:
Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net
Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com
Gifford Perry (GP) MC Gifford@MaggioreCos.com
Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net
Sam Kirby (SK) PBBA SKirby@pbbarchitect.com
Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com
Pat Callahan (PC) AZT PCallahan@aztecheng.com
Minutes to:
Paul Maggiore (PM) MC Paul@MaggioreCos.com
Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com
Karl Walsh DP KWalsh@DakotaPartners.net
Marc Daigle DP MDaigle@DakotaPartners.net
Roberto Arista (RA) DP RArista@DakotaPartners.net
Evan Fink (EF) DP EFink@DakotaPartners.net
Matt Abraham (MA) DP MAbraham@DakotaPartners.net
Alycia Quintiliani DP aquintiliani@dakotapartners.net
Bill Rundlett DP Brundlett@dakotapartners.net
Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com
Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com
Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com
Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com
Peter Lentine (PL) MC Peter@MaggioreCos.com
Frank Vacca (FV) BSC FVacca@BSCGroup.com
James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com
CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown
Lofts Construction: Start Date: August 1, 2019 End Date: November 1, 2020
Responsible
Party
Priority
Level
1.0 CONSTRUCTION SCHEDULE & PROGRESS
1.1 CONSTRUCTION SCHEDULE:
1.1.1 Status:
10/25 GP: Still behind schedule. Helical pile installation starts
10/28, weather permitting.
11/01 GP: Same on schedule. Helical pile installation underway.
11/05, 11/12, 11/19 Not reviewed.
1.2 CONSTRUCTION PROGRESS:
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #15
11/19/2019
Page 2 of 8
1.2.1 Status:
11/19 GP: New wood framing over existing wood floor underway
in M. New metal knee wall framing underway in J and G. Demo
of existing wood below knee walls underway. Washing of
exterior masonry underway. Plumber doing layout. Sandblasting
complete.
2.0 CONSTRUCTION TOPICS
2.1 SITE/CIVIL TOPICS:
2.1.1 Site/Civil Submittals & RFI’s:
11/12 FV: All submittals returned this morning via 2 emails. RFI for
site walls – will highlight their location on a site plan & send so it
can be sent to Structural or Geotech Engineer & reviewed for any
SHPO impact.
11/19 FV: Site plan for site walls sent to PBA.
BSC
Medium
2.1.2 Encroachment Permit for Guardrail on Route 32:
11/12 FV: Tentative meeting on Thursday w/ConDot but will likely
cancel it because we have a way to solve the problem that will
eliminate the need for an encroachment permit all together.
Revising the entrance to keep it where it is. FB: What about
guardrail? FV: It may be able to be removed because it was to
protect against falling into the raceway, but the raceway was
since filled in.
11/19 FV: Looking into alternate entrance design.
BSC
Medium
2.1.3 Gas Company Coordination:
11/12 FV: Received email from Mike Applebee requesting a site
visit. Will follow up to get him out there in the next week. PC:
Received email from Mike this morning. 5” water column will
not be sufficient so will be knocking down to 2psi at Bldg F &
then regulating at the appliances. Regulators at the appliances
will need venting. SO: AZT, put something together on
regulators at appliances & venting so GP can price.
11/19 AZT & Mike Applebee to meet on site today.
AZT
Medium
2.1.4 Updated Civil Set of Drawings:
11/12 FB: Building permit received on Friday. BO was extremely
helpful. PL: Picked it up on Friday. FV: Will submit summary list
of changes today.
11/19 FV: Sent summary list to PBA. SO: Will forward to
everyone.
SO
High
2.1.5 Site Accessibility:
11/19 FV: Responded to EF. CLOSED.
2.1.6 FMC Application to DEEP:
11/05 RA: Consent order has put a hold on the FMC application.
Consent order will take a couple of weeks to issue & get
approved. New estimate is January for approval of FMC.
11/12 FV: Coordinating with BH – he now has our temporary
hydraulic model for interim condition to submit to DEEP.
11/19 FV: DEEP has latest information. Awaiting response.
2.1.7 Helical Pile Installation:
11/05 Work stopped. See consent order topic below.
11/12, 11/19 Same.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #15
11/19/2019
Page 3 of 8
2.1.8 Consent Order:
11/12 FV: I understand that BH is submitting the information
associated with the consent order to DEEP but haven’t spoken
w/BH directly. We need to think about future work in the stream.
SO: We have mentioned several future work items on these calls -
can we create a list of future work that will impact the stream? GP:
I will put something together.
11/19 FV: Future work received. GP: Conf call held w/RA, GP, BH,
Site contractor to review list of future work. Eliminated all but wall
under K by means & methods. BH needs to write a plan for the
wall under K.
MC/GP
Medium
2.1.9 Grout Bag Submittal:
11/12 SO: BH should be able to turn his attention to this submittal
after today but need to confirm w/him.
11/19 SO: Same.
SO
High
2.2 ENVIRONMENTAL REMEDIATION TOPICS:
2.2.1 Environmental Submittals & RFI’s:
11/19 No RFI’s or submittals outstanding.
2.2.2 RAP Application to DEEP:
11/01 MA: TC was on site doing slab testing which was one of the
3 items we needed for RAP. The other 2 items are close behind –
should be completed soon.
11/05 TC: Results of soil vapor readings inside other buildings
should arrive next Monday. Have to test building B when it is
available – it was under containment at the time we tested.
11/12 Testing Bldg B is still pending completion of abatement.
11/19 Not reviewed.
DTEC
High
2.2.3 Injection System: (related topic below: equipment in Bldg M
Basement)
11/05 TC: Still on hold. Winter will dictate the work – have to
pump 40k gallons of water into the ground. (Extended discussion
of where the water might come from) RA: Work on hold until
Dakota owns the property. TC: Process & results of injection
takes about 1 year.
11/12, 11/19 Not reviewed.
2.2.4 Abandoned Brownfield Application to DEEP:
10/25 TC: Working on DEEP sign-off, then DECD has to sign off.
Need approval before closing since we can’t get into that program
after purchase. FB: Anything we need to do? TC: Nothing for
construction – this is more legal. Had a call yesterday w/RA &
Attorney so process is moving forward.
11/01, 11/05, 11/12, 11/19 Not reviewed.
2.2.5 SVE Equipment:
11/05 RA: Owner does not want to fit out Bldg F in the future. TC
to issue specs on the new SVE equipment that will be installed so
that Aztech can supply power.
11/12 SO: TC sent electrical requirements for SVE equipment,
will forward to AZT.
11/19 SO: Sent electrical requirements to AZT, asked TC for sizes
of equipment.
TC
Medium
2.2.6 Remediation in Courtyard:
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #15
11/19/2019
Page 4 of 8
11/12 PL: TC’s work in the courtyard is done but pile of soil
remains in the parking lot.
11/19 Not reviewed.
DTEC
Medium
2.2.7 Transformers removed from Courtyard:
11/05 TC: Transformers have disappeared. They were empty &
there were no PCB’s in the soil below them. I prep the final
environmental sign-offs and I will indicate in that reporting that
they were stolen but that they did not contain hazardous
material. PM: Do we need a police report? RA: Should have a
report. TC should request it.
11/12, 11/19 Not reviewed.
TC
Medium
2.2.8 Equipment in M Basement:
11/19 GP: RFI issued with electrical requirements noted. SO:
Forwarded RFI to AZT.
2.3 STRUCTURAL TOPICS:
2.3.1 Structural Submittals & RFI’s:
11/19 No outstanding structural RFI’s or submittals.
2.3.2 Building K Floor & Basement:
11/19 CLOSED.
2.3.3 Steel in Bldg F:
11/19 SK: Will send Revit model to DM. DM: Could probably
return by end of this week. Will need to raise floor above flood
elevation with concrete due to weight of equipment.
PBA/ME
High
2.3.4 Waterproofing of below-grade walls at A, B, C, D, F:
11/19 DM: Test pits revealed C and F were built against a dry laid
stone retaining wall. Test pit excavation caused some of this wall
to collapse, so no further excavation at this wall allowed.
2.3.5 Helical Pile Installation:
11/05 DM: Will need a final submittal on the helical piles that is
the logs for installation. GP: Noted.
11/12 GP: Will have the final submittal soon.
11/19 GP: Same.
MC
Medium
2.3.6 Special Inspections:
11/12 DM: Revised statement sent to DP. EK: SO, please issue via
an ASI. SO: Will do.
11/19 SO: Same.
SO
High
2.3.7 Bldg J:
11/05 PL: Discovered 2 openings under the slab on the courtyard
wall that had been covered by plants. Have photo but cannot
currently access them.
11/12 On hold until we have access to the creek side of Bldg J.
11/19 Same.
ME/MC
Low
2.3.8 Bldg B:
11/05 DM: 1/4” plywood is adequate as underlayment on top of
existing flooring if soft spots are small, but larger areas could
require ½”. Knowing depth of gypcrete is part of this answer also:
Need depth of gypcrete needed to level the floors. DMann: As
soon as air is clean in B, we will shoot elevations of floors to
determine depth needed.
11/12 PL: Same, can get into Bldg B on Wednesday to get
elevations.
MC
High
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #15
11/19/2019
Page 5 of 8
11/19 GP: Same
2.3.9 Knee walls under J:
11/19 CLOSED.
2.3.10 Poor condition of existing masonry arches in walls of J & H:
11/19 DM: Will review on site today & issue memo.
2.4 MEP TOPICS:
2.4.1 Environmental Submittals & RFI’s:
11/12 PC: Some plumbing submittals returned today. Holding
some submittals due to redesigns of mechanical systems, ejector
pit but will be catching up on submittals next.
11/19 PC: Working on final notes on a batch of submittals.
AZT
High
2.4.2 Ejector Pit Redesign/Elimination:
11/12 SO: Calculated elevations & sent yesterday. We will just
make it across the river. GP: Will need location & elevation of
main trunks ASAP. PC: Ok.
11/19 PC: Working on design. GP: Schedule? PC: Will check w/DA
– will shoot for next week.
AZT/PC
High
2.4.3 Mechanical VE:
11/19 PC: Issued w/Addendum 8.
2.4.4 Sprinkler System:
11/12 SO: Addendum 8 will show closet in Bldg A for the
compressor. Will send Sprinkler System meeting minutes to PC.
11/19 SO: Mtg minutes sent to AZT. PC: Will be part of MEP
coordination following Add. 8.
AZT
Medium
2.4.5 Egress from Electrical Rooms:
11/12 SO: GP, please send Electrician’s layout of Bldg D Electrical
Room so AZT can confirm that 2nd means of egress is not required.
GP: Will do.
11/19 SO: Elec Rm layout in D received. Waiting on official sign-off
from AZT that 1 egress from Bldg D Elec Rm is adequate. Will check
that I forwarded it to AZT.
SO
Medium
2.5 ARCHITECTURAL TOPICS:
2.5.1 Architectural Submittals & RFI’s:
11/12 SO: RFI 18 will be issued by end of day tomorrow.
11/19 Exterior door construction reviewed w/GP. SO/SK: Will
issue RFI 18 ASAP.
PBA
Highest
2.5.2 Updated package of drawings for permit:
11/19 FB: PBA, pls send 3 sets to BO, 1 set to FB. BO sets need live
stamps on cover page only. SO: We will send by end of week.
PBA
Highest
2.5.3 Access to Courtyard at Bldgs H, J, K, M:
11/19 SO: Issued in Addendum 8. CLOSED.
2.5.4 Flood Vents:
11/12 SO: Same. Priority? GP: Lowest of remaining items.
11/19 SO: Same.
PBA
Low
2.5.5 Existing Connections between B & D and D & E:
11/12 SO: Same. Priority? GP: After Bldg F.
11/19 SO: Same.
PBA
Medium
2.5.6 Laundry room relocation in Bldg B:
11/19 SO: Issued in Addendum 8. CLOSED.
2.5.7 Insulation & Waterproofing where Bldg K crosses the stream:
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #15
11/19/2019
Page 6 of 8
11/19 SO: Insulation will be in space between existing floor &
new floor. Will look at adding insulated area for sanitary to pass
thru.
PBA
Medium
2.5.8 Demo in D
11/19 SO: Issued in Addendum 8. CLOSED.
2.5.9 Below grade waterproofing at A, B, C, D, F:
11/19 SO: Paul Bailey reviewed results of test pits & directed that
wall should be rebuilt from the exterior w/concrete. FB: Cost will
be extraordinary. Any other solution? Solution discussion
followed. DM/PBA to review/issue alternate solutions.
DM/PBA
High
2.5.10 Masonry cornice at Bldg A South Elevation:
11/19 SO: Issued in Addendum 8. CLOSED.
2.5.11 Vestibule at Bldg E:
11/19 SO: Issued in Addendum 8. CLOSED.
2.5.12 Bldg H Electrical Room Door:
11/19 SO: Issued in Addendum 8. CLOSED.
2.5.13 Mason’s mortar samples:
11/19 SO: Mason has samples installed on site but indicated that
they need additional washing before we review.
2.5.14 Existing windows in M and F:
11/19 SO: Same. Next item up for our staff.
PBA
High
2.5.15 MC Request to increase output on outstanding construction
items:
11/12 GP: Status? SO: PBA has added staff which enabled us to
add additional items to Addendum 8. After Addendum 8, we will
have 5 outstanding issues: Bldg F, Existing window details,
Connectors at B/D & D/E, Flood vents, Waterproofing below
grade at A, B, C, D, F; which MC has prioritized for us. We will
continue to review these priorities & deadlines.
Morrissey & BSC are substantially caught up.
Aztech will need more time as they have substantial redesign
work on both Mech VE & Sanitary lines in addition to their CA
work. We will continue to review their priorities & deadlines.
Their next priority after issuing Addendum 8 is to catch up on
submittals.
11/19 GP: Leave topic open for another week.
2.5.16 Toilet locations:
11/19 GP: Toilets on floor plans are off center in space btwn wall
& vanity. We need this ASAP as plumber is doing layout now.
SK: Center line of toilet should be 1’-6” off the wall, typ. SO:
We will review why they are showing off center.
PBA
High
2.5.17 Vanity sinks:
11/19 GP: integral or under mount? Arch dwgs show integral,
plumbing dwgs show under mount.
SO: Integral. PC: will reflect this on plumbing submittal.
2.5.18 Gutters:
11/19 SO: We show gutters on all buildings but they go to splash
blocks, not to underground drainage system. Could be cost
savings to eliminate them in areas, such as courtyard. We would
keep them where drainage is a problem, such as around Bldg C.
EK: Please review where elimination is possible.
PBA
Low
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #15
11/19/2019
Page 7 of 8
2.6 SHPO APPROVALS
2.6.1 11/05 SHPO issues moved to separate list.
11/12 SO: SHPO weekly review will be held separately w/SO, JS
& EK. Will only report here on the submittal that we are
currently working on, & any other updates as needed.
11/19 CLOSED.
2.6.2 NPS Approval of Roofing Details:
11/05 SO: Would like to have mock-up of revised slope to send
to NPS. PL: Will do. Where? SO/SK: Northeast corner of Bldg J.
11/12 PL: Mock-up should be ready on Friday. SO: Will come to
the site to photograph it Friday afternoon, with the goal of
submitting this item to SHPO by the middle of next week.
11/19 SO: EK requested that mock-up reflect the final built
condition. The fascia board needs painting to achieve this. MC to
have it painted by end of week.
PBA/MC/JS
Highest
2.7 CONSTRUCTION TOPICS:
2.7.1 Pricing for raising floors in Bldgs G, H & J above 500 year flood:
11/19 GP: Sprinkler change estimate will be sent soon. Insulation
cost to follow. SO: We will review insulation detail for G,H,J. We
agreed on site today to 6” batt for M & K.
MC/PBA
High
2.7.2 Transformers/Eversource Coordination/Electric Meter location:
11/01 GP: Received a sketch but it needed revision. They are
working on the revision.
11/05, 11/12 GP: Same.
11/19 GP: Same. FB: Send Eversource contact info to me.
MC
High
2.7.3 Telephone/Cable lines:
11/19 EK: Waiting on proposal from Frontier. No luck yet
reaching local cable company.
EK
High
2.7.4 Hiring of Testing Agency:
11/19 EK: Received 2 quotes, will hire one.
EK
High
2.7.5 Masonry add’l scope – T & M:
11/12 GP: Many poor existing conditions – can we proceed T&M
on the repairs? FB: I want to review the scope on site.
11/19 FB: Same.
MC/FB
High
2.7.6 Masonry infill on east side of Bldg B:
11/19 (Moved from Arch topics) GP: Same.
MC
Medium
2.7.7 Demo in D revealed notched columns, missing beam, failing
southwest corner of bldg:
11/19 (Moved from Struct topics) GP: CLOSED.
2.7.8 RFI, Submittal, Sketch, Change Estimate & Change Order Logs:
11/19 FB: Where can I access these? Need for 2pm mtg today.
GP: Will send today. SO: Will keep them updated on Egnyte
moving forward, but I only currently receive RFI, Submittal &
Sketch logs.
3.0 CHANGE ORDERS
3.1 Status:
11/19 Not reviewed.
4.0 REQUISITIONS
4.1 Status:
11/19 Not reviewed.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #15
11/19/2019
Page 8 of 8
Alternating job site meetings/conference calls will be held weekly. Next up is a conference call at 10:00
am, November 26, 2019.
Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC
These minutes are meant to convey & record the general content of the meeting, but do not represent a
verbatim recording. Please promptly respond to the Architect with any comments or questions.