HomeMy WebLinkAbout2019-11-12 Oxoboxo Mtg Min 14#16-063
Oxoboxo Lofts, Uncasville , CT
MEETING MINUTES #14
PROJECT: Oxoboxo Lofts
42 Pink Row
Uncasville, CT
DATE: November 12, 2019
TIME: 10:00 a.m.
LOCATION: Conference Call
Present:
Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net
Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com
Gifford Perry (GP) MC Gifford@MaggioreCos.com
Peter Lentine (PL) MC Peter@MaggioreCos.com
Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net
Sam Kirby (SK) PBBA SKirby@pbbarchitect.com
Frank Vacca (FV) BSC FVacca@BSCGroup.com
Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com
Pat Callahan (PC) AZT PCallahan@aztecheng.com
Minutes to:
Paul Maggiore (PM) MC Paul@MaggioreCos.com
Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com
Karl Walsh DP KWalsh@DakotaPartners.net
Marc Daigle DP MDaigle@DakotaPartners.net
Roberto Arista (RA) DP RArista@DakotaPartners.net
Evan Fink (EF) DP EFink@DakotaPartners.net
Matt Abraham (MA) DP MAbraham@DakotaPartners.net
Alycia Quintiliani DP aquintiliani@dakotapartners.net
Bill Rundlett DP Brundlett@dakotapartners.net
Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com
Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com
Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com
Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com
James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com
CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown
Lofts Construction: Start Date: August 1, 2019 End Date: November 1, 2020
Responsible
Party
Priority
Level
1.0 CONSTRUCTION SCHEDULE & PROGRESS
1.1 CONSTRUCTION SCHEDULE:
1.1.1 Status:
10/25 GP: Still behind schedule. Helical pile installation starts
10/28, weather permitting.
11/01 GP: Same on schedule. Helical pile installation underway.
11/05, 11/12 Not reviewed.
1.2 CONSTRUCTION PROGRESS:
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #14
11/12/2019
Page 2 of 8
1.2.1 Status:
11/05 PL: Sandblasting in basement of B. Started on 4 in B &
worked down. 2nd floor of D has been sandblasted. Air quality
inspection today for J, H, G. Masonry washing ongoing – on M
now. South side of M completed. Cutting out furnace in F now.
Site: concrete removal on exterior of M.
11/12 Not reviewed.
2.0 CONSTRUCTION TOPICS
2.1 SITE/CIVIL TOPICS:
2.1.1 Site/Civil Submittals & RFI’s:
11/12 FV: All submittals returned this morning via 2 emails. RFI for
site walls – will highlight their location on a site plan & send so it
can be sent to Structural or Geotech Engineer & reviewed for any
SHPO impact.
BSC
Medium
2.1.2 Dam Removal Construction Schedule & Progress:
11/12 FV: Officially on hold until July 1, 2020. Will not affect the
Oxoboxo Lofts schedule. Coordinating with dam safety –
undermined portion of the sluice pipe needs to be reinforced. Bill
is handling this w/DEEP – he was able to shut off the sluice. Will
follow up with Bill & DEEP to make sure that the emergency
emails sent last week is sufficient for Bill to perform the repair. De
minimis changes – the pressure is off for submitting this but I will
submit eventually. CLOSED until construction re-starts.
BSC
Low
2.1.3 Encroachment Permit for Guardrail on Route 32:
11/12 FV: Tentative meeting on Thursday w/ConDot but will likely
cancel it because we have a way to solve the problem that will
eliminate the need for an encroachment permit all together.
Revising the entrance to keep it where it is. FB: What about
guardrail? FV: It may be able to be removed because it was to
protect against falling into the raceway, but the raceway was
since filled in.
BSC
Medium
2.1.4 Gas Company Coordination:
11/12 FV: Received email from Mike Applebee requesting a site
visit. Will follow up to get him out there in the next week. PC:
Received email from Mike this morning. 5” water column will
not be sufficient so will be knocking down to 2psi at Bldg F &
then regulating at the appliances. Regulators at the appliances
will need venting. SO: AZT, put something together on
regulators at appliances & venting so GP can price.
AZT
Medium
2.1.5 Updated Civil Set of Drawings:
11/12 FB: Building permit received on Friday. BO was extremely
helpful. PL: Picked it up on Friday. FV: Will submit summary list
of changes today.
BSC
High
2.1.6 Site Accessibility:
11/12 SO: Sent to EF, EF responded. FV: EF’s design would create
a landlock for the transformer & Eversource needs vehicle
access. Will respond to EF’s question on this.
BSC
Medium
2.1.7 Trees in Courtyard:
11/12 CLOSED.
2.1.8 FMC Application to DEEP:
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #14
11/12/2019
Page 3 of 8
11/05 RA: Consent order has put a hold on the FMC application.
Consent order will take a couple of weeks to issue & get
approved. New estimate is January for approval of FMC.
11/12 FV: Coordinating with BH – he now has our temporary
hydraulic model for interim condition to submit to DEEP.
2.1.9 Helical Pile Installation:
11/05 Work stopped. See consent order topic below.
11/12 Same.
2.1.10 Consent Order:
11/12 FV: I understand that BH is submitting the information
associated with the consent order to DEEP but haven’t spoken
w/BH directly. We need to think about future work in the stream.
SO: We have mentioned several future work items on these calls -
can we create a list of future work that will impact the stream? GP:
I will put something together.
MC/GP
Medium
Grout Bag Submittal:
11/12 SO: BH should be able to turn his attention to this submittal
after today but need to confirm w/him.
2.2 ENVIRONMENTAL REMEDIATION TOPICS:
2.2.1 Environmental Submittals & RFI’s:
11/12 No RFI’s or submittals outstanding.
2.2.2 RAP Application to DEEP:
11/01 MA: TC was on site doing slab testing which was one of the
3 items we needed for RAP. The other 2 items are close behind –
should be completed soon.
11/05 TC: Results of soil vapor readings inside other buildings
should arrive next Monday. Have to test building B when it is
available – it was under containment at the time we tested.
11/12 Testing Bldg B is still pending completion of abatement.
DTEC
High
2.2.3 Injection System: (related topic below: equipment in Bldg M
Basement)
10/18 FB: Not going to happen for a while. Hold on everything,
including notification of neighbors.
10/25, 11/01 Not reviewed.
11/05 TC: Still on hold. Winter will dictate the work – have to
pump 40k gallons of water into the ground. (Extended discussion
of where the water might come from) RA: Work on hold until
Dakota owns the property. TC: Process & results of injection
takes about 1 year.
11/12 Not reviewed.
2.2.4 Abandoned Brownfield Application to DEEP:
10/25 TC: Working on DEEP sign-off, then DECD has to sign off.
Need approval before closing since we can’t get into that program
after purchase. FB: Anything we need to do? TC: Nothing for
construction – this is more legal. Had a call yesterday w/RA &
Attorney so process is moving forward.
11/01, 11/05, 11/12 Not reviewed.
2.2.5 SVE Equipment:
11/05 RA: Owner does not want to fit out Bldg F in the future. TC
to issue specs on the new SVE equipment that will be installed so
that Aztech can supply power.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #14
11/12/2019
Page 4 of 8
11/12 SO: TC sent electrical requirements for SVE equipment,
will forward to AZT.
SO Medium
2.2.6 Remediation in Courtyard:
11/12 PL: TC’s work in the courtyard is done but pile of soil
remains in the parking lot.
DTEC
Medium
2.2.7 Transformers removed from Courtyard:
10/25 PL: Update on removal? TC: I talked to the contractor – he
assured me that they were moved out of the way on site. FB:
Get them off site. TC: Underway. My sub, AES Environmental, is
looking at best way to dispose of the solid transformers.
11/01 GP: Transformers are still on site.
11/05 TC: Transformers have disappeared. They were empty &
there were no PCB’s in the soil below them. I prep the final
environmental sign-offs and I will indicate in that reporting that
they were stolen but that they did not contain hazardous
material. PM: Do we need a police report? RA: Should have a
report. TC should request it.
11/12 Not reviewed.
TC
Medium
2.2.8 Equipment in M Basement:
11/01 GP: if it needs to remain, will need power for it. Think we
will need 40 amp circuit, breakers, etc. but should get more info
from TC. There is a piece of electric baseboard heat in the
manhole which needs to be replaced. GP to issue RFI.
11/05 PL: System is running now. TC: DEEP was complaining
about not receiving reports from Faria. Will assist Faria in
maintaining compliance with DEEP. GP: I will issue an RFI for the
electrical service needs.
11/12 Not reviewed.
MC/GP
Medium
2.3 STRUCTURAL TOPICS:
2.3.1 Structural Submittals & RFI’s:
11/12 RFI 17 issued yesterday. Response covers all openings in
brick up to 6’ wide. Wider than that, I would have to issue a
specific sketch.
2.3.2 Building K Floor & Basement:
11/12 DM: Sketches issued yesterday – both new & revised. GP:
We would like to build the pier out of CMU instead of poured
concrete. DM: Ok, will issue revised SKS. Min. 16x16 size
required by code. PL: What about angle under beam? DM:
Sketch issued yesterday – angle didn’t work by the numbers. PL:
Old bathroom has raised floor -was that supposed to be
demo’d? DM: We have sleepers there to hit the new floor
elevations – if this raised floor can be reused, I have no issue
with it.
ME
High
2.3.3 Demo in D revealed notched columns, missing beam, failing
southwest corner of bldg:
11/12 GP: Sketches sent to subs, no responses yet.
2.3.4 Steel in Bldg F:
11/12 DM: Waiting for size/location of roof hatch. SO: Found 20’
ships ladder but need 23’ – will keep researching. Bldg F is next
on our priority list – will bring dwgs to next week’s site mtg.
PBA/ME
High
2.3.5 Waterproofing of below-grade walls at A, B, C, D, F:
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #14
11/12/2019
Page 5 of 8
11/12 GP: Same on test pits. DM: Will review on site when ready.
EK: Schedule for test pits? PL: Within the week.
MC High
2.3.6 Helical Pile Installation:
11/05 DM: Will need a final submittal on the helical piles that is
the logs for installation. GP: Noted.
11/12 GP: Will have the final submittal soon.
MC
Medium
2.3.7 Special Inspections:
11/05 EK: We will hire special inspector & testing agency. DM to
add helical piles to the statement of special inspections.
11/12 DM: Revised statement sent to DP. EK: SO, please issue via
an ASI. SO: Will do.
SO
High
2.3.8 Bldg J:
11/05 PL: Discovered 2 openings under the slab on the courtyard
wall that had been covered by plants. Have photo but cannot
currently access them.
11/12 On hold until we have access to the creek side of Bldg J.
ME/MC
Low
2.3.9 Bldg B:
11/05 DM: Need depth of gypcrete needed to level the floors.
DMann: As soon as air is clean in B, we will shoot elevations of
floors to determine depth needed.
11/12 PL: Same, can get into Bldg B on Wednesday to get
elevations.
MC
High
2.3.10 Knee walls under J:
11/12 GP: Can we put a 2x nailer along the top of the top track?
DM: Yes.
2.4 MEP TOPICS:
2.4.1 Environmental Submittals & RFI’s:
11/12 PC: Some plumbing submittals returned today. Holding
some submittals due to redesigns of mechanical systems, ejector
pit but will be catching up on submittals next.
AZT
High
2.4.2 Ejector Pit Redesign/Elimination:
11/12 SO: Calculated elevations & sent yesterday. We will just
make it across the river. GP: Will need location & elevation of
main trunks ASAP. PC: Ok.
AZT/PC
High
2.4.3 Mechanical VE:
11/05 PC: Have drawings with me. Definitely still need
coordination but can use for pricing. (Coordination meeting
between PBBA & AZT completed after job site meeting.)
11/12 PC: Working on final drawings for mechanical piping &
ductwork. Will issue by end of day tomorrow for Addendum 8.
AZT/PC
Highest
2.4.4 Sprinkler System:
11/01 Conf call held on Monday. Sprinkler sub proceeding w/NFPA
13 in all buildings except D and E – these get NFPA 13R.
11/05 GP: want to confirm locations of the areas that we need to
put the compressor dry system.
11/12 SO: Addendum 8 will show closet in Bldg A for the
compressor. Will send Sprinkler System meeting minutes to PC.
PBA/SO
Medium
2.4.5 Egress from Electrical Rooms:
11/12 SO: GP, please send Electrician’s layout of Bldg D Electrical
Room so AZT can confirm that 2nd means of egress is not required.
GP: Will do.
MC/GP
High
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #14
11/12/2019
Page 6 of 8
2.5 ARCHITECTURAL TOPICS:
2.5.1 Architectural Submittals & RFI’s:
11/12 SO: RFI 18 will be issued by end of day tomorrow.
PBA
Highest
2.5.2 Updated package of drawings for permit:
11/05 Addendum 8 issued today. Will collate through this
Addendum & create a new complete set of drawings.
11/12 SO: Addendum 8 was reviewed at last week’s site mtg.
Corrections/additions are being incorporated & final Addendum
8 will be issued by end of day tomorrow.
PBA
Highest
2.5.3 Access to Courtyard at Bldgs H, J, K, M (RFI MC 001):
11/12 SO: Will be in Addendum 8.
2.5.4 Flood Vents:
11/05 SO: Remains underway – not in the Addendum 8 set.
11/12 SO: Same. Priority? GP: Lowest of remaining items.
PBA
Low
2.5.5 Existing Connections between B & D and D & E:
11/05 SO: Remains an open item – not in the Addendum 8 set.
11/12 SO: Same. Priority? GP: After Bldg F.
PBA
Medium
2.5.6 Laundry room relocation in Bldg B:
11/12 SO: Will be in Addendum 8. MEP coordination will follow.
AZT
Medium
2.5.7 Insulation & Waterproofing where Bldg K crosses the stream:
11/05 SO: Same. Discussion of how much space could be taken
where Bldg K crosses the stream. SO: We need to calculate the
volume of the duct that crosses the river – we could use at least
this much volume in different places to add insulation.
11/12 SO: Same.
PBA
Medium
2.5.8 Demo in D
11/12 SO: Will be in Addendum 8.
2.5.9 Below grade waterproofing at A, B, C, D, F:
11/05 SO: Remains underway – not in the Addendum 8 set. GP:
Will dig test pits to determine condition of walls.
11/12 SO: Same. GP: Test pits will be dug this week.
PBA
High
2.5.10 Masonry infill on east side of Bldg B:
11/05 SO: Remains underway – not in the Addendum 8 set.
Owner requested pricing on new brick infill in all openings.
Please include a count of any openings that would not otherwise
require new infill so Owner can evaluate. Does MC need
drawings to price? GP: No
11/12 GP: Met with mason this morning – now waiting for
pricing.
MC
Medium
2.5.11 Masonry cornice at Bldg A South Elevation:
11/12 SO: Will be in Addendum 8.
2.5.12 Vestibule at Bldg E:
11/12 SO: Will be in Addendum 8 & MEP coordination to follow.
AZT
Medium
2.5.13 Bldg B Floor Gypcrete:
11/05 DM: 1/4” plywood is adequate if soft spots are small, but
larger areas could require ½”. Knowing depth of gypcrete is part
of this answer also.
11/12 Same. Waiting on access to bldg B.
2.5.14 Bldg H Electrical Room Door:
11/12 SO: Will be in Addendum 8 set.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #14
11/12/2019
Page 7 of 8
2.5.15 Mason’s mortar samples:
10/25 GP: Mason received test results & will start prep of
samples for approval. SO: I will review on site when ready.
11/01, 11/05, 11/12 Same.
2.5.16 Existing windows in M and F:
11/01 GP: They are all different in their details but are all typical
windows. SO: Let’s review on site Tuesday.
11/05 Reviewed on site. PBBA to update existing condition
drawings with detailed dimensions so that GP can have them
priced. SO: SHPO will allow up to ½” difference in the
dimensions.
11/12 SO: Same. Priority? GP: Next, along w/Bldg F.
PBA
High
2.5.17 MC Request to increase output on outstanding construction
items:
11/12 GP: Status? SO: PBA has added staff which enabled us to
add additional items to Addendum 8. After Addendum 8, we will
have 5 outstanding issues: Bldg F, Existing window details,
Connectors at B/D & D/E, Flood vents, Waterproofing below
grade at A, B, C, D, F; which MC has prioritized for us. We will
continue to review these priorities & deadlines.
Morrissey & BSC are substantially caught up.
Aztech will need more time as they have substantial redesign
work on both Mech VE & Sanitary lines in addition to their CA
work. We will continue to review their priorities & deadlines.
Their next priority after issuing Addendum 8 is to catch up on
submittals.
2.6 SHPO APPROVALS
11/05 SHPO issues moved to separate list.
11/12 SO: SHPO weekly review will be held separately w/SO, JS
& EK. Will only report here on the submittal that we are
currently working on, & any other updates as needed.
2.6.2 NPS Approval of Roofing Details:
11/05 SO: Would like to have mock-up of revised slope to send
to NPS. PL: Will do. Where? SO/SK: Northeast corner of Bldg J.
11/12 PL: Mock-up should be ready on Friday. SO: Will come to
the site to photograph it Friday afternoon, with the goal of
submitting this item to SHPO by the middle of next week.
PBA/MC/JS
Highest
2.7 CONSTRUCTION TOPICS:
2.7.1 Pricing for raising floors in Bldgs G, H & J above 500 year flood:
11/12 GP: Pricing is being issued as it is available. PL: I am setting
the sub-floor at 30’-5”. SO: Yes, that is what we should be using
since we don’t have a finish floor material approval yet.
2.7.2 Transformers/Eversource Coordination/Electric Meter location:
11/01 GP: Received a sketch but it needed revision. They are
working on the revision.
11/05, 11/12 GP: Same.
2.7.3 Allowed scope of work under partial permit:
11/12 Bldg Permit received. CLOSED.
2.7.4 Underground utility installation:
11/12 Bldg Permit received. CLOSED.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #14
11/12/2019
Page 8 of 8
2.7.5 Job Site Meetings:
11/05 GP: 10 am on Tuesdays moving forward, with alternating
weeks of job site meetings and conference calls.
11/12 CLOSED.
2.7.6 Telephone/Cable lines:
11/05 EK: Will contact Frontier. Direction is to plan for 2 services.
11/12 EK: Had call w/Frontier last week, waiting on proposal
from them. Have not reached cable provider yet. FB: This is high
priority if you want 2 services.
EK
High
2.7.7 Hiring of Testing Agency:
11/12 EK: Have received a quote from one firm, waiting on
others. GP: We have hired a firm for concrete testing. EK:
Shouldn’t we be hiring them? DM: Yes, Owner should hire. GP: I
have already issued purchase order – will talk offline w/EK to
straighten out.
EK
High
2.7.8 Masonry add’l scope – T & M:
11/12 GP: Many poor existing conditions – can we proceed T&M
on the repairs? FB: I want to review the scope on site.
MC/FB
High
3.0 CHANGE ORDERS
3.1 Status:
11/05 SO reviewed & signed CO #’s 2,3,4,5.
11/12 SO: Please send scans of CO’s that I signed. The CO for
framing to raise floors in J and G is approved.
4.0 REQUISITIONS
4.1 Status:
11/05 SO reviewed & signed Req #2.
11/12 SO: Can I get scans of the items that I signed? FB: Yes. EK:
I will send them.
Alternating job site meetings/conference calls will be held weekly. Next up is a job site meeting at 10:00
am, November 19, 2019.
Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC
These minutes are meant to convey & record the general content of the meeting, but do not represent a
verbatim recording. Please promptly respond to the Architect with any comments or questions.