HomeMy WebLinkAbout2019-11-05 Oxoboxo Mtg Min 13#16-063
Oxoboxo Lofts, Uncasville , CT
MEETING MINUTES #13
PROJECT: Oxoboxo Lofts
42 Pink Row
Uncasville, CT
DATE: November 5, 2019
TIME: 9:00 a.m.
LOCATION: Job Site
Present:
Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net
Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com
Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com
Gifford Perry (GP) MC Gifford@MaggioreCos.com
Peter Lentine (PL) MC Peter@MaggioreCos.com
Paul Maggiore (PM) MC Paul@MaggioreCos.com
Matt Abraham (MA) DP MAbraham@DakotaPartners.net
Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net
Roberto Arista (RA) DP RArista@DakotaPartners.net
Sam Kirby (SK) PBBA SKirby@pbbarchitect.com
Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com
Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com
Pat Callahan (PC) AZT PCallahan@aztecheng.com
Brandon Handfield (BH) Yantic River Consultants Brandon@yrc-ne.com
Minutes to:
Karl Walsh DP KWalsh@DakotaPartners.net
Marc Daigle DP MDaigle@DakotaPartners.net
Evan Fink (EF) DP EFink@DakotaPartners.net
Alycia Quintiliani DP aquintiliani@dakotapartners.net
Bill Rundlett DP Brundlett@dakotapartners.net
Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com
Frank Vacca (FV) BSC FVacca@BSCGroup.com
Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com
James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com
CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown
Lofts Construction: Start Date: August 1, 2019 End Date: November 1, 2020
Responsible
Party
Priority
Level
1.0 CONSTRUCTION SCHEDULE & PROGRESS
1.1 CONSTRUCTION SCHEDULE:
1.1.1 Status:
10/25 GP: Still behind schedule. Helical pile installation starts
10/28, weather permitting.
11/01 GP: Same on schedule. Helical pile installation underway.
11/05 Not reviewed.
1.2 CONSTRUCTION PROGRESS:
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1.2.1 Status:
11/01 GP: J, H, G sandblasting complete, cleaning. B and D:
sandblasting 2 on D, 2,3,4 on B. Next Week will be 1,B & SB on B.
Floating dock on M is being demo’d. Masonry washing: prep
starts Monday, washing, then grinding the joints. Floor framing
of M & K starts week after next, then move to J.
11/05 PL: Sandblasting in basement of B. Started on 4 in B &
worked down. 2nd floor of D has been sandblasted. Air quality
inspection today for J, H, G. Masonry washing ongoing – on M
now. South side of M completed. Cutting out furnace in F now.
Site: concrete removal on exterior of M.
2.0 CONSTRUCTION TOPICS
2.1 SITE/CIVIL TOPICS:
2.1.1 Site/Civil Submittals & RFI’s:
11/01 FV: RFI 16 for site walls - need to review w/SO re: SHPO.
We are reviewing 2 submittals.
11/05 Not reviewed.
BSC
Medium
2.1.2 Dam Removal Construction Schedule & Progress:
10/25 FV: Had meeting on site yesterday w/Bill (Owner) &
Contractor. Have to reach out to DEEP Dam Safety with de
minimis changes. BSC engineer on site today. Contractor is getting
ready to take down portions of the head wall. MA: Will send
contact at Dam Safety to FV. FB: We can proceed with reasonable
assurance? FV: You should proceed with items not in the stream
until we review with DEEP Dam Safety.
11/01 FV: Started work last Friday. On hold for rain. Same on
submitting de minimis changes. DEEP Dam Safety wants site visit
in the next few weeks. Made Bill aware of that & will keep
everyone involved in the dam construction posted on site visit.
Dam Safety recognizes that they have been inattentive due to loss
of personnel, so they seem willing to work with us.
11/05 Not reviewed.
BSC
High
2.1.3 Encroachment Permit for Guardrail on Route 32:
10/18 FV: Town traffic authority is the Mayor. He & the FM are
in support of keeping the driveway. People at local ConnDOT
office have asked that we take the concern to the ConnDOT
Newington office. This is a residential redevelopment of less than
100 units which should exempt us from Major Traffic Generator
permit. DOT District 2 may still require a traffic study, even though
not statutorily required. Should not impact scheduling but
pushing as hard as we can to resolve. What is deadline for MC to
start work? GP: Spring. FV: Good, will give time to do traffic study
if required.
10/25 FV: Working with Town & State, negotiating best path
forward.
11/01 FV: Ongoing. Setting up meeting with District 2.
11/05 Not reviewed.
BSC
Medium
2.1.4 Gas Company Coordination:
10/25 FV: Spoke w/Eversource Gas Engineering who indicated
that we can continue to use the ¾” high pressure (199psi) line.
Will be reduced to 20 psi, then to 5” water column at the meter.
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New civil plans represent this. DA: 5” is the bottom end of our
equipment, which is in the 5-11” range. Would prefer
something higher than 5”. FV: I will clarify the 5” water column
reduction.
11/01 FV: Sent email to Gas Company, they responded. PC: He
said that the load is fine, I will follow up with Mike Applebee at
the Gas Company (Eversource).
11/05 Not reviewed.
AZT
High
2.1.5 Updated Civil Set of Drawings:
10/25 FV: Dwgs sent to FB on Monday. FB: Brought drawings to
every dept yesterday except DPW. Achieved sign-off from every
dept except DPW, including verbal from FM. Vern indicated that
we should be able to pull permit by middle of next week. DM:
Are these a construction set of drawings? FV: Only upcoming
changes would be any DPW comments & changes to sanitary
that we are working on. GP: We need summary list of changes.
SO: I will remind FV.
11/01 FB: Have been checking daily – DPW has not even looked
at drawings yet.
11/05 FB: Going to DPW today.
BSC
High
2.1.6 Site Accessibility:
10/25 FV: Civil drawings now show a switchback HC ramp – have
not directly coordinated with Eversource but assumption is that
they will need direct vehicle access to the transformer, which
makes keeping the switchback necessary. Have not coordinated
with EF. SO: I will follow up w/EF.
11/01, 11/05 SO: Same.
SO
Medium
2.1.7 Trees in Courtyard:
11/01 EK: Will send signed change order today. FB: Proceed
with the work. GP: Ok.
11/05 PL: Work will proceed after grubbing/clearing is
completed.
EK
Medium
2.1.8 FMC Application to DEEP:
10/04 SS: FMC application was signed & submitted by DOH & was
sent to DEEP. Cover letter states that we are exempt from public
notice & hoping DEEP agrees with that when we meet with them
for technical review meeting.
10/11 SS: FMC is moving forward, but will not be approved for 3
weeks at best. Technical meeting the 3rd week of Oct is our
internal planning – DEEP would have final say on when that
meeting will occur.
10/18 FV: Nov. 4 10:30 am DEEP office is the coordination
meeting.
10/25 FV: Will not receive approval at the meeting but meeting is
an important part. Meeting is at DEEP office at 79 Elm St
Hartford. FV, RA, SO to attend.
11/01 FV: Meeting on Monday depends on today. Jeff C. Wanted
to cancel it.
11/05 RA: Consent order has put a hold on the FMC application.
Consent order will take a couple of weeks to issue & get
approved. New estimate is January for approval of FMC.
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2.1.9 Helical Pile Installation:
11/01 GP: Helical pile installation started 2 days ago. 6 piles are
installed, 1 remaining, then brackets. Call from DEEP shut down
the helical piles work because we are in the river. RA & PL are
meeting w/Jeff from DEEP on site this morning to resolve.
11/05 Work stopped. See consent order topic below.
Consent Order:
11/05 BH: On hold for work in and around river. Working on
restoration plan which will show constructing a 2-layer barrier (fill
pkg, coffer dam & silt curtain) to allow river to run by our work
without being affected by it, so we can finish the helical pile &
grout bag work. DEEP wants to know how long fill will remain –
proposing 30 days. RA: Timeframe is to have the restoration plan
from BH by end of the week. BSC is working on hydraulic analysis
to become part of the consent order. Estimating receipt of consent
order by Nov. 15. Once consent order is in place, it becomes part
of the FMC. BH: Any future work in the river has to be coordinated
with Fisheries schedule for unrestricted waterway access – usually
June-Sept. PL: There are grassy areas between the buildings and
the river. GP: What is the setback? BH: There is no setback from
DEEP perspective – all work is within the floodway. RA: What
exactly is the future work? PL: Underneath Bldg K – rebuild the
wall of the basement, window installation on G, J, H, K. BH: Can be
handled with a future request to DEEP for permission to perform
the work.
BH: There should be a water handling plan in the FMC that
instructs how to move and/or anchor equipment in case of a
severe weather event. BSC to confirm fisheries schedule & that
water handling plan is in the FMC.
BH:DEEP expressed concern about our disturbance of the south
bank when we created a ramp & drove over it. We will have to
address this as an ongoing issue. PL: Do we need to incorporate
stabilization of that ramp within the 30 day timeframe? SO: When
does theoretical 30 days start? BH: as soon as the consent order is
signed by DEEP & the Owner. GP: Can we review your report
before it goes to DEEP? BH: Will not submit my report to DEEP
until report is reviewed by Owner. PM: Is the town aware of what
you are doing? BH: I don’t think that we have to go back to local
authorities once the DEEP has taken over, but will ask DEEP when
we submit the draft plan. TC: ACOE needed? BH: DEEP is the liaison
for Army Core in CT – so far no indication of needing ACOE.
Grout Bag Submittal:
11/05 BH: Reviewed w/Susan ? on site the need to show grout
bags at the perimeter of the foundation & grout injected under
the foundation behind the grout bags. GP: We need the submittal
returned ASAP – it takes 2 weeks to order the grout bags. BH: Will
have to follow my work on the restoration plan.
2.2 ENVIRONMENTAL REMEDIATION TOPICS:
2.2.1 Environmental Submittals & RFI’s:
11/05 No RFI’s or submittals outstanding.
2.2.2 RAP Application to DEEP:
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11/01 MA: TC was on site doing slab testing which was one of the
3 items we needed for RAP. The other 2 items are close behind –
should be completed soon.
11/05 TC: Results of soil vapor readings inside other buildings
should arrive next Monday. Have to test building B when it is
available – it was under containment at the time we tested.
DTEC
High
2.2.3 Injection System: (related topic below: equipment in Bldg M
Basement)
10/18 FB: Not going to happen for a while. Hold on everything,
including notification of neighbors.
10/25, 11/01 Not reviewed.
11/05 TC: Still on hold. Winter will dictate the work – have to
pump 40k gallons of water into the ground. (Extended discussion
of where the water might come from) RA: Work on hold until
Dakota owns the property. TC: Process & results of injection
takes about 1 year.
2.2.4 Abandoned Brownfield Application to DEEP:
10/25 TC: Working on DEEP sign-off, then DECD has to sign off.
Need approval before closing since we can’t get into that program
after purchase. FB: Anything we need to do? TC: Nothing for
construction – this is more legal. Had a call yesterday w/RA &
Attorney so process is moving forward.
11/01, 11/05 Not reviewed.
2.2.5 SVE Equipment:
10/18 SO: SVE equipment can potentially go in Bldg F. We need
the Owner to let us know if they ever intend to fit out Bldg F. EK:
Ok, will do.
10/25 TC: No update.
11/01 SO: Reminder to EK that we need answer on Bldg F per
above.
11/05 RA: Owner does not want to fit out Bldg F in the future. TC
to issue specs on the new SVE equipment that will be installed so
that Aztech can supply power.
2.2.6 Remediation in Courtyard:
11/01 GP: Will remove trees first, then DTEC will follow behind,
which moves schedule to week of Nov. 11.
11/05 PL: Schedule is the same.
DTEC
High
2.2.7 Transformers removed from Courtyard:
10/25 PL: Update on removal? TC: I talked to the contractor – he
assured me that they were moved out of the way on site. FB:
Get them off site. TC: Underway. My sub, AES Environmental, is
looking at best way to dispose of the solid transformers.
11/01 GP: Transformers are still on site.
11/05 TC: Transformers have disappeared. They were empty &
there were no PCB’s in the soil below them. I prep the final
environmental sign-offs and I will indicate in that reporting that
they were stolen but that they did not contain hazardous
material. PM: Do we need a police report? RA: Should have a
report. TC should request it.
DTEC
Medium
2.2.8 Equipment in M Basement:
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11/01 GP: if it needs to remain, will need power for it. Think we
will need 40 amp circuit, breakers, etc. but should get more info
from TC. There is a piece of electric baseboard heat in the
manhole which needs to be replaced. GP to issue RFI.
11/05 PL: System is running now. TC: DEEP was complaining
about not receiving reports from Faria. Will assist Faria in
maintaining compliance with DEEP. GP: I will issue an RFI for the
electrical service needs.
MC/GP
Medium
2.3 STRUCTURAL TOPICS:
2.3.1 Structural Submittals & RFI’s:
10/25 No submittals outstanding.
RFI # 6 returned. RFI # 17 (ME) remains open. GP: RFI #17 for steel
lintel schedule is highest priority.
RFI #9 (PBA & ME) for structural masonry walls in Bldg B Basement
& Sub-Basement remains open. SO: Will send updated drawings
showing the structural walls in Basement & Sub-Basement levels
to ME so they can design lintels to support openings that we need.
11/01 Same.
11/05 DM: Most of RFI #17 has been issued in the sketches that
have been coming out, but will issue formal response to complete
RFI #17 today or tomorrow.
PBBA/ME
ME
High
Highest
2.3.2 Building K Floor & Basement:
11/01 DM issued revised sketches.
11/05 DM: 1 more revised sketch needed but have had no
access to the building. PL: Can’t pin to the existing rubble. DM:
Don’t need to pin if we have a level surface & can pitch towards
the bldg. There is no load other than the weight of the wall. SK:
Slab location? PL: Where it exists, it is 2 feet back from the wall.
ME
High
2.3.3 Demo in D revealed notched columns, missing beam, failing
southwest corner of bldg:
10/25 GP: Dug out exterior corner at D – concrete patch revealed
– concerned about doing major demo of this concrete due to
fragile nature of the building corner. Will have to shore up the roof
& take down the entire corner of the building before we remove
the concrete. ME should provide design for shoring.
11/01 GP: Not resolved to my knowledge.
11/05 SO: Sketches issued yesterday, I am reviewing. DM: We
don’t design shoring – it is means and methods. That roof is not a
complicated shoring problem.
SO
High
2.3.4 Steel in Bldg F:
11/05 DM: Investigating now if we can eliminate steel columns
& just add girts to support walls & roof. PBBA to investigate a 2-
story access ladder or ship’s ladder to access the chiller on the
roof.
PBA/ME
Highest
Priority
#3
2.3.5 Waterproofing of below-grade walls at A, B, C, D, F:
10/25 SO: Will create detail, mark locations, & send to DM to
review how low we can safely dig to install waterproofing.
11/01 SO: In process.
11/05 DM: The older buildings will have stone below grade. Brick
below grade has long been frowned upon so there shouldn’t be
much of it, but we do know the interiors of the walls in C and D
PBA/ME
High
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have brick. GP: We will do test pits in different areas so that we
know what is there.
2.3.6 Helical Pile Installation:
11/01 See above under site/civil topics. DM to perform
inspections?
11/05 DM: Will need a final submittal on the helical piles that is
the logs for installation. GP: Noted.
2.3.7 Special Inspections:
11/05 EK: We will hire special inspector & testing agency. DM to
add helical piles to the statement of special inspections.
2.3.8 Bldg J:
11/05 PL: Discovered 2 openings under the slab on the courtyard
wall that had been covered by plants. Have photo but cannot
currently access them.
2.3.9 Bldg B:
11/05 DM: Need depth of gypcrete needed to level the floors.
DMann: As soon as air is clean in B, we will shoot elevations of
floors to determine depth needed.
2.4 MEP TOPICS:
2.4.1 Environmental Submittals & RFI’s:
10/25 No RFI’s outstanding.
SO: AZT has many submittals to review – they will likely miss the
2 week turnaround due to the Mech VE drawings – please
prioritize the return. GP: Large equipment is the priority.
11/01 GP: Boilers, pumps, water tanks are priority. Electrical
should go in order of submission date.
11/05 PC: Working on large mech equipment – expect it by the
end of the week.
AZT
Medium
2.4.2 Ejector Pit Redesign/Elimination:
10/18 FV: Attempting to collect all sanitary to discharge via
gravity. Floor drains in sub-basement of B will have to connect to
a much smaller ejector pit. On the permitting set, the sanitary
will remain the same which shows ejector pit. It will be easier to
permit the larger ejector pit & then switch to a smaller ejector
system. Will review gravity solution w/Aztech.
10/25 PC: Received update from FV, want to meet w/SO in person
to review. SO: Ok, after Mech VE deadline. Reviewed this w/FV &
PL on site last week – with a re-route of sanitary from B & raise
grade slightly between Bldgs F and G, we think we can just make
the gravity work. Per FV/PC, will need to put floor drains in B Sub-
basement, Bldg F, and sanitary for lower level of Bldg C on the
smaller ejector pit.
11/01 PC: Will review w/SO, FV, MC at Tuesday’s site meeting.
11/05 Reviewed after meeting. Discussion of whether Bldg B sub-
basement & Bldg C 1st floor can make it into the gravity system.
Next Step: SO to calculate elevations, working backwards from
top of arch crossing the river at Bldg K, & send to AZT.
AZT/PC
High
2.4.3 Mechanical VE:
11/05 PC: Have drawings with me. Definitely still need
coordination but can use for pricing. (Coordination meeting
between PBBA & AZT completed after job site meeting.)
PBBA/AZT
Highest
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2.4.4 Sprinkler System:
11/01 Conf call held on Monday. Sprinkler sub proceeding w/NFPA
13 in all buildings except D and E – these get NFPA 13R.
11/05 GP: want to confirm locations of the areas that we need to
put the compressor dry system.
PBBA
Medium
2.4.5 Egress from Electrical Rooms:
10/25 GP: Do we need a 2nd means of egress from Bldg D Elec
Room? SO: Reviewed w/DA when we moved the room to D – we
determined that it would most likely not be required but need to
see layout to confirm. Thought that Electrician was working on
layout but haven’t seen it. GP: Layout will be part of gear
submittal.
11/01 GP: Should have layout of Electrical Room from Electrician
in the next few days.
11/05 GP: Layout of Bldg D Electrical Room is almost complete –
should have by end of today or tomorrow. SO: Will also need Bldg
H electrical room layout.
2.5 ARCHITECTURAL TOPICS:
2.5.1 Architectural Submittals & RFI’s:
10/25 RFI’s 1, 9, 10, 11, 18 remain open.
GP: RFI #18 Exterior Door Schedule questions is priority.
RFI #8 (YRC) also remains open for review of need for riprap until
grout bag installation is done.
11/01 SK: RFI #18 underway.
11/05 SO: SK working on RFI 18. I am working on hardware
schedule portion of it. GP: For RFI #8, BH will add riprap to the
design – it will be in the consent order.
PBA/SK
High
Due
10/31
2.5.2 Updated package of drawings for permit:
11/05 Addendum 8 issued today. Will collate through this
Addendum & create a new complete set of drawings.
PBA/SO
High
Due
11/8
2.5.3 Access to Courtyard at Bldgs H, J, K, M (RFI MC 001):
11/01 SO: Will be issued in set being delivered 11/5.
11/05 SO: Issued today in Addendum 8 set. Will need Owner to
review & approve proposed solution, but Owner will want pricing
as part of that review. EK: Correct. GP: Add these exterior doors
to RFI #18 answer.
2.5.4 Flood Vents:
10/25 SO: Will be issued by 11/15. PL: Is there a need for a flood
vent in the north basement wall of Bldg K? SO: Will review &
include in flood vent drawings if needed.
11/01 SO: Underway.
11/05 SO: Remains underway – not in the Addendum 8 set.
PBA/SO
Low
Due
11/15
2.5.5 Existing Connections between B & D and D & E:
09/13 PL: Existing connections at B/D and D/E – need more
detail on scope of work. Floors are rotted, roofs are leaking.
Want to run sprinkler line through. SO: Intent is to keep them
for SHPO, close them off to general access but allow for utility
lines to pass through them. SK: Will need heat in them if
sprinkler runs through. SO: We will review & provide more
details.
09/20, 09/27, 10/04, 10/11, 10/18 SO: Same.
PBA/SK/TG
Medium
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10/25 SO: Will be issued by 11/8.
11/01 SO: Same.
11/05 SO: Remains an open item – not in the Addendum 8 set.
2.5.6 Laundry room relocation in Bldg B:
11/01 SO: Will be issued in set being delivered 11/5.
11/05 SO: Architectural portion of drawings issued today in
Addendum 8 set. AZT needs to update their drawings to reflect
this change.
AZT
Medium
2.5.7 Insulation & Waterproofing where Bldg K crosses the stream:
10/25 SO: Will check if this has been included in dwgs.
11/01 SO: Same.
11/05 SO: Same. Discussion of how much space could be taken
where Bldg K crosses the stream. SO: We need to calculate the
volume of the duct that crosses the river – we could use at least
this much volume in different places to add insulation.
PBA/SO
Medium
2.5.8 Demo in D
11/01 SO: Will be issued in set being delivered 11/5.
11/05 SO: Architectural portion issued today in Addendum 8.
Structural portion is being issued via SKS’s.
2.5.9 Below grade waterproofing at A, B, C, D, F:
10/25 GP: Reviewed on site w/SO last week. Status? SO: We do
need the waterproofing since all below-grade walls show past
and/or present water infiltration. I will issue detail & mark site
plan for where it is needed, then review w/DM.
11/01 SO: In process.
11/05 SO: Remains underway – not in the Addendum 8 set. GP:
Will dig test pits to determine condition of walls.
PBA
Highest
Priority
#2
2.5.10 Masonry infill on east side of Bldg B:
10/25 GP: Reviewed on site w/SO last week. Status? SO: Sent
photos to EK & EF at DP to see what they want.
11/01 SO: In process.
11/05 SO: Remains underway – not in the Addendum 8 set.
Owner requested pricing on new brick infill in all openings.
Please include a count of any openings that would not otherwise
require new infill so Owner can evaluate. Does MC need
drawings to price? GP: No
MC
Medium
2.5.11 Masonry cornice at Bldg A South Elevation:
10/25 SO: Reviewed on site last week. Will issue sketch ASAP.
11/01 SO: In process.
11/05 SO: Remains underway – not in the Addendum 8 set. We
will issue a drawing that calls out the entire length of cornice on
the south side of Bldg A to be repaired to match its existing
configuration.
PBA
Medium
2.5.12 Vestibule at Bldg E:
10/25 SO: Reviewed on site last week. Construction is very
shoddy, told MC to demo. Will issue sketches ASAP.
11/01 SO: Will be issued in set being delivered 11/5.
11/05 SO: Architectural portion issued today in Addendum 8.
MEP coordination drawings to follow.
AZT
Medium
2.5.13 Bldg B Floor Gypcrete:
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11/05 DM: 1/4” plywood is adequate if soft spots are small, but
larger areas could require ½”. Knowing depth of gypcrete is part
of this answer also.
PBA/ME
Medium
2.5.14 Bldg H Electrical Room Door:
10/25 GP: Reviewed on site last week w/SO. Door to exterior
needed to satisfy Eversource. SO: will issue sketch.
11/01 SO: In process.
11/05 SO: Remains underway – not in the Addendum 8 set. GP:
Add this exterior door to RFI #18 answer.
PBA
Medium
2.5.15 Mason’s mortar samples:
10/25 GP: Mason received test results & will start prep of
samples for approval. SO: I will review on site when ready.
11/01, 11/05 Same.
2.5.16 Existing windows in M and F:
11/01 GP: They are all different in their details but are all typical
windows. SO: Let’s review on site Tuesday.
11/05 Reviewed on site. PBBA to update existing condition
drawings with detailed dimensions so that GP can have them
priced. SO: SHPO will allow up to ½” difference in the
dimensions.
2.6 SHPO APPROVALS
11/05 SHPO issues moved to separate list.
2.6.1 SHPO review of interior paint removal methods:
10/11 SO: Forms went to SHPO this week, which started 30 day
review period.
10/18 GP: Sandblasting underway.
10/25 SO: Expect review by SHPO the week of Nov. 10.
11/01 SO: Same.
11/05 Moved to separate list. CLOSED.
SHPO
Due
11/11
2.6.2 NPS Approval of Roofing Details:
10/25 GP: When will we have this? SO: Working on redesign of
detail that does not add excessive cost to the project. MC: This is
highest priority.
10/25 afternoon: JS: Will prep forms. SO: Will modify roof detail
slightly to ease the slope of the insulation & work on perspective
views. Want to hold the depth of insulation because it is code-
required R-49 & it is the only insulation in the buildings.
11/01 SO: Will review sketch on site Tuesday.
11/05 SO: Would like to have mock-up of revised slope to send
to NPS. PL: Will do. Where? SO/SK: Northeast corner of Bldg J.
JS/SO
Highest
Priority
#1
2.6.3 NPS Approval of Wood Flooring vs. LVT inside units:
10/25 GP: Status? SO: Issue was placed on hold when floor
raising issue came up; need to pick it up again. MC: This is next
highest priority.
10/25 afternoon: JS: Had conversation w/NPS reviewer who
indicated that Cap Ave project standards do not apply to this job.
EK: ask him if newly created raised floors have to be wood since
they are new & should not mimic the originals. JS: Will do.
11/01 SO: Pending SHPO answering if raised floors need wood.
11/05 SO: Have not received response from Julie; will ask JS to
follow up. Moved to separate list. CLOSED.
PBA/SO
JS
Highest
Priority
#3
Highest
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Meeting Minutes #13
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2.6.4 SHPO review of windows:
10/25 SO: This will not delay the large window order since those
are replacing replacement windows, but do need the shop dwgs
on the historic replacement windows ASAP. GP: Having issues
awarding those windows. SO: JS/SO will ask Julie next Tuesday to
confirm that SHPO does not have approval rights on windows if
original windows are no longer in the building.
11/01 SO: SHPO said that they have to review all windows,
including the ones that are replacing replacement windows.
11/05 Moved to separate list. CLOSED.
2.6.5 Exterior Masonry Cleaning:
10/25 MC: Status? SO: Sent photos of 3 test cleaning areas to DP
– recommending the most thorough cleaning of the masonry but
it takes the color back to the original which is much more orange
than existing condition. Want DP to review – they have the
option of selecting a less thorough method that would leave the
masonry color more like what they have been used to seeing. We
will then need amendment forms from JS to send to SHPO along
with submittal & photos that MC has provided.
11/01 SO: Same.
11/05 Moved to separate list. CLOSED.
PBA/SO
JS
High
High
2.6.6 SHPO Approval of Signage:
10/11 SO: Need to review current signage in the dwgs w/DP for
appropriateness w/DP standards & w/an “industrial look”. After
that, will need signage submittal package from MC’s sub &
amendment forms from JS to submit to SHPO.
11/01 SO: Same.
11/05 Moved to separate list. CLOSED.
2.6.7 NPS Approval of MEP locations:
10/11 SO: Will review for potential areas of concentrated ducts,
pipes and conduit concealing structural features like posts &
beams.
11/01 SO: Same.
11/05 Moved to separate list. CLOSED.
2.6.8 SHPO Approval of Lighting:
10/11 SO: Need to review appropriateness of lighting selections
for “industrial look”, then will need lighting submittal to submit
to SHPO for review.
11/01 SO: Same.
11/05 Moved to separate list. CLOSED.
2.6.9 PBBA Directive for Window Clearance:
10/11 SO: Will check drawings to make sure we comply.
11/01 SO: Same.
11/05 Moved to separate list. CLOSED.
2.6.10 Changes to design that should be submitted to SHPO/NPS:
10/25 Removal of Bldg E Vestibule; Accommodation of
previously hidden girders in Bldg B, change of use to interiors of
Bldgs L & M. SO: Will create comprehensive list that will be
reviewed at weekly mtg/call, then review bi-weekly w/JS.
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #13
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11/01 SO: Comprehensive list of all conditions of approval and
changes to design underway. Will have for review on site
Tuesday.
11/05 Comprehensive list reviewed. SO to email same to all.
CLOSED.
2.7 CONSTRUCTION TOPICS:
2.7.1 Pricing for raising floors in Bldgs G, H & J above 500 year flood:
10/25 GP: Price received, will be a deduct. Holding it for possible
need for interstitial fire protection.
11/01 FB: GP sent deduct change order. Will address the adds
separately.
11/05 FB: Change order in DP’s hands.
2.7.2 Transformers/Eversource Coordination/Electric Meter location:
10/11 DM: Meters approved to go inside the buildings.
Eversource does want direct access to the electrical rooms via
an exterior door. GP: Should receive info any day now from
Eversource – will send to FV to include in utility plan.
10/18 Not reviewed.
10/25 GP: Waiting on underground configuration from
Eversource.
11/01 GP: Received a sketch but it needed revision. They are
working on the revision.
11/05 GP: Same.
2.7.3 Allowed scope of work under partial permit:
10/18 10/18 EK: Verbal from Owner for full release. Addendum to
agreement is being prepared. GP: Starting when? EK: Will follow
up on that, don’t have a signature yet.
10/25 S10/25 EK: Waiting on final paperwork from Owner, but MC is
approved to move ahead anywhere.
/01 11/01 FB: Waiting for final permit.
11/05 FB: Same, meeting w/DPW today.
DP/EK
High
2.7.4 Underground utility installation:
11/01 FB: Have water & sanitary approval. Still waiting on DPW
to review drainage. GP: Waiting for all approvals.
11/05 GP: Same.
2.7.5 Job Site Meetings:
10/25 GP: First job site meeting November 5, 9:00 am, then bi-
weekly job site, conf call rotation. After Nov. 5, will move
Tuesday meetings later in the day to accommodate sub mtgs.
11/01 Same.
11/05 GP: 10 am on Tuesdays moving forward, with alternating
weeks of job site meetings and conference calls.
2.7.6 Rotted Conditions:
11/01 GP: There are rotted conditions throughout the site. Ok to
proceed on time and materials? FB: Yes.
11/05 CLOSED.
2.7.7 Telephone/Cable lines:
11/05 EK: Will contact Frontier. Direction is to plan for 2 services.
3.0 CHANGE ORDERS
3.1 Status:
11/05 SO reviewed & signed CO #’s 2,3,4,5.
#16-063 Oxoboxo Lofts, Uncasville, CT
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4.0 REQUISITIONS
4.1 Status:
11/01 EK: Payment was approved, just waiting for money to
arrive in bank account. Should be able to pay MC early
next week.
11/05 SO reviewed & signed Req #2.
H
Alternating job site meetings/conference calls will be held weekly. Next up is a conference call at 10:00
am, November 12, 2019.
Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC
These minutes are meant to convey & record the general content of the meeting, but do not represent a
verbatim recording. Please promptly respond to the Architect with any comments or questions.