HomeMy WebLinkAbout2019-11-01 Oxoboxo Mtg Min 12#16-063
Oxoboxo Lofts, Uncasville , CT
MEETING MINUTES #12
PROJECT: Oxoboxo Lofts
42 Pink Row
Uncasville, CT
DATE: November 1, 2019
TIME: 9:00 a.m.
LOCATION: Conference Call
Present:
Frank Brachanow
(FB)
Dakota Partners (DP) FBrachanow@DakotaPartners.net
Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com
Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com
Gifford Perry (GP) MC Gifford@MaggioreCos.com
Matt Abraham (MA) DP MAbraham@DakotaPartners.net
Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net
Sam Kirby (SK) PBBA SKirby@pbbarchitect.com
Frank Vacca (FV) BSC FVacca@BSCGroup.com
Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com
Pat Callahan (PC) AZT PCallahan@aztecheng.com
Minutes to:
Karl Walsh DP KWalsh@DakotaPartners.net
Roberto Arista (RA) DP RArista@DakotaPartners.net
Marc Daigle DP MDaigle@DakotaPartners.net
Evan Fink (EF) DP EFink@DakotaPartners.net
Alycia Quintiliani DP aquintiliani@dakotapartners.net
Bill Rundlett DP Brundlett@dakotapartners.net
Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com
Peter Lentine (PL) MC Peter@MaggioreCos.com
Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com
Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com
James Sexton (JS) SHPO/NPS Consultant jmbjcs@hotmail.com
CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown
Lofts Construction: Start Date: August 1, 2019 End Date: November 1, 2020
Responsible
Party
Priority
Level
1.0 CONSTRUCTION SCHEDULE & PROGRESS
1.1 CONSTRUCTION SCHEDULE:
1.1.1 Status:
10/25 GP: Still behind schedule. Helical pile installation starts
10/28, weather permitting.
11/01 GP: Same on schedule. Helical pile installation underway.
1.2 CONSTRUCTION PROGRESS:
1.2.1 Status:
11/01 GP: J, H, G sandblasting complete, cleaning. B and D:
sandblasting 2 on D, 2,3,4 on B. Next Week will be 1,B & SB on B.
Floating dock on M is being demo’d. Masonry washing: prep
#16-063 Oxoboxo Lofts, Uncasville, CT
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starts Monday, washing, then grinding the joints. Floor framing
of M & K starts week after next, then move to J.
2.0 CONSTRUCTION TOPICS
2.1 SITE/CIVIL TOPICS:
2.1.1 Site/Civil Submittals & RFI’s:
11/01 FV: RFI 16 for site walls - need to review w/SO re: SHPO.
We are reviewing 2 submittals.
BSC
Medium
2.1.2 Dam Removal Construction Schedule & Progress:
10/25 FV: Had meeting on site yesterday w/Bill (Owner) &
Contractor. Have to reach out to DEEP Dam Safety with de
minimis changes. BSC engineer on site today. Contractor is getting
ready to take down portions of the head wall. MA: Will send
contact at Dam Safety to FV. FB: We can proceed with reasonable
assurance? FV: You should proceed with items not in the stream
until we review with DEEP Dam Safety.
11/01 FV: Started work last Friday. On hold for rain. Same on
submitting de minimis changes. DEEP Dam Safety wants site visit
in the next few weeks. Made Bill aware of that & will keep
everyone involved in the dam construction posted on site visit.
Dam Safety recognizes that they have been inattentive due to loss
of personnel, so they seem willing to work with us.
BSC
High
2.1.3 Encroachment Permit for Guardrail on Route 32:
10/18 FV: Town traffic authority is the Mayor. He & the FM are
in support of keeping the driveway. People at local ConnDOT
office have asked that we take the concern to the ConnDOT
Newington office. This is a residential redevelopment of less than
100 units which should exempt us from Major Traffic Generator
permit. DOT District 2 may still require a traffic study, even though
not statutorily required. Should not impact scheduling but
pushing as hard as we can to resolve. What is deadline for MC to
start work? GP: Spring. FV: Good, will give time to do traffic study
if required.
10/25 FV: Working with Town & State, negotiating best path
forward.
11/01 FV: Ongoing. Setting up meeting with District 2.
BSC
Medium
2.1.4 Gas Company Coordination:
10/25 FV: Spoke w/Eversource Gas Engineering who indicated
that we can continue to use the ¾” high pressure (199psi) line.
Will be reduced to 20 psi, then to 5” water column at the meter.
New civil plans represent this. DA: 5” is the bottom end of our
equipment, which is in the 5-11” range. Would prefer
something higher than 5”. FV: I will clarify the 5” water column
reduction.
11/01 FV: Sent email to Gas Company, they responded. PC: He
said that the load is fine, I will follow up with Mike Applebee at
the Gas Company (Eversource).
AZT
High
2.1.5 Water/Sanitary Coordination:
11/01 CLOSED.
2.1.6 Updated Civil Set of Drawings:
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10/25 FV: Dwgs sent to FB on Monday. FB: Brought drawings to
every dept yesterday except DPW. Achieved sign-off from every
dept except DPW, including verbal from FM. Vern indicated that
we should be able to pull permit by middle of next week. DM:
Are these a construction set of drawings? FV: Only upcoming
changes would be any DPW comments & changes to sanitary
that we are working on. GP: We need summary list of changes.
SO: I will remind FV.
11/01 FB: Have been checking daily – DPW has not even looked
at drawings yet.
BSC
High
2.1.7 Site Accessibility:
10/25 FV: Civil drawings now show a switchback HC ramp – have
not directly coordinated with Eversource but assumption is that
they will need direct vehicle access to the transformer, which
makes keeping the switchback necessary. Have not coordinated
with EF. SO: I will follow up w/EF.
11/01 SO: Same.
SO
Medium
2.1.8 Trees in Courtyard:
11/01 EK: Will send signed change order today. FB: Proceed
with the work. GP: Ok.
EK
Medium
2.1.9 Debris in the stream bed:
11/01 GP: Downed trees will remain in the stream bed. CLOSED.
2.1.10 Benchmark:
11/01 CLOSED
2.1.11 FMC Application to DEEP:
10/04 SS: FMC application was signed & submitted by DOH & was
sent to DEEP. Cover letter states that we are exempt from public
notice & hoping DEEP agrees with that when we meet with them
for technical review meeting.
10/11 SS: FMC is moving forward, but will not be approved for 3
weeks at best. Technical meeting the 3rd week of Oct is our
internal planning – DEEP would have final say on when that
meeting will occur.
10/18 FV: Nov. 4 10:30 am DEEP office is the coordination
meeting.
10/25 FV: Will not receive approval at the meeting but meeting is
an important part. Meeting is at DEEP office at 79 Elm St
Hartford. FV, RA, SO to attend.
11/01 FV: Meeting on Monday depends on today. Jeff C. Wanted
to cancel it.
2.1.12 Helical Pile Installation:
11/01 GP: Helical pile installation started 2 days ago. 6 piles are
installed, 1 remaining, then brackets. Call from DEEP shut down
the helical piles work because we are in the river. RA & PL are
meeting w/Jeff from DEEP on site this morning to resolve.
2.2 ENVIRONMENTAL REMEDIATION TOPICS:
2.2.1 Environmental Submittals & RFI’s:
11/07 No RFI’s or submittals outstanding.
2.2.2 RAP Application to DEEP:
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11/01 MA: TC was on site doing slab testing which was one of the
3 items we needed for RAP. The other 2 items are close behind –
should be completed soon.
DTEC
High
2.2.3 Injection System:
10/18 FB: Not going to happen for a while. Hold on everything,
including notification of neighbors.
10/25, 11/01 Not reviewed.
2.2.4 Abandoned Brownfield Application to DEEP:
10/25 TC: Working on DEEP sign-off, then DECD has to sign off.
Need approval before closing since we can’t get into that program
after purchase. FB: Anything we need to do? TC: Nothing for
construction – this is more legal. Had a call yesterday w/RA &
Attorney so process is moving forward.
11/01 Not reviewed.
2.2.5 SVE Equipment:
10/18 SO: SVE equipment can potentially go in Bldg F. We need
the Owner to let us know if they ever intend to fit out Bldg F. EK:
Ok, will do.
10/25 TC: No update.
11/01 SO: Reminder to EK that we need answer on Bldg F per
above.
DP/EK
Medium
2.2.6 Remediation in Courtyard:
11/01 GP: Will remove trees first, then DTEC will follow behind,
which moves schedule to week of Nov. 11.
DTEC
High
2.2.7 Transformers removed from Courtyard:
10/25 PL: Update on removal? TC: I talked to the contractor – he
assured me that they were moved out of the way on site. FB:
Get them off site. TC: Underway. My sub, AES Environmental, is
looking at best way to dispose of the solid transformers.
11/01 GP: Transformers are still on site.
DTEC
Medium
2.2.8 Equipment in M Basement:
11/01 GP: if it needs to remain, will need power for it. Think we
will need 40 amp circuit, breakers, etc. but should get more info
from TC. There is a piece of electric baseboard heat in the
manhole which needs to be replaced. GP to issue RFI.
MC/GP
Medium
2.3 STRUCTURAL TOPICS:
2.3.1 Structural Submittals & RFI’s:
10/25 No submittals outstanding.
RFI # 6 returned. RFI # 17 (ME) remains open. GP: RFI #17 for steel
lintel schedule is highest priority.
RFI #9 (PBA & ME) for structural masonry walls in Bldg B Basement
& Sub-Basement remains open. SO: Will send updated drawings
showing the structural walls in Basement & Sub-Basement levels
to ME so they can design lintels to support openings that we need.
11/01 Same.
ME
ME
Highest
High
2.3.2 Building K Floor & Basement:
11/01 DM issued revised sketches.
2.3.3 Building A Structural Review:
11/01 DM issued sketches. CLOSED.
2.3.4 Demo in D revealed notched columns, missing beam, failing
southwest corner of bldg:
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10/25 GP: Dug out exterior corner at D – concrete patch revealed
– concerned about doing major demo of this concrete due to
fragile nature of the building corner. Will have to shore up the roof
& take down the entire corner of the building before we remove
the concrete. ME should provide design for shoring.
11/01 GP: Not resolved to my knowledge.
ME
Highest
Priority
#2
2.3.5 Steel in Bldg F:
10/25 SO: Owe answers to Beth at ME so that she can proceed
with revisions.
11/01 SO: In process. Need EK to confirm future use of Bldg F.
PBA/ME
Highest
Priority
#3
2.3.6 Waterproofing of below-grade walls at A, B, C, D, F:
10/25 SO: Will create detail, mark locations, & send to DM to
review how low we can safely dig to install waterproofing.
11/01 SO: In process.
PBA/ME
High
2.3.7 Helical Pile Installation:
11/01 See above under site/civil topics. DM to perform
inspections?
2.4 MEP TOPICS:
2.4.1 Environmental Submittals & RFI’s:
10/25 No RFI’s outstanding.
SO: AZT has many submittals to review – they will likely miss the
2 week turnaround due to the Mech VE drawings – please
prioritize the return. GP: Large equipment is the priority.
11/01 GP: Boilers, pumps, water tanks are priority. Electrical
should go in order of submission date.
AZT
Medium
2.4.2 Ejector Pit Redesign/Elimination:
10/18 FV: Attempting to collect all sanitary to discharge via
gravity. Floor drains in sub-basement of B will have to connect to
a much smaller ejector pit. On the permitting set, the sanitary
will remain the same which shows ejector pit. It will be easier to
permit the larger ejector pit & then switch to a smaller ejector
system. Will review gravity solution w/Aztech.
10/25 PC: Received update from FV, want to meet w/SO in person
to review. SO: Ok, after Mech VE deadline. Reviewed this w/FV &
PL on site last week – with a re-route of sanitary from B & raise
grade slightly between Bldgs F and G, we think we can just make
the gravity work. Per FV/PC, will need to put floor drains in B Sub-
basement, Bldg F, and sanitary for lower level of Bldg C on the
smaller ejector pit.
11/01 PC: Will review w/SO, FV, MC at Tuesday’s site meeting.
AZT/PC
High
2.4.3 Mechanical VE:
10/25 SO: Deadline is October 31. PC: Working on Mech changes
- up to bldg E or F with VE revisions. Plumbing & Electrical also
will need to be updated.
11/01 DA: Reviewed w/EK on Wed: deadline extended to
Tuesday’s site meeting – will bring drawings with us.
AZT
Highest
2.4.4 VE gas line connections to Megapress:
.
11/01 PC: Megapress accepted. Submittal returned. CLOSED.
2.4.5 Sprinkler System:
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10/25 GP: Will send invite for call to review w/Sprinkler Sub,
Aztech, SO on Monday at 1pm. Sprinkler sub does not think we
need the fire ratings to move to 13R. SO: The fire rating are to truly
separate the buildings from a code standpoint, otherwise
G/H/J/K/M/JM connector is 1 big building and A/B/AB
connector/C/D/E is 1 big building.
11/01 Conf call held on Monday. Sprinkler sub proceeding w/NFPA
13 in all buildings except D and E – these get NFPA 13R.
2.4.6 Egress from Electrical Rooms:
10/25 GP: Do we need a 2nd means of egress from Bldg D Elec
Room? SO: Reviewed w/DA when we moved the room to D – we
determined that it would most likely not be required but need to
see layout to confirm. Thought that Electrician was working on
layout but haven’t seen it. GP: Layout will be part of gear
submittal.
11/01 GP: Should have layout of Electrical Room from Electrician
in the next few days.
2.5 ARCHITECTURAL TOPICS:
2.5.1 Architectural Submittals & RFI’s:
10/25 RFI’s 1, 9, 10, 11, 18 remain open.
GP: RFI #18 Exterior Door Schedule questions is priority.
RFI #8 (YRC) also remains open for review of need for riprap until
grout bag installation is done.
11/01 SK: RFI #18 underway.
PBA/SK
High
Due
10/31
2.5.2 Updated package of drawings for permit:
10/18 FB: 2 sets: 1) civil set with cover sheet. 2) Raising floors –
architectural & structural. SO: Will stamp & issue on Monday.
10/25 SO: FB, apologies for not issuing my portion of the set –
sounds like you forged ahead without it on the permit.
Prepped list of issuances which was distributed this morning.
Will issue raised floors – architectural & structural – as revised
Addendum 6.
Working now on collating all drawings into 1 current set as you
have requested. Will include Mech VE redesign, so will issue after
10/31.
11/01 SO: Issuance of drawings & collated set underway.
PBA/SO
PBA/SO
High
Due
11/1
High
Due
11/8
2.5.3 Access to Courtyard at Bldgs H, J, K, M (RFI MC 001):
11/01 SO: Will be issued in set being delivered 11/5.
PBA
Medium
2.5.4 Flood Vents:
10/25 SO: Will be issued by 11/15. PL: Is there a need for a flood
vent in the north basement wall of Bldg K? SO: Will review &
include in flood vent drawings if needed.
11/01 SO: Underway.
PBA/SO
Low
Due
11/15
2.5.5 Existing Connections between B & D and D & E:
09/13 PL: Existing connections at B/D and D/E – need more
detail on scope of work. Floors are rotted, roofs are leaking.
Want to run sprinkler line through. SO: Intent is to keep them
for SHPO, close them off to general access but allow for utility
lines to pass through them. SK: Will need heat in them if
sprinkler runs through. SO: We will review & provide more
details.
PBA/SK/TG
Medium
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09/20, 09/27, 10/04, 10/11, 10/18 SO: Same.
10/25 SO: Will be issued by 11/8.
11/01 SO: Same.
2.5.6 Laundry room relocation in Bldg B:
11/01 SO: Will be issued in set being delivered 11/5.
PBA
Medium
2.5.7 Insulation & Waterproofing where Bldg K crosses the stream:
10/25 SO: Will check if this has been included in dwgs.
11/01 SO: Same.
PBA/SO
Medium
2.5.8 Demo in D
11/01 SO: Will be issued in set being delivered 11/5.
PBA
Medium
2.5.9 Below grade waterproofing at A, B, C, D, F:
10/25 GP: Reviewed on site w/SO last week. Status? SO: We do
need the waterproofing since all below-grade walls show past
and/or present water infiltration. I will issue detail & mark site
plan for where it is needed, then review w/DM.
11/01 SO: In process.
PBA
Highest
Priority
#2
2.5.10 Masonry infill on east side of Bldg B:
10/25 GP: Reviewed on site w/SO last week. Status? SO: Sent
photos to EK & EF at DP to see what they want.
11/01 SO: In process.
PBA
Medium
2.5.11 Masonry cornice at Bldg A South Elevation:
10/25 SO: Reviewed on site last week. Will issue sketch ASAP.
11/01 SO: In process.
PBA
Medium
2.5.12 Vestibule at Bldg E:
10/25 SO: Reviewed on site last week. Construction is very
shoddy, told MC to demo. Will issue sketches ASAP.
11/01 SO: Will be issued in set being delivered 11/5.
PBA
Medium
2.5.13 Bldg B Floor Gypcrete:
10/25 PL: Reviewed on site last week w/SO. We should cover
existing flooring with an underlayment before pouring gypcrete,
to cover any soft spots in flooring & to provide bond breaker that
SHPO wants. SO: Will ask Dan what the thickness should be to
cover the soft spots.
11/01 SO: Same.
PBA/ME
Medium
2.5.14 Bldg H Electrical Room Door:
10/25 GP: Reviewed on site last week w/SO. Door to exterior
needed to satisfy Eversource. SO: will issue sketch.
11/01 SO: In process.
PBA
Medium
2.5.15 Mason’s mortar samples:
10/25 GP: Mason received test results & will start prep of
samples for approval. SO: I will review on site when ready.
11/01 Same.
2.5.16 Existing windows in M and F:
11/01 GP: They are all different in their details but are all typical
windows. SO: Let’s review on site Tuesday.
2.6 SHPO APPROVALS
2.6.1 SHPO review of interior paint removal methods:
10/11 SO: Forms went to SHPO this week, which started 30 day
review period.
10/18 GP: Sandblasting underway.
10/25 SO: Expect review by SHPO the week of Nov. 10.
SHPO
Due
11/11
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11/01 SO: Same.
2.6.2 NPS Approval of Roofing Details:
10/25 GP: When will we have this? SO: Working on redesign of
detail that does not add excessive cost to the project. MC: This is
highest priority.
10/25 afternoon: JS: Will prep forms. SO: Will modify roof detail
slightly to ease the slope of the insulation & work on perspective
views. Want to hold the depth of insulation because it is code-
required R-49 & it is the only insulation in the buildings.
11/01 SO: Will review sketch on site Tuesday.
JS/SO
Highest
Priority
#1
2.6.3 NPS Approval of Wood Flooring vs. LVT inside units:
10/25 GP: Status? SO: Issue was placed on hold when floor
raising issue came up; need to pick it up again. MC: This is next
highest priority.
10/25 afternoon: JS: Had conversation w/NPS reviewer who
indicated that Cap Ave project standards do not apply to this job.
EK: ask him if newly created raised floors have to be wood since
they are new & should not mimic the originals. JS: Will do.
11/01 SO: Pending SHPO answering if raised floors need wood.
PBA/SO
JS
Highest
Priority
#3
Highest
2.6.4 SHPO review of windows:
10/25 SO: This will not delay the large window order since those
are replacing replacement windows, but do need the shop dwgs
on the historic replacement windows ASAP. GP: Having issues
awarding those windows. SO: JS/SO will ask Julie next Tuesday to
confirm that SHPO does not have approval rights on windows if
original windows are no longer in the building.
11/01 SO: SHPO said that they have to review all windows,
including the ones that are replacing replacement windows.
2.6.5 Exterior Masonry Cleaning:
10/25 MC: Status? SO: Sent photos of 3 test cleaning areas to DP
– recommending the most thorough cleaning of the masonry but
it takes the color back to the original which is much more orange
than existing condition. Want DP to review – they have the
option of selecting a less thorough method that would leave the
masonry color more like what they have been used to seeing. We
will then need amendment forms from JS to send to SHPO along
with submittal & photos that MC has provided.
11/01 SO: Same.
DP/EK
PBA/SO
JS
High
High
High
2.6.6 SHPO Approval of Signage:
10/11 SO: Need to review current signage in the dwgs w/DP for
appropriateness w/DP standards & w/an “industrial look”. After
that, will need signage submittal package from MC’s sub &
amendment forms from JS to submit to SHPO.
11/01 SO: Same.
PBA/SO
DP/EK, EF
Medium
2.6.7 NPS Approval of MEP locations:
10/11 SO: Will review for potential areas of concentrated ducts,
pipes and conduit concealing structural features like posts &
beams.
11/01 SO: Same.
PBA/SO
High
2.6.8 SHPO Approval of Lighting:
PBA/SO
High
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10/11 SO: Need to review appropriateness of lighting selections
for “industrial look”, then will need lighting submittal to submit
to SHPO for review.
11/01 SO: Same.
2.6.9 PBBA Directive for Window Clearance:
10/11 SO: Will check drawings to make sure we comply.
11/01 SO:
PBA/SO
High
2.6.10 Changes to design that should be submitted to SHPO/NPS:
10/25 Removal of Bldg E Vestibule; Accommodation of
previously hidden girders in Bldg B, change of use to interiors of
Bldgs L & M. SO: Will create comprehensive list that will be
reviewed at weekly mtg/call, then review bi-weekly w/JS.
11/01 SO: Comprehense list of all conditions of approval and
changes to design underway. Will have for review on site
Tuesday.
PBA/SO
High
2.7 CONSTRUCTION TOPICS:
2.7.1 Pricing for raising floors in Bldgs G, H & J above 500 year flood:
10/25 GP: Price received, will be a deduct. Holding it for possible
need for interstitial fire protection.
11/01 FB: GP sent deduct change order. Will address the adds
separately.
2.7.2 Transformers/Eversource Coordination/Electric Meter location:
10/11 DM: Meters approved to go inside the buildings.
Eversource does want direct access to the electrical rooms via
an exterior door. GP: Should receive info any day now from
Eversource – will send to FV to include in utility plan.
10/18 Not reviewed.
10/25 GP: Waiting on underground configuration from
Eversource.
11/01 GP: Received a sketch but it needed revision. They are
working on the revision.
2.7.3 Allowed scope of work under partial permit:
10/18 10/18 EK: Verbal from Owner for full release. Addendum to
agreement is being prepared. GP: Starting when? EK: Will follow
up on that, don’t have a signature yet.
10/25 S10/25 EK: Waiting on final paperwork from Owner, but MC is
approved to move ahead anywhere.
V11/01 11/01 FB: Waiting for final permit.
DP/EK
High
2.7.4 Underground utility installation:
11/01 FB: Have water & sanitary approval. Still waiting on DPW
to review drainage. GP: Waiting for all approvals.
2.7.5 Job Site Meetings:
10/25 GP: First job site meeting November 5, 9:00 am, then bi-
weekly job site, conf call rotation. After Nov. 5, will move
Tuesday meetings later in the day to accommodate sub mtgs.
11/01 Same.
2.7.6 Rotted Conditions:
11/01 GP: There are rotted conditions throughout the site. Ok to
proceed on time and materials? FB: Yes.
3.0 CHANGE ORDERS
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3.1 Status:
10/25 EK: SO, no need to sign CO on the chimney work. SO: Ok.
11/01 Not reviewed, other than those in minutes above.
4.0 REQUISITIONS
4.1 Status:
11/01 EK: Payment was approved, just waiting for money to
arrive in bank account. Should be able to pay MC early
next week.
DP/EK
High
Alternating job site meetings/conference calls will be held weekly. Next up is a job site meeting at 9:00
am, November 5, 2019.
Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC
These minutes are meant to convey & record the general content of the meeting, but do not represent a
verbatim recording. Please promptly respond to the Architect with any comments or questions.