HomeMy WebLinkAbout2019-10-25 Oxoboxo Mtg Min 11#16-063
Oxoboxo Lofts, Uncasville , CT
MEETING MINUTES #11
PROJECT: Oxoboxo Lofts
42 Pink Row
Uncasville, CT
DATE: October 25, 2019
TIME: 9:00 a.m.
LOCATION: Conference Call
Present:
Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net
Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com
Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com
Gifford Perry (GP) MC Gifford@MaggioreCos.com
Peter Lentine (PL) MC Peter@MaggioreCos.com
Tim Carr (TC) Down To Earth Consulting (DTEC) Tim@DownToEarthConsulting.com
Matt Abraham (MA) DP MAbraham@DakotaPartners.net
Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net
Sam Kirby (SK) PBBA SKirby@pbbarchitect.com
Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com
Frank Vacca (FV) BSC FVacca@BSCGroup.com
Dean Azzam (DA) Aztech Engineers, Inc. (AZT) DAzzam@aztecheng.com
Pat Callahan (PC) AZT PCallahan@aztecheng.com
Minutes to:
Karl Walsh DP KWalsh@DakotaPartners.net
Roberto Arista (RA) DP RArista@DakotaPartners.net
Marc Daigle DP MDaigle@DakotaPartners.net
Evan Fink (EF) DP EFink@DakotaPartners.net
Alycia Quintiliani DP aquintiliani@dakotapartners.net
Bill Rundlett DP Brundlett@dakotapartners.net
Dan Morrissey (DM) Morrissey Engineers (ME) daniel.morrissey@morrisseyengineers.com
James Sexton (JS) SHPO/NPS Consultant
CONSTRUCTION DATES: Dam Removal: Start Date: Oct 18, 2019 EST. End Date: Unknown
Lofts Construction: Start Date: August 1, 2019 End Date: November 1, 2020
Responsible
Party
Priority
Level
1.0 CONSTRUCTION SCHEDULE & PROGRESS
1.1 CONSTRUCTION SCHEDULE:
1.1.1 Status:
10/25 GP: Still behind schedule. Helical pile installation starts
10/28, weather permitting.
1.2 CONSTRUCTION PROGRESS:
1.2.1 Status:
10/25 PL: Cleaning in M & K complete & ready for inspection.
Sandblasting in G & H complete & ready for cleaning.
Sandblasting in J underway. Sandblasting then moves to B by
Wednesday of next week.
2.0 CONSTRUCTION TOPICS
#16-063 Oxoboxo Lofts, Uncasville, CT
Meeting Minutes #11
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Page 2 of 9
2.1 SITE/CIVIL TOPICS:
2.1.1 Site/Civil Submittals & RFI’s:
10/25 RFI 16 for site walls outstanding. No submittals outstanding.
BSC
Medium
2.1.2 Dam Removal Construction Schedule & Progress:
10/25 FV: Had meeting on site yesterday w/Bill (Owner) &
Contractor. Have to reach out to DEEP Dam Safety with de
minimis changes. BSC engineer on site today. Contractor is getting
ready to take down portions of the head wall. MA: Will send
contact at Dam Safety to FV. FB: We can proceed with reasonable
assurance? FV: You should proceed with items not in the stream
until we review with DEEP Dam Safety.
BSC
DP/MA
High
High
2.1.3 Encroachment Permit for Guardrail on Route 32:
10/18 FV: Town traffic authority is the Mayor. He & the FM are
in support of keeping the driveway. People at local ConnDOT
office have asked that we take the concern to the ConnDOT
Newington office. This is a residential redevelopment of less than
100 units which should exempt us from Major Traffic Generator
permit. DOT District 2 may still require a traffic study, even though
not statutorily required. Should not impact scheduling but
pushing as hard as we can to resolve. What is deadline for MC to
start work? GP: Spring. FV: Good, will give time to do traffic study
if required.
10/25 FV: Working with Town & State, negotiating best path
forward.
BSC
Medium
2.1.4 Gas Company Coordination:
10/25 FV: Spoke w/Eversource Gas Engineering who indicated
that we can continue to use the ¾” high pressure (199psi) line.
Will be reduced to 20 psi, then to 5” water column at the meter.
New civil plans represent this. DA: 5” is the bottom end of our
equipment, which is in the 5-11” range. Would prefer
something higher than 5”. FV: I will clarify the 5” water column
reduction.
BSC
High
2.1.5 Water/Sanitary Coordination:
10/11 FV: Sent drawings to WPCA, they sent to their engineering
dept. who are reviewing.
10/18 FV: Have not received comments from water company –
assumption is that they have no issues.
10/25 FB: Derick at WPCA (sanitary) signed off. Don’t need John
Lilly at Water Dept sign off.
2.1.6 Updated Civil Set of Drawings:
10/18 FB: 2 sets: 1) civil set with cover sheet & index pages. EK:
Civil should issue a permit set that is a complete re-issuance. GP:
Changes bubbled? FV: No. Will add a summary of changes sheet.
Will get them stamped on Monday. Updated set will be issued
on Monday.
10/25 FV: Dwgs sent to FB on Monday. FB: Brought drawings to
every dept yesterday except DPW. Achieved sign-off from every
dept except DPW, including verbal from FM. Vern indicated that
we should be able to pull permit by middle of next week. DM:
Are these a construction set of drawings? FV: Only upcoming
changes would be any DPW comments & changes to sanitary
BSC
High
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that we are working on. GP: We need summary list of changes.
SO: I will remind FV.
SO
High
2.1.7 Site Accessibility:
10/18 FV: We have HC access via a site ramp to replace the
Bldg F elevator.
10/25 FV: Civil drawings now show a switchback HC ramp – have
not directly coordinated with Eversource but assumption is that
they will need direct vehicle access to the transformer, which
makes keeping the switchback necessary. Have not coordinated
with EF. SO: I will follow up w/EF.
SO
Medium
2.1.8 Trees in Courtyard:
10/25 FV: Reviewed trees – all had substantial vine growth &
appeared to be dying, though I am not an arborist. GP: Same
on getting proposal to remove them. FB: DP does not want to
save the big trees.
MC
Medium
2.1.9 Debris in the stream bed:
10/18 GP: Steel debris removed. Downed trees remain. Will
review w/FV today.
10/25 FV: Did not review on site. GP: Downed tree up river of
Bldg A. FV: Send photos & I will review.
MC/BSC
Medium
2.1.10 Benchmark:
10/18 FV/GP: Benchmarking completed. PL: Existing
benchmark was not incorrect.
10/25 FV: Sent benchmark drawings to FB yesterday. All
benchmarks on site have been verified with CT GPS system, so all
benchmarks sent to FB are correct.
2.1.11 FMC Application to DEEP:
10/04 SS: FMC application was signed & submitted by DOH & was
sent to DEEP. Cover letter states that we are exempt from public
notice & hoping DEEP agrees with that when we meet with them
for technical review meeting.
10/11 SS: FMC is moving forward, but will not be approved for 3
weeks at best. Technical meeting the 3rd week of Oct is our
internal planning – DEEP would have final say on when that
meeting will occur.
10/18 FV: Nov. 4 10:30 am DEEP office is the coordination
meeting.
10/25 FV: Will not receive approval at the meeting but meeting is
an important part. Meeting is at DEEP office at 79 Elm St
Hartford. FV, RA, SO to attend.
2.2 ENVIRONMENTAL REMEDIATION TOPICS:
2.2.1 Environmental Submittals & RFI’s:
10/25 No RFI’s or submittals outstanding.
2.2.2 RAP Application to DEEP:
10/04 SS: RAP public comment period has expired but RAP is still
under review due to new person at DEEP being assigned to it
(Jen) but does not impact our schedule. Tim Carr & Dakota will
meet with Jen at CT DEEP on October 8 - looking at 2-3 weeks
after that for any comments to be issued for RAP. No formal
approval of RAP in writing.
#16-063 Oxoboxo Lofts, Uncasville, CT
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10/11 SS: Have to submit 3 addendums to the RAP which we
expect to submit next week then we are authorized to perform
the remedial action plan.
10/25 TC: DEEP, as part of RAP, has requested that we test for soil
vapor in all buildings. We have results in H & J, need to test all
other buildings. FB: Will you coordinate that? TC: Yes, will try for
early next week if possible. PL: Ok but can’t get into Bldg G next
week. Will start sandblasting in Bldg B next Wednesday – it will be
shut down for a few weeks from then – you should test B next
Monday or Tuesday. FB: Do we have a final RAP? TC: Yes, this is
an addendum or modification. PL: We will take down walls where
oil tank was next week. Do you need to test there? TC: Yes
DTEC
High
2.2.3 Injection System:
10/18 FB: Not going to happen for a while. Hold on everything,
including notification of neighbors.
10/25 Not reviewed.
2.2.4 Abandoned Brownfield Application to DEEP:
10/25 TC: Working on DEEP sign-off, then DECD has to sign off.
Need approval before closing since we can’t get into that program
after purchase. FB: Anything we need to do? TC: Nothing for
construction – this is more legal. Had a call yesterday w/RA &
Attorney so process is moving forward.
2.2.5 SVE Equipment:
10/18 SO: SVE equipment can potentially go in Bldg F. We need
the Owner to let us know if they ever intend to fit out Bldg F. EK:
Ok, will do.
10/25 TC: No update.
DP/EK
Medium
2.2.6 Remediation in Courtyard:
10/25 PL: TC should have access to courtyard by end of next week.
TC: Weather-permitting, machine-accessible, we can remove soil
quickly. GP: Target week of November 4 for TC to work in
courtyard.
DTEC
High
2.2.7 Transformers removed from Courtyard:
10/25 PL: Update on removal? TC: I talked to the contractor – he
assured me that they were moved out of the way on site. FB:
Get them off site. TC: Underway. My sub, AES Environmental, is
looking at best way to dispose of the solid transformers.
DTEC
Medium
2.2.8 Haz-mat removal update:
10/18 MA: Need update for Bank of America - a percentage
completed & estimated time for completion. GP: Proceeding
now with lead paint removal. 50% complete with sandblasting by
end of next week. DM: What about balance of abatement other
than sandblasting? PL: Bldgs are cleared except for sandblasting.
10/25 MA: Info provided. CLOSED.
2.3 STRUCTURAL TOPICS:
2.3.1 Structural Submittals & RFI’s:
10/25 No submittals outstanding.
RFI # 6 returned. RFI # 17 (ME) remains open. GP: RFI #17 for steel
lintel schedule is highest priority.
RFI #9 (PBA & ME) for structural masonry walls in Bldg B Basement
& Sub-Basement remains open. SO: Will send updated drawings
ME
Highest
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showing the structural walls in Basement & Sub-Basement levels
to ME so they can design lintels to support openings that we need.
ME
High
2.3.2 Building K Floor & Basement:
10/18 SO: DM issued memo today, with details to follow.
10/25 PL: Sketches need to be modified per yesterday’s site
visit w/DM.
ME
Highest
Priority
#1
2.3.3 Building A Structural Review:
10/18 SO: DM issued memo today, with details to follow. DM
also to answer RFI #6 on rotted beams in Bldg A.
10/25 PL: Walked w/DM yesterday. Will review on Monday how
much of the beam is rotted and determine actual length & width
design.
MC/ME
High
2.3.4 Demo in D revealed notched columns, missing beam, failing
southwest corner of bldg:
10/25 GP: Dug out exterior corner at D – concrete patch revealed
– concerned about doing major demo of this concrete due to
fragile nature of the building corner. Will have to shore up the roof
& take down the entire corner of the building before we remove
the concrete. ME should provide design for shoring.
ME
Highest
Priority
#2
2.3.5 Steel in Bldg F:
10/25 SO: Owe answers to Beth at ME so that she can proceed
with revisions.
PBA/ME
Highest
Priority
#3
2.3.6 Waterproofing of below-grade walls at A, B, C, D, F:
10/25 SO: Will create detail, mark locations, & send to DM to
review how low we can safely dig to install waterproofing.
PBA/ME
High
2.4 MEP TOPICS:
2.4.1 Environmental Submittals & RFI’s:
10/25 No RFI’s outstanding.
SO: AZT has many submittals to review – they will likely miss the
2 week turnaround due to the Mech VE drawings – please
prioritize the return. GP: Large equipment is the priority.
AZT
Medium
2.4.2 Ejector Pit Redesign/Elimination:
10/18 FV: Attempting to collect all sanitary to discharge via
gravity. Floor drains in sub-basement of B will have to connect to
a much smaller ejector pit. On the permitting set, the sanitary
will remain the same which shows ejector pit. It will be easier to
permit the larger ejector pit & then switch to a smaller ejector
system. Will review gravity solution w/Aztech.
10/25 PC: Received update from FV, want to meet w/SO in person
to review. SO: Ok, after Mech VE deadline. Reviewed this w/FV &
PL on site last week – with a re-route of sanitary from B & raise
grade slightly between Bldgs F and G, we think we can just make
the gravity work. Per FV/PC, will need to put floor drains in B Sub-
basement, Bldg F, and sanitary for lower level of Bldg C on the
smaller ejector pit.
AZT/PC
High
2.4.3 Mechanical VE:
10/25 SO: Deadline is October 31. PC: Working on Mech changes
- up to bldg E or F with VE revisions. Plumbing & Electrical also
will need to be updated.
AZT
Highest
Due
10/31
2.4.4 VE gas line connections to Megapress:
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10/11 SK: Gas piping submittal was returned – pipe was
accepted, connections were rejected by Aztech. GP: DA, please
review if megapress connections would be acceptable – it
would prevent welding in wood buildings & would be a
significant VE. DA: Will do.
10/18 GP: Waiting on review from Aztech. Owner is ok with the
change. PC: Will issue answer ASAP.
10/25 PC: Review underway.
AZT/PC
Medium
2.4.5 Sprinkler System:
10/25 GP: Will send invite for call to review w/Sprinkler Sub,
Aztech, SO on Monday at 1pm. Sprinkler sub does not think we
need the fire ratings to move to 13R. SO: The fire rating are to truly
separate the buildings from a code standpoint, otherwise
G/H/J/K/M/JM connector is 1 big building and A/B/AB
connector/C/D/E is 1 big building.
MC/GP
Medium
2.4.6 Egress from Electrical Rooms:
10/25 GP: Do we need a 2nd means of egress from Bldg D Elec
Room? SO: Reviewed w/DA when we moved the room to D – we
determined that it would most likely not be required but need to
see layout to confirm. Thought that Electrician was working on
layout but haven’t seen it. GP: Layout will be part of gear
submittal.
2.5 ARCHITECTURAL TOPICS:
2.5.1 Architectural Submittals & RFI’s:
10/25 RFI’s 1, 9, 10, 11, 18 remain open.
GP: RFI #18 Exterior Door Schedule questions is priority.
RFI #8 (YRC) also remains open for review of need for riprap until
grout bag installation is done.
PBA/SK
High
Due
10/31
2.5.2 Updated package of drawings for permit:
10/18 FB: 2 sets: 1) civil set with cover sheet. 2) Raising floors –
architectural & structural. SO: Will stamp & issue on Monday.
10/25 SO: FB, apologies for not issuing my portion of the set –
sounds like you forged ahead without it on the permit.
Prepped list of issuances which was distributed this morning.
Will issue raised floors – architectural & structural – as revised
Addendum 6.
Working now on collating all drawings into 1 current set as you
have requested. Will include Mech VE redesign, so will issue after
10/31.
PBA/SO
PBA/SO
High
Due
11/1
High
Due
11/8
2.5.3 Access to Courtyard at Bldgs H, J, K, M (RFI MC 001):
10/04 SO: SO & SK on site last week to review possible solutions.
Will issue sketch ASAP. PL: Construction courtyard access will
utilized the window openings in the J/M connector that are
closest to Bldg M.
10/11, 10/18 SO: Same.
10/25 SO: Will be issued by 11/1.
PBA/TG
Medium
Due
11/1
2.5.4 Flood Vents:
10/25 SO: Will be issued by 11/15. PL: Is there a need for a flood
vent in the north basement wall of Bldg K? SO: Will review &
include in flood vent drawings if needed.
PBA/SO/TG
Low
Due
11/15
2.5.5 Existing Connections between B & D and D & E:
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09/13 PL: Existing connections at B/D and D/E – need more
detail on scope of work. Floors are rotted, roofs are leaking.
Want to run sprinkler line through. SO: Intent is to keep them
for SHPO, close them off to general access but allow for utility
lines to pass through them. SK: Will need heat in them if
sprinkler runs through. SO: We will review & provide more
details.
09/20, 09/27, 10/04, 10/11, 10/18 SO: Same.
10/25 SO: Will be issued by 11/8.
PBA/SK/TG
Medium
Due
11/15
2.5.6 Laundry room relocation in Bldg B:
10/25 GP: when will we have these drawings? SO: Will be issued
by 11/1.
PBA/TG
Medium
Due
11/1
2.5.7 Insulation & Waterproofing where Bldg K crosses the stream:
10/25 SO: Will check if this has been included in dwgs.
PBA/SO
Medium
Due
11/1
2.5.8 Demo in D
10/25 SO: Reviewed on site last week. Will be issued by 11/1.
PBA
Medium
Due
11/1
2.5.9 Below grade waterproofing at A, B, C, D, F:
10/25 GP: Reviewed on site w/SO last week. Status? SO: We do
need the waterproofing since all below-grade walls show past
and/or present water infiltration. I will issue detail & mark site
plan for where it is needed, then review w/DM.
PBA
Highest
Priority
#2
Due
11/1
2.5.10 Masonry infill on east side of Bldg B:
10/25 GP: Reviewed on site w/SO last week. Status? SO: Sent
photos to EK & EF at DP to see what they want.
DP/PBA
Medium
Due
11/1
2.5.11 Masonry cornice at Bldg A South Elevation:
10/25 SO: Reviewed on site last week. Will issue sketch ASAP.
PBA/TG
Medium
Due
11/1
2.5.12 Vestibule at Bldg E:
10/25 SO: Reviewed on site last week. Construction is very
shoddy, told MC to demo. Will issue sketches ASAP.
PBA/TG
Medium
Due
11/1
2.5.13 Bldg B Floor Gypcrete:
10/25 PL: Reviewed on site last week w/SO. We should cover
existing flooring with an underlayment before pouring gypcrete,
to cover any soft spots in flooring & to provide bond breaker that
SHPO wants. SO: Will ask Dan what the thickness should be to
cover the soft spots.
PBA/ME
Medium
Due
11/1
2.5.14 Bldg H Electrical Room Door:
10/25 GP: Reviewed on site last week w/SO. Door to exterior
needed to satisfy Eversource. SO: will issue sketch.
PBA/TG
Medium
Due
11/1
2.5.15 Mason’s mortar samples:
10/25 GP: Mason received test results & will start prep of
samples for approval. SO: I will review on site when ready.
2.6 SHPO APPROVALS
2.6.1 Confirmation of SHPO approval for raised floors:
10/18 MA: SO, please send Julie’s approval to me. SO: Will do.
10/25 CLOSED
2.6.2 SHPO review of interior paint removal methods:
10/11 SO: Forms went to SHPO this week, which started 30 day
review period.
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10/18 GP: Sandblasting underway.
10/25 SO: Expect review by SHPO the week of Nov. 10.
SHPO
Due
11/11
2.6.3 NPS Approval of Roofing Details:
10/25 GP: When will we have this? SO: Working on redesign of
detail that does not add excessive cost to the project. MC: This is
highest priority.
10/25 afternoon: JS: Will prep forms. SO: Will modify roof detail
slightly to ease the slope of the insulation & work on perspective
views. Want to hold the depth of insulation because it is code-
required R-49 & it is the only insulation in the buildings.
JS/SO
Highest
Priority
#1
2.6.4 NPS Approval of Wood Flooring vs. LVT inside units:
10/25 GP: Status? SO: Issue was placed on hold when floor
raising issue came up; need to pick it up again. MC: This is next
highest priority.
10/25 afternoon: JS: Had conversation w/NPS reviewer who
indicated that Cap Ave project standards do not apply to this job.
EK: ask him if newly created raised floors have to be wood since
they are new & should not mimic the originals. JS: Will do.
PBA/SO
JS
Highest
Priority
#3
Highest
2.6.5 SHPO review of windows:
10/25 SO: This will not delay the large window order since those
are replacing replacement windows, but do need the shop dwgs
on the historic replacement windows ASAP. GP: Having issues
awarding those windows. SO: JS/SO will ask Julie next Tuesday to
confirm that SHPO does not have approval rights on windows if
original windows are no longer in the building.
JS, SO
High
2.6.6 Exterior Masonry Cleaning:
10/25 MC: Status? SO: Sent photos of 3 test cleaning areas to DP
– recommending the most thorough cleaning of the masonry but
it takes the color back to the original which is much more orange
than existing condition. Want DP to review – they have the
option of selecting a less thorough method that would leave the
masonry color more like what they have been used to seeing. We
will then need amendment forms from JS to send to SHPO along
with submittal & photos that MC has provided.
DP/EK
PBA/SO
JS
High
High
High
2.6.7 SHPO Approval of Signage:
10/11 SO: Need to review current signage in the dwgs w/DP for
appropriateness w/DP standards & w/an “industrial look”. After
that, will need signage submittal package from MC’s sub &
amendment forms from JS to submit to SHPO.
PBA/SO
DP/EK, EF
Medium
2.6.8 NPS Approval of MEP locations:
10/11 SO: Will review for potential areas of concentrated ducts,
pipes and conduit concealing structural features like posts &
beams.
PBA/SO
High
2.6.9 SHPO Approval of Lighting:
10/11 SO: Need to review appropriateness of lighting selections
for “industrial look”, then will need lighting submittal to submit
to SHPO for review.
PBA/SO
High
2.6.10 PBBA Directive for Window Clearance:
10/11 SO: Will check drawings to make sure we comply.
PBA/SO
High
2.6.11 Changes to design that should be submitted to SHPO/NPS:
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10/25 Removal of Bldg E Vestibule; Accommodation of
previously hidden girders in Bldg B, change of use to interiors of
Bldgs L & M. SO: Will create comprehensive list that will be
reviewed at weekly mtg/call, then review bi-weekly w/JS.
PBA/SO
High
2.7 CONSTRUCTION TOPICS:
2.7.1 Pricing for raising floors in Bldgs G, H & J above 500 year flood:
10/25 GP: Price received, will be a deduct. Holding it for possible
need for interstitial fire protection.
MC
Medium
2.7.2 Transformers/Eversource Coordination/Electric Meter location:
10/11 DM: Meters approved to go inside the buildings.
Eversource does want direct access to the electrical rooms via
an exterior door. GP: Should receive info any day now from
Eversource – will send to FV to include in utility plan.
10/18 Not reviewed.
10/25 GP: Waiting on underground configuration from
Eversource.
MC
High
2.7.3 Allowed scope of work under partial permit:
10/18 10/18 EK: Verbal from Owner for full release. Addendum to
agreement is being prepared. GP: Starting when? EK: Will follow
up on that, don’t have a signature yet.
10/25 S10/25 EK: Waiting on final paperwork from Owner, but MC is
approved to move ahead anywhere.
DP/EK
High
2.7.4 Underground utility installation:
10/04 GP: Can we start underground utilities? FB: Still haven’t
given DPW the civil drawings with utility & drainage plan, so
wait. Need current Owners approval, DPW approval.
10/11 On hold until civil drawings are approved.
10/18 Same.
10/25 FB: MC can move forward on this now.
2.7.5 Job Site Meetings:
10/25 GP: First job site meeting November 5, 9:00 am, then bi-
weekly job site, conf call rotation. After Nov. 5, will move
Tuesday meetings later in the day to accommodate sub mtgs.
3.0 CHANGE ORDERS
3.1 Status:
10/25 : EK: SO, no need to sign CO on the chimney work. SO: Ok.
4.0 REQUISITIONS
4.1 Status:
10/25 FB: Req has been submitted to the bank – looking at next
week for payment. SO: Who is BoA Inspector so I can
copy them on meeting minutes? FB: Will find out.
DP/FB
Medium
Alternating job site meetings/conference calls will be held weekly. Next up is conference call at 9:00 am,
November 1, 2019.
Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC
These minutes are meant to convey & record the general content of the meeting, but do not represent a
verbatim recording. Please promptly respond to the Architect with any comments or questions.