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HomeMy WebLinkAbout2019-10-11 Oxoboxo Mtg Min 09#16-063 Oxoboxo Lofts, Uncasville , CT MEETING MINUTES #09 PROJECT: Oxoboxo Lofts 42 Pink Row Uncasville, CT DATE: October 11, 2019 TIME: 9:00 a.m. LOCATION: Conference Call Present: Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com Gifford Perry (GP) MC Gifford@MaggioreCos.com Peter Lentine (PL) MC Peter@MaggioreCos.com Tim Carr (TC) Down To Earth Consulting Tim@DownToEarthConsulting.com Scott Shaw (SS) DP SShaw@DakotaPartners.net Matt Abraham (MA) DP MAbraham@DakotaPartners.net Eric Kuczarski (EK) DP EKuczarski@DakotaPartners.net Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com Frank Vacca (FV) BSC FVacca@BSCGroup.com Sam Kirby (SK) PBBA SKirby@pbbarchitect.com Dean Azzam Aztech Engineers, Inc. DAzzam@aztecheng.com Minutes to: Karl Walsh DP KWalsh@DakotaPartners.net Roberto Arista DP RArista@DakotaPartners.net Marc Daigle DP MDaigle@DakotaPartners.net Evan Fink DP EFink@DakotaPartners.net Alycia Quintiliani DP aquintiliani@dakotapartners.net Dan Morrissey Morrissey Engineers daniel.morrissey@morrisseyengineers.com Bill Rundlett DP Brundlett@dakotapartners.net CONSTRUCTION DATES: Dam Removal: EST. Start Date: Unknown EST. End Date: Unknown Lofts Construction: Start Date: August 1, 2019 End Date: November 1, 2020 1.0 CONSTRUCTION PROGRESS & SCHEDULE 1.1 Dam Removal Construction Schedule & Progress: 10/04 FB: Hay bales & rock material on site. SS: Underway but no schedule. Diversion piping to start. Will take 2 weeks to complete. Key component of the work is to get diversion piping installed. FV: On site today - will inspect today. 10/11 SS: Trying to reach LP for a schedule with no luck. FV: Was on site last Friday – some materials are on site but no work performed. FB: Was on site Tuesday – no work performed. PL: No work performed. 1.2 Lofts Construction Schedule: 09/20, 09/27 GP: No change to overall schedule. 10/04, 10/11 Not reviewed. 1.3 Construction Progress: 10/04 GP: Schedule slipping due to items needed. Newest delay would be SHPO for sandblasting, roofing, masonry. Chimney work will be completed today. 10/11 PL: Sandblasting at M and K underway with completion scheduled for end of next week. Demo underway in B of freight elevator. Created opening into courtyard to start in courtyard next week. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #09 10/11/2019 Page 2 of 7 2.0 CONSTRUCTION TOPICS 2.1 RFI MC 001 - Access to Courtyard at Bldgs H, J, K, M: 10/04 SO: SO & SK on site last week to review possible solutions. Will issue sketch ASAP. PL: Construction courtyard access will utilized the window openings in the J/M connector that are closest to Bldg M. 10/11 SO: Same. 2.2 RFI MC 002 Method of construction for raising floors in Bldgs G, H & J above 500 year flood: 10/04 SO: SHPO approved floor raising this week. Will issue details for flood vents ASAP. GP: Received 1 price, waiting on 2 others. Sprinkler sub said that we don’t need sprinklers in interstitial spaces since it is residential. 10/11 SO: Same. 2.3 RFI MC 003 Gas Company questions: 09/27 KP: Sent draft plan yesterday to Laurie Fiore at Gas Company for review. 10/04 FV: Same. No word from gas company yet. Their approval is the only outstanding item for finalizing the utility plan. 10/11 FV: Gas company will allow us to reuse the existing service so we don’t have to go into the street. Sent info on Bldg F to show meter location. Their engineering dept is still reviewing. PL: We have concerns with the foundation of the chimney – may be too large to allow us to install a gas line. GP/PL: Shed is in poor shape, needs to be demo’d. SO: So gas meter can move to the north side of the doors on the east elevation of Bldg F. FV: Will check with gas company if they need an updated elevation showing the new location of the gas meter. FB: Please put meter location on the final utility plan. 2.4 RFI MC 005 Reuse of water lines off of Route 32: 09/27 KP: Draft plan reviewed w/WPCA. Keep open for 1 more week until final utility plan is issued. 10/04 FV: Will meet w/FM & WPCA today to review draft utility plan. 10/11 FV: Sent drawings to WPCA, they sent to their engineering dept. who are reviewing. 2.5 RFI DP 101 Coordination of Ejector Pit Design: 09/13 SO: Aztech will have answer on feasibility of removing ejector pit & using gravity only by end of next week. Tight point is crossing the bridges. PBBA will look at what can be added at the bridge crossings that will not interfere with the floodway. GP: Per site review, crossing at Bldg H/K seems most feasible. 09/20 SO: Waiting on MEP Engineer‘s review of switching to gravity only system. 09/27 SO: Same. 10/11 SO: Heard from Aztech that gravity will not work to cross the river between the existing floor level and the new floor level. It would have to go lower than the existing floor. FV: How much lower? SO: Will ask Aztech that question & copy FV in on the email so FV can coordinate directly with Aztech. PBBA to send cross section thru Bldgs H, K & M to FV & Aztech for coordination. 2.6 RFI DP 105 Sanitary & water line questions: 08/30 SO: Reviewed w/DA. See above for fire line & domestic water lines. Pending decision to change to gravity only for the sanitary. 09/06 Pending conf call w/FV & DA. 09/13, 09/20, 09/27, 10/04, 10/11 See above for discussion. 2.7 Updated Civil Drawings to WPCA & DPW: 10/04 FV: Working on revised grading plan. When that is finalized I can produce a conformed set of all civil drawings. FB: Will need sanitary plan answered. FV: If we can do gravity, plan is fine as is. If we keep ejector, I would add 1 manhole with forcemain connection entering that manhole. 10/11 See above for discussion of utility plan. FV: Still working w/EF on the HC ramp solution. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #09 10/11/2019 Page 3 of 7 2.8 Transformers/Eversource Coordination/Electric Meter location: 10/04 GP: Will receive a plan from Eversource next week regarding what they want. They do want meters outside. SO: Will send historic designation – this will help with argument for putting meters inside. 10/11 GP: Should receive info any day now from Eversource about what they need – will send to FV to include in utility plan. 2.9 Mechanical VE: 09/13 SO: Schedule for new design drawings is 4 weeks out, starting next week, so Oct. 11 deadline. 09/20, 09/27 SO: Same. 10/11 SO: We have to reschedule our deadline – will review w/Aztech after this mtg. 2.10 SHPO/DEEP Application: 10/04 SS: FMC application was signed & submitted by DOH & was sent to DEEP. Cover letter states that we are exempt from public notice & hoping to have DEEP agreement with that when we meet with them for technical review meeting to occur 3rd week of October. RAP public comment period has expired but RAP is still under review due to new person at DEEP being assigned to it (Jen) but does not impact our schedule. Tim Carr & Dakota will meet with Jen at CT DEEP on October 8 - looking at 2-3 weeks after that for any comments to be issued for RAP. No formal approval of RAP in writing. 10/11 SS: Have to submit 3 addendums to the RAP which we expect to submit next week then we are authorized to perform the remedial action plan. FMC is moving forward, but will not be approved for 3 weeks at best. Technical meeting the 3rd week of Oct is our internal planning – DEEP would have final say on when that meeting will occur. 2.11 Allowed scope of work under partial permit: 09/27 SS: Info sent to Owner yesterday, will require an amendment to the early start agreement, both Attorneys have it, should be able to issue approval by end of day. FB: GP, will you send info on the permit to get that moving? GP: I sent narrative, will fill out the permit & get it to you. All single story roofs – G, H, J, K, M. 10/04 FB: Waiting for approval from current Owner. SS: Hoping to have approval in the next couple of days. 10/11 FB: Same. Approval is for cleaning masonry & roof replacement. 2.12 Fire Hydrants: 09/27 KP: Will confirm that note is on the drawings. GP: We can take off line the existing hydrants on site that we have been keeping on line per the FM. They would use the hydrants on Pink Row if needed. PL: Want to meet with water company to shut down the line that is coming from Route 32 which will shut off all on-site hydrants. GP: Does the current Owner need to approve shutting this line down? MA: Will ask SS. 10/04 SS: No, part of approval we already have. 10/11 CLOSED. 2.13 Flood Vents: 09/06 SO: As soon as SHPO approves drawings, will release elevations showing flood vents in Bldgs G, H and J. Bldg M has always shown 5 flood vents in 5 of the basement window openings, & these are still in the scope of work even though note on the drawing identifying them as flood vents seems to have disappeared. These drawings have always been diagrammatic - we owe a detail on how to fit an actual flood vent product into these openings. We sent a cut sheet on a flood vent to the SHPO – will use that product & forward the cut sheet also. 09/13 SO: SHPO has not raised any issues, though final determination has not been provided. Will provide specs, drawings ASAP. 09/20, 09/27 SO: Same. 10/04 SO: SHPO approved drawings – will send details for flood vents ASAP. 10/11 SO: Same. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #09 10/11/2019 Page 4 of 7 2.14 Bldg F Elevator: 09/06 FB: What is status of Bldg F elevator? DM: It is not in our budget any more. SO: Need to review w/FV to find alternate path of accessibility between the upper and lower levels of the project. 09/13 SO: Same. 09/20 FV: Looking at it right now. 09/27 KP: Will send drawing that shows ramp system ASAP. 10/04 Draft plan showing ramp system reviewed by DP. EF & FV are working on alternate design. 10/11 FV: Same. 2.15 SVE Equipment: 09/13 GP: If putting it into existing shed near Bldg F, would have to saw-cut a couple of doors into the concrete wall & build a roof for it. Piping goes 18” underground 09/20 SO: Could this equipment be put in Bldg F if Bldg F is only used for mechanical equipment. TC: Need approx. 150 sf of space, some equipment on floor, some wall- mounted, need exhaust vent. DM: When are you removing oil tank? TC: After smoke stack people finish in 2 weeks. 09/27 SO: On hold until we have decision on the ramp to replace the elevator in Bldg F. 10/11 SO: Same. 2.16 Building K Floor: 09/13 GP: Found more soft spots in the floor in bldg K. Existing flooring over the river is rotted. Want Structural Engineer to look at what is there & need detail for repair. 09/20 Structural Engineer on site today. Answers to follow. 09/27 DM: Working on design for repair of this. 10/04 SO: Same. DM reported that details would be provided by end of this week. 10/11 SO: DM indicated details would be provided today. 2.17 Existing Connections between B & D and D & E: 09/13 PL: Existing connections at B/D and D/E – need more detail on scope of work. Floors are rotted, roofs are leaking. Want to run sprinkler line through. SO: Intent is to keep them for SHPO, close them off to general access but allow for utility lines to pass through them. SK: Will need heat in them if sprinkler runs through. SO: We will review & provide more details. 09/20, 09/27, 10/04, 10/11 SO: Same. 2.18 Building A Structural Review: 09/27 DM: Working on details. 10/04 SO: Same. DM reported that details would be provided by end of this week. 10/11 SO: DM indicated details would be provided today. 2.19 Helical Pile RFI: 09/27 DM: 3 helical piles closest to connector need to be eliminated. 10/04 GP: Still need grout bag submittals returned. And direction of rip-rap or no rip- rap. A record submittal of the bracket attachments for the helical piles will be issued. 10/11 SO: DM indicated helical pile submittal would be returned today. 2.20 Job Site Meetings: 09/13 GP: We will need to start having job site meetings soon. Decision made for all to hold Tuesday mornings. 09/20 Same. GP: Have trailer on site, no power to it yet. Once we have a full permit we should start job meetings. 09/27, 10/04, 10/11 Same. 2.21 SHPO review of interior paint removal methods: 09/20 GP: Work is scheduled for next week – can we get a SHPO rep on site next Thursday or Friday to review? SO: Unlikely they will respond that quickly. Working on the timeline for SHPO review but don’t have final answer yet. SHPO needs to review a #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #09 10/11/2019 Page 5 of 7 submittal on the paint removal process prior to their site visit – you should ask the sub to send that ASAP. GP: Will do, & will postpone scheduled work. No guarantee that the equipment will be available when we want it after this cancellation. 09/27 SO: 30 day review clock starts at SHPO when amendment forms are received. P?: Will send photos of 3 samples. SO: Will check with James Sexton if he can prepare amendment forms by Monday. 10/04 SO: Will check with James Sexton after this meeting re: status of forms going to SHPO. 10/11 SO: Forms went to SHPO. 2.22 Encroachment Permit for Guardrail on Route 32: 09/20 KP: ConnDOT has indicated that they will not approve it and are recommending closing the driveway to Route 32. We are arranging an in-person meeting at their office in Norwich. Would like to have someone from Dakota there. SS: Will have someone there, just send dates. 09/27 KP: Contact at ConnDOT has been on vacation until early next week. In the meantime, our traffic engineers have suggested that we request letters from FM & local traffic authority stating importance of maintaining access for fire trucks in particular. 10/04 KP: ConnDOT person back on Monday from vacation. FV: Sent request to FM to comment on ConnDOT’s request to close the driveway to Route 32. Will meet w/FM today on that. 10/11 FV: Mayor & FM are preparing letter to request that the driveway to Route 32 remain open for emergency access. 2.23 Remediation in Courtyard: 09/20 GP: TC, I assume that your remediation work occurs after we clear and grub? This year? TC: Yes. GP: Would like to have it happen this year, but if we bring in fresh topsoil it might erode into the river. Do rough grading & leave until spring for final topsoil. 09/27, 10/04, 10/11 Same. 2.24 Sprinkler Main coming into Building B: 10/04 PL: Reviewed – will be easier to bring water line around the back of Bldg A to bring it into the sub-basement of Bldg B. FV: Will update drawings to show that. Will leave gate valves where shown so Fire Dept has easy access to them. 10/11 CLOSED. 2.25 Demo of Bldg C Mezzanine: 09/27 DM: Owner was supposed to remove the mezzanine – should contact them to say that it is ready to remove. FB & DM to follow up. 10/04 GP: MC will demo. CLOSED. 2.26 Benchmark: 10/04 FV: Sent proposal for locating benchmarks to SS yesterday. 10/11 Benchmarking happening today. PL: They are concerned – they think the existing benchmark on the street is incorrect. 2.27 Structural Issues: 09/27 FB: DM, timeline for return of drawings on all issues? DM: Definitely by end of next week & will issue them as they are produced. 10/04 Same. 10/11 SO: DM indicated return of all items today. 2.28 Bldg G Floor: 10/04 SO: At site visit last week, determined that Bldg G floor is 3 layers of wood flooring on top of concrete slab, putting the slab 3” below the existing finished floor. Observed that areas of the wood were rotted. GP: Demo floor? SO: Demo rotted areas only, will ask DM about areas under new wood framing. Will issue floor plan to document this. 10/11 SO: DM indicated demo under new wood framing would be needed only at rotted areas. Same on issuing documentation. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #09 10/11/2019 Page 6 of 7 2.29 Underground utility installation: 10/04 GP: Can we start underground utilities? FB: Still haven’t given DPW the civil drawings with utility & drainage plan, so wait. Need current Owners approval, DPW approval. 10/11 On hold until civil drawings are approved. 2.30 Approvals from Current Owner: 10/04 SS: Have to get amendments to our contract with the seller for everything extra that we might want to do. MC, please send list of all items that you might want to do so that I can get 1 approval from the Owner on all items. Look 60 days ahead from today for items that you might need. GP: So no building permit? FB: Whatever you request, we will request from the Building Department. 10/11 DM: Sent list to DP. 3.0 NEW TOPICS: 3.1 Change of personnel at Dakota Partners: 10/11 SS: Today is my last day at Dakota, Eric Kuczarski will take over for me. 3.2 Demo in D 10/11 PL: Demo in Bldg D revealed previously unseen conditions of concerns that DM & SO need to review. SO: Will schedule a site visit for next week. 3.3 VE gas line connections to Megapress: 10/11 SK: Gas piping submittal was returned – pipe was accepted, connections were rejected by Aztech. GP: DA, please review if megapress connections would be acceptable – it would prevent welding in wood buildings & would be a significant VE. DA: Will do. 3.4 Trees in Courtyard: 10/11 GP: There are some trees in the courtyard that should be cut down soon. Recommend doing this during construction. SO: Agreed. Send photos of trees to keep Owner in the loop. 3.5 Injection System: 10/11 TC will have a schedule next week for the injection system installation. PL: I want to know if I can shut down the system in the Basement of M for 2 or 3 days during sandblasting. TC: Obtain permission from homeowners, installation of monitoring wells across Pink Row, Geotech survey to determine utility locations, inject 6 areas in situ chemical oxidation – we are permitted to do it but it is my understanding that due to cost of the work, DP doesn’t want to do it until they own the property which would put it after closing. If we can’t get permission from homeowners, we would go to Town of Montville to get approval to put the wells in the public right of way. Not optimal, but they could be placed on the west side of Pink Row if there are too many utilities on the east side. We should not shut the equipment in Bldg B basement until we have the monitoring wells in place. PL: Can we cover the equipment with plastic during sandblasting? Any fresh air required? TC: Close it off. There is no air pressure differential. I was told by the prior project manager at DEEP (Drew) that it could be shut down for up to 3 days, but would need to notify. Don’t have anything in writing from DEEP for this. There were some compliance issues raised by DEEP re: the current Owner. FB, can I call Ryan Gosset who is managing the system for Faria? FB: Yes. TC: I will call Drew at DEEP & Ryan Gosset today, then send email with results of conversations. 3.6 Transformers removed from Courtyard: 10/11 PL: TC, what is your schedule for removing them from the site? Concerned that they could get damaged if they remain on site too long. TC: Will check & get back to you. Good news is that they were checked & they no longer contain oil. 3.7 Debris in the stream bed: 10/11 GP: Site clearing behind Bldg A has revealed some trash & a downed tree in the stream bed. Remove? SO: Most likely – send photos. If there will be add’l cost, we need to know the amount & get the Owner’s approval. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #09 10/11/2019 Page 7 of 7 3.8 Sprinkler System: 10/11 GP: Drawings appear to be NFPA 13R because no sprinkler heads are showing in the closets. SO: Notes state that the layout is diagrammatic, and that the system is to be NFPA-13. I had previously done a sketch analysis of which buildings could potentially be switched to 13R for Evan, but it did involve rating some walls & windows. I will find those sketches & forward to MC for review to see if there is a cost benefit. 3.9 Gypcrete: 10/11 GP: Where is gypcrete needed? SO: Gypcrete is for floor leveling & sound protection between units. It does not contribute to the fire rating. It is needed only where there are stacked units or where the floors are out of level, so not needed in Bldgs G, H, J, K, M & J/M Connector. It is needed in Bldgs A, B, C, D. I will check if needed in Bldg E since it is units above offices & common room. 4.0 RFI’s 4.1 Status: 10/04 GP: High priority: #7/8 for helical piles, #10 for roofing. Next priority: #9 for Building B and #6 for rotted beams. 10/11 GP: Same. 5.0 SUBMITTALS 5.1 Status: 10/04 GP: Priority: Sandblast materials, structural steel shop drawings, plumbing. 10/11 GP: Same. 6.0 CHANGE ORDERS 6.1 Status: 10/04 GP: Change estimate #9 based on ASI #2 submitted - deduct of $36k. SS: Approved. GP: Also need chimney. SS: I signed the chimney, but don’t have #9. #8 is wood flooring. FB: I need #8 and #9. GP: will resend. SO: I should be reviewing/signing all change estimates. GP: Will send to SO. 10/11 Not reviewed. 7.0 REQUISITIONS 7.1 Status: 10/04 DM: Need guidance on what to do with 1st req. FB: Will talk to DM off-line. 10/11 Not reviewed. Regular conference calls will be held weekly. Next conference call will be 9:00 am, October 18, 2019. Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC These minutes are meant to convey & record the general content of the meeting, but do not represent a verbatim recording. Please promptly respond to the Architect with any comments or questions.