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HomeMy WebLinkAbout2019-10-04 Oxoboxo Mtg Min 08#16-063 Oxoboxo Lofts, Uncasville , CT MEETING MINUTES #08 PROJECT: Oxoboxo Lofts 42 Pink Row Uncasville, CT DATE: October 4, 2019 TIME: 9:00 a.m. LOCATION: Conference Call Present: Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com Gifford Perry (GP) MC Gifford@MaggioreCos.com Peter Lentine (PL) MC Peter@MaggioreCos.com Tim Carr (TC) Down To Earth Consulting Tim@DownToEarthConsulting.com Scott Shaw (SS) DP SShaw@DakotaPartners.net Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com Frank Vacca (FV) BSC FVacca@BSCGroup.com Sam Kirby (SK) PBBA SKirby@pbbarchitect.com Minutes to: Dean Azzam Aztech Engineers, Inc. DAzzam@aztecheng.com Karl Walsh DP KWalsh@DakotaPartners.net Roberto Arista DP RArista@DakotaPartners.net Marc Daigle DP MDaigle@DakotaPartners.net Evan Fink DP EFink@DakotaPartners.net Alycia Quintiliani DP aquintiliani@dakotapartners.net Dan Morrissey Morrissey Engineers daniel.morrissey@morrisseyengineers.com Matt Abraham (MA) DP MAbraham@DakotaPartners.net Bill Rundlett DP Brundlett@dakotapartners.net CONSTRUCTION DATES: Dam Removal: EST. Start Date: Sept 16, 2019 EST. End Date: Sept 24, 2019 Lofts Construction: Start Date: August 1, 2019 End Date: November 1, 2020 1.0 CONSTRUCTION PROGRESS & SCHEDULE 1.1 Dam Removal Construction Schedule & Progress: 10/04 FB: Hay bales & rock material on site. SS: Underway but no schedule. Diversion piping to start. Will take 2 weeks to complete. Key component of the work is to get diversion piping installed. FV: On site today - will inspect today. 1.2 Lofts Construction Schedule: 09/20, 09/27 GP: No change to overall schedule. 1.3 Construction Progress: 09/27 GP: Demo proceeding. M, K, J, G and H: should be pretty clean by end of day. Finished abatement in basement in D and E, will start demo next week. Chimney: should be 100% by Wednesday. Site: Working behind B and A, removed old brick structure of B, infilling large pit on back of B. Grubbing continues. 10/04 GP: Schedule slipping due to items needed. Newest delay would be SHPO for sandblasting, roofing, masonry. Chimney work will be completed today. 2.0 CONSTRUCTION TOPICS 2.1 RFI MC 001 - Access to Courtyard at Bldgs H, J, K, M: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #08 10/04/2019 Page 2 of 5 10/04 SO: SO & SK on site last week to review possible solutions. Will issue sketch ASAP. PL: Construction courtyard access wil utilized the window openings in the J/M connector that are closest to Bldg M. 2.2 RFI MC 002 Method of construction for raising floors in Bldgs G, H & J above 500 year flood: 10/04 SO: SHPO approved floor raising this week. Will issue details for flood vents ASAP. GP: Received 1 price, waiting on 2 others. Sprinkler sub said that we don’t need sprinklers in interstitial spaces since it is residential. 2.3 RFI MC 003 Gas Company questions: 09/27 KP: Sent draft plan yesterday to Laurie Fiore at Gas Company for review. 10/04 FV: Same. No word from gas company yet. Their approval is the only outstanding item for finalizing the utility plan. 2.4 RFI MC 005 Reuse of water lines off of Route 32: 09/27 KP: Draft plan reviewed w/WPCA. Keep open for 1 more week until final utility plan is issued. 10/04 FV: Will meet w/FM & WPCA today to review draft utility plan. 2.5 RFI DP 101 Coordination of Ejector Pit Design: 09/13 SO: Aztech will have answer on feasibility of removing ejector pit & using gravity only by end of next week. Tight point is crossing the bridges. PBBA will look at what can be added at the bridge crossings that will not interfere with the floodway. GP: Per site review, crossing at Bldg H/K seems most feasible. 09/20 SO: Waiting on MEP Engineer‘s review of switching to gravity only system. 09/27 SO: Same. 2.6 RFI DP 105 Sanitary & water line questions: 08/30 SO: Reviewed w/DA. See above for fire line & domestic water lines. Pending decision to change to gravity only for the sanitary. 09/06 Pending conf call w/FV & DA. 09/13, 09/20, 09/27, 10/04 See above for discussion. 2.7 Updated Civil Drawings to WPCA & DPW: 10/04 FV: Working on revised grading plan. When that is finalized I can produce a conformed set of all civil drawings. FB: Will need sanitary plan answered. FV: If we can do gravity, plan is fine as is. If we keep ejector, I would add 1 manhole with forcemain connection entering that manhole. 2.8 Transformers/Eversource Coordination/Electric Meter location: 10/04 GP: Will receive a plan from Eversource next week regarding what they want. They do want meters outside. SO: Will send historic designation – this will help with argument for putting meters inside. 2.9 Mechanical VE: 09/13 SO: Schedule for new design drawings is 4 weeks out, starting next week, so Oct. 11 deadline. 09/20, 09/27 SO: Same. 2.10 SHPO/DEEP Application: 10/04 SS: FMC application was signed & submitted by DOH & was sent to DEEP. Cover letter states that we are exempt from public notice & hoping to have DEEP agreement with that when we meet with them for technical review meeting to occur 3rd week of October. RAP public comment period has expired but RAP is still under review due to new person at DEEP being assigned to it (Jen) but does not impact our schedule. Tim Carr & Dakota will meet with Jen at CT DEEP on October 8 - looking at 2-3 weeks after that for any comments to be issued for RAP. No formal approval of RAP in writing. 2.11 Allowed scope of work under partial permit: 09/27 SS: Info sent to Owner yesterday, will require an amendment to the early start agreement, both Attorneys have it, should be able to issue approval by end of day. FB: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #08 10/04/2019 Page 3 of 5 GP, will you send info on the permit to get that moving? GP: I sent narrative, will fill out the permit & get it to you. All single story roofs – G, H, J, K, M. 10/04 FB: Waiting for approval from current Owner. SS: Hoping to have approval in the next couple of days. 2.12 Fire Hydrants: 09/27 KP: Will confirm that note is on the drawings. GP: We can take off line the existing hydrants on site that we have been keeping on line per the FM. They would use the hydrants on Pink Row if needed. PL: Want to meet with water company to shut down the line that is coming from Route 32 which will shut off all on-site hydrants. GP: Does the current Owner need to approve shutting this line down? MA: Will ask SS. 10/04 SS: No, part of approval we already have. 2.13 Flood Vents: 09/06 SO: As soon as SHPO approves drawings, will release elevations showing flood vents in Bldgs G, H and J. Bldg M has always shown 5 flood vents in 5 of the basement window openings, & these are still in the scope of work even though note on the drawing identifying them as flood vents seems to have disappeared. These drawings have always been diagrammatic - we owe a detail on how to fit an actual flood vent product into these openings. We sent a cut sheet on a flood vent to the SHPO – will use that product & forward the cut sheet also. 09/13 SO: SHPO has not raised any issues, though final determination has not been provided. Will provide specs, drawings ASAP. 09/20, 09/27 SO: Same. 10/04 SO: SHPO approved drawings – will send details for flood vents ASAP. 2.14 Bldg F Elevator: 09/06 FB: What is status of Bldg F elevator? DM: It is not in our budget any more. SO: Need to review w/FV to find alternate path of accessibility between the upper and lower levels of the project. 09/13 SO: Same. 09/20 FV: Looking at it right now. 09/27 KP: Will send drawing that shows ramp system ASAP. 10/04 Draft plan showing ramp system reviewed by DP. EF & FV are working on alternate design. 2.15 VE Items: 09/06 SO: DM, please share which VE items you have put into your budget, as we have not currently been made aware of any VE officially taken. DM: I will put something together on that. 09/13 SO: Same. 09/20, 09/27 DM: Same. 10/04 SO: Received list from DM. CLOSED. 2.16 SVE Equipment: 09/13 GP: If putting it into existing shed near Bldg F, would have to saw-cut a couple of doors into the concrete wall & build a roof for it. Piping goes 18” underground 09/20 SO: Could this equipment be put in Bldg F if Bldg F is only used for mechanical equipment. TC: Need approx. 150 sf of space, some equipment on floor, some wall- mounted, need exhaust vent. DM: When are you removing oil tank? TC: After smoke stack people finish in 2 weeks. 09/27 SO: On hold until we have decision on the ramp to replace the elevator in Bldg F. 2.17 Building K Floor: 09/13 GP: Found more soft spots in the floor in bldg K. Existing flooring over the river is rotted. Want Structural Engineer to look at what is there & need detail for repair. 09/20 Structural Engineer on site today. Answers to follow. 09/27 DM: Working on design for repair of this. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #08 10/04/2019 Page 4 of 5 10/04 SO: Same. DM reported that details would be provided by end of this week. 2.18 Existing Connections between B & D and D & E: 09/13 PL: Existing connections at B/D and D/E – need more detail on scope of work. Floors are rotted, roofs are leaking. Want to run sprinkler line through. SO: Intent is to keep them for SHPO, close them off to general access but allow for utility lines to pass through them. SK: Will need heat in them if sprinkler runs through. SO: We will review & provide more details. 09/20, 09/27, 10/04 SO: Same. 2.19 Building A Structural Review: 09/27 DM: Working on details. 10/04 SO: Same. DM reported that details would be provided by end of this week. 2.20 Helical Pile RFI: 09/27 DM: 3 helical piles closest to connector need to be eliminated. 10/04 GP: Still need grout bag submittals returned. And direction of rip-rap or no rip- rap. A record submittal of the bracket attachments for the helical piles will be issued. 2.21 Job Site Meetings: 09/13 GP: We will need to start having job site meetings soon. Decision made for all to hold Tuesday mornings. 09/20 Same. GP: Have trailer on site, no power to it yet. Once we have a full permit we should start job meetings. 09/27, 10/04 Same. 2.22 SHPO review of interior paint removal methods: 09/20 GP: Work is scheduled for next week – can we get a SHPO rep on site next Thursday or Friday to review? SO: Unlikely they will respond that quickly. Working on the timeline for SHPO review but don’t have final answer yet. SHPO needs to review a submittal on the paint removal process prior to their site visit – you should ask the sub to send that ASAP. GP: Will do, & will postpone scheduled work. No guarantee that the equipment will be available when we want it after this cancellation. 09/27 SO: 30 day review clock starts at SHPO when amendment forms are received. P?: Will send photos of 3 samples. SO: Will check with James Sexton if he can prepare amendment forms by Monday. 10/04 SO: Will check with James Sexton after this meeting re: status of forms going to SHPO. 2.23 Encroachment Permit for Guardrail on Route 32: 09/20 KP: ConnDOT has indicated that they will not approve it and are recommending closing the driveway to Route 32. We are arranging an in-person meeting at their office in Norwich. Would like to have someone from Dakota there. SS: Will have someone there, just send dates. 09/27 KP: Contact at ConnDOT has been on vacation until early next week. In the meantime, our traffic engineers have suggested that we request letters from FM & local traffic authority stating importance of maintaining access for fire trucks in particular. 10/04 KP: ConnDOT person back on Monday from vacation. FV: Sent request to FM to comment on ConnDOT’s request to close the driveway to Route 32. Will meet w/FM today on that. 2.24 Remediation in Courtyard: 09/20 GP: TC, I assume that your remediation work occurs after we clear and grub? This year? TC: Yes. GP: Would like to have it happen this year, but if we bring in fresh topsoil it might erode into the river. Do rough grading & leave until spring for final topsoil. 09/27, 10/04 Same. 2.25 Sprinkler Main coming into Building B: #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #08 10/04/2019 Page 5 of 5 10/04 PL: Reviewed – will be easier to bring water line around the back of Bldg A to bring it into the sub-basement of Bldg B. FV: Will update drawings to show that. Will leave gate valves where shown so Fire Dept has easy access to them. 2.26 Demo of Bldg C Mezzanine: 09/27 DM: Owner was supposed to remove the mezzanine – should contact them to say that it is ready to remove. FB & DM to follow up. 10/04 GP: MC will demo. CLOSED. 2.27 Benchmark: 10/04 FV: Sent proposal for locating benchmarks to SS yesterday. 2.28 Structural Issues: 09/27 FB: DM, timeline for return of drawings on all issues? DM: Definitely by end of next week & will issue them as they are produced. 10/04 Same. 3.0 NEW TOPICS: 3.1 Bldg G Floor: 10/04 SO: At site visit last week, determined that Bldg G floor is 3 layers of wood flooring on top of concrete slab, putting the slab 3” below the existing finished floor. Observed that areas of the wood were rotted. GP: Demo floor? SO: Demo rotted areas only, will ask DM about areas under new wood framing. Will issue floor plan to document this. 3.2 Underground utility installation: 10/04 GP: Can we start underground utilities? FB: Still haven’t given DPW the civil drawings with utility & drainage plan, so wait. Need current Owners approval, DPW approval. 3.3 Approvals from Current Owner: 10/04 SS: Have to get amendments to our contract with the seller for everything extra that we might want to do. MC, please send list of all items that you might want to do so that I can get 1 approval from the Owner on all items. Look 60 days ahead from today for items that you might need. GP: So no building permit? FB: Whatever you request, we will request from the Building Department. 4.0 RFI’s 4.1 Status: 10/04 GP: High priority: #7/8 for helical piles, #10 for roofing. Next priority: #9 for Building B and #6 for rotted beams. 5.0 SUBMITTALS 5.1 Status: 10/04 GP: Priority: Sandblast materials, structural steel shop drawings, plumbing. 6.0 CHANGE ORDERS 6.1 Status: 10/04 GP: Change estimate #9 based on ASI #2 submitted - deduct of $36k. SS: Approved. GP: Also need chimney. SS: I signed the chimney, but don’t have #9. #8 is wood flooring. FB: I need #8 and #9. GP: will resend. SO: I should be reviewing/signing all change estimates. GP: Will send to SO. 7.0 REQUISITIONS 7.1 Status: 10/04 DM: Need guidance on what to do with 1st req. FB: Will talk to DM off-line. Regular conference calls will be held weekly. Next conference call will be 9:00 am, October 11, 2019. Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC These minutes are meant to convey & record the general content of the meeting, but do not represent a verbatim recording. Please promptly respond to the Architect with any comments or questions.