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HomeMy WebLinkAbout2019-09-20 Oxoboxo Mtg Min 06#16-063 Oxoboxo Lofts, Uncasville , CT MEETING MINUTES #06 PROJECT: Oxoboxo Lofts 42 Pink Row Uncasville, CT DATE: September 20, 2019 TIME: 9:00 a.m. LOCATION: Conference Call Present: Frank Brachanow (FB) Dakota Partners (DP) FBrachanow@DakotaPartners.net Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com Gifford Perry (GP) MC Gifford@MaggioreCos.com Peter Lentine (PL) MC Peter@MaggioreCos.com Matt Abraham (MA) DP MAbraham@DakotaPartners.net Tim Carr (TC) Down To Earth Consulting Tim@DownToEarthConsulting.com Scott Shaw (SS) DP SShaw@DakotaPartners.net Frank Vacca (FV) BSC FVacca@BSCGroup.com Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com Minutes to: Dean Azzam Aztech Engineers, Inc. DAzzam@aztecheng.com Dan Morrissey Morrissey Engineers daniel.morrissey@morrisseyengineers.com Karl Walsh DP KWalsh@DakotaPartners.net Roberto Arista DP RArista@DakotaPartners.net Marc Daigle DP MDaigle@DakotaPartners.net Evan Fink DP EFink@DakotaPartners.net Alycia Quintiliani DP aquintiliani@dakotapartners.net Sam Kirby (SK) PBBA SKirby@pbbarchitect.com Bill Rundlett DP Brundlett@dakotapartners.net CONSTRUCTION DATES: Dam Removal: EST. Start Date: Sept 16, 2019 EST. End Date: Sept 24, 2019 Lofts Construction: Start Date: August 1, 2019 End Date: November 1, 2020 1.0 CONSTRUCTION PROGRESS & SCHEDULE 1.1 Dam Removal Construction Schedule: 08/16 SS: Dam removal start range: August 21-29, 2019, with end range of August 29- Sept 10. KP: Should be 7 business days total construction time, max 2 weeks. 08/30 FB: Recent rain has impacted the site. Construction start Sept. 3 anticipated if materials arrive on time. FV: Construction delay until week after next at the earliest due to DEEP notifications that still need to be done. 09/06 FV: Now is still the best time for dam removal, even with current increased flows through the dam. If a decision is made to wait, it would have to wait until next August, as spring is not a good time to do the work. DEEP FMC application is hinging on the fact that the dam is being removed – don’t know how that would be affected if dam is not removed this year. FB: The site is currently like Lake Superior – absolutely impossible to work now. What is the time frame limitation on the current period? FV: Freeze. 09/13 MA: Bill said that materials should be in today. No schedule from him yet but he had previously committed to starting next week. 09/20 MA: Bill texted – Oct 3 is projected to do the bypass pipe which is 1st step in the process. Do not have the next steps from him. We have notified DEEP as required but do not yet know when actual work will start. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #06 09/20/2019 Page 2 of 10 1.2 Lofts Construction Schedule: 08/23 FB: Partial Permit issued for selective work. SS: Received Owner’s consent for early access yesterday. SS: If everything goes according to plan, will pull full permit just after closing around end of October. DM: Will mobilize & start on Monday. 09/06 FB: Lofts construction schedule end date was Sept 1, 2020 at Bank’s request. It is now Nov 1, 2020 & the Bank is aware of this. GP: The restriction for demo only right now is delaying the schedule. GP: Status of full building permit? FB: At least 4 weeks out. 09/13 GP: Have approval from Dakota & the Building Dept for roof demo & repairs & masonry repointing. FB: GP – need cost on these items to obtain formal approval. 09/20 GP: No change to overall schedule. 1.3 Construction Progress: 09/06 GP: Working on demo & abatement in Bldgs M & K. Have approval from Fire Dept. to isolate the building sprinkler systems from the (4) existing on-site fire hydrants so demo of the building sprinkler systems can begin. That work is starting tomorrow. Smoke stack/chimney repair contractor has started this week. Will be installing transformer on Monday, then disconnecting permanent power & connecting to temp power early next week. MA: GP, please put all scheduled work in an email to be courteous to the Owner – want to try to avoid the issues that arose around sprinkler demo in the future. SO: Do you have an overall construction schedule &/or 3-week look ahead that you can start sharing for these calls? GP: Yes. 09/13 GP: Gearing up for demo. Electricians on site – power disconnect happening today. Site work contractor mobilizing next week to start clearing and grubbing. 09/20 GP: Demo underway. Completed Bldg M, K. Now in J,H,G and B, then B, A, C, D, E. Site contractor doing building & site demo, clearing & grubbing, creating ramps to access along the river. On temp power now. 2.0 CONSTRUCTION TOPICS 2.1 Dam Removal: 08/30 FB: Tuesday, it was a puddle. Today there is a significant amount of water. FV: Regardless of rain, still items that contractor (Bill Pineas, Owner) needs to take care with DEEP – submitting the online commencement of work – has to be done 7 days prior. Still pulling in DEEP Dam Safety – have to have conversation with them. FB: Tuesday’s meeting satisfied Steve’s notification requirements. FV: Yes but there is additional notification that is needed. MA: Notification should go out on Tuesday. FV: MA, you should be able to do it and cc Bill. It is a standard email directly to the DEEP line. 09/06 MA: Heard back from Bill – materials – piping - should be in in a week & ½. He is working on schedule for work to be performed. FB: Is 30” pipe that is being ordered big enough? FV: Will have to look into it. Upsizing the pipe will not help us if it will not fit through the sluice. 09/13, 09/20 See above under schedule. 2.2 Dam Removal, SHPO: 08/16 SS: James Sexton is submitting National Historic Register designation today to Jenny Scofield at SHPO to be on Sept. Board agenda. Jenny has asked James to indicate that the dam removal work will be done & to take photos & document after the dam is removed so Jenny can write an amendment. FB: There is an outstanding SHPO request to salvage 1 or 2 stones from the dam and relocate to our site & put a sign marker on them. KP: I will follow up. If this is not on the drawings, we will suggest placement on the site. 08/23 FV: Do we need to salvage the lift gate gear? SO: No SHPO only asked that 1 or 2 stones be salvaged. SS: Everything submitted to Jenny, on agenda for Sept 20 for national and state designation. James will document dam conditions once removal is completed & send to Jenny before Sept 20. 08/30 SO: Delay in construction start will push tight against the timeline outlined above. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #06 09/20/2019 Page 3 of 10 09/06 SO: Will notify James Sexton that dam removal will not occur in the anticipated time frame. 09/13 SO: Same. 09/20 SO: James Sexton was notified. CLOSED. 2.3 RFI MC 001 - Access to Courtyard at Bldgs H, J, K, M: 08/16 SO: EF/PBB made decision during design to not have access through building into the courtyard, based on the fact that someone could walk in under the bridges across the stream. EF recently confirmed that this decision stands. GP/FB: Access under the bridges is very limited – low headroom & slippery on the rocks. DM: We will provide whatever access is needed during construction. The issue is permanent access after construction. SO: Will put this topic on hold for now & revisit further into construction. 08/23, 08/30 Same. 09/06 SO: Topic remains on hold. GP: Why? SO: Technically, the Owner answered no to the RFI so we could close it, but holding it open due to GP/FB starting that some type of permanent access is needed. FB: Correct. If PBBA could sketch out something for review, that would get a conversation going with the Owner. GP: Construction plan is to find a convenient window opening to open up to the floor. Everyone needs to get in there – remediation, window, site. PL: Creating temp access at top of existing ramp that will be demo’d at the J/M connector. Currently there is a fire hydrant in the courtyard now but it will not be used in the long term. 09/13, 09/20 SO: Same. 2.4 RFI MC 002 Method of construction for raising floors in Bldgs G, H & J above 500 year flood: 08/16 SO: Pending because SHPO wants the floors raised with wood framing, not structural fill & concrete slab. Have asked Jeff Caiola at DEEP whether flood vents will be needed in the walls along G and J & waiting for response. If flood vents are needed, this needs to be communicated to SHPO because their decision might change. As soon as we have this answer, drawings will be issued. 08/23 SO: Significant progress has been made, but still waiting for final resolution of direction from SHPO/DEEP. Will answer ASAP. 08/30 SO: SHPO is almost ready to approve. Will issue drawings after approval. 09/06 SK: Sent drawings to Structural Engineer. GP: When will I have structural drawings? SK: Will check with Engineer & give schedule. 09/13 SK sent structural drawings this morning. GP: Do the drawings include details, framing sizes, etc.? SK: Yes. SO: We will put a written answer on the RFI. GP: Wait a couple of days so I can review & see if I need anything else. SK to check that architectural drawings were issued as well. SO: Will follow up with FV for new site ramps & steps info so MC can price. 09/20 GP: Reviewed drawings & sent them out for contractor pricing. No feedback yet. Should hear more by next week. 2.5 RFI MC 003 Gas Company questions: 08/16 GP: We need this info to move forward with the gas company. SO: relative priority? GP: Medium. SO: Will follow up with Aztech on status. 08/23 SK: Forwarded to Aztech on 7/29, no response to date. SO: We will have a call with Aztech ASAP to review all of their outstanding items. 08/30 SO: DA reported that the gas company told him there are 2 lines – 1 has low pressure which we can’t use. 2nd one has very high pressure – we would use this line but will need regulators. DA wants to regulate at the meter. DM: Where are these 2 gas lines? SO: Don’t know, didn’t discuss that w/DA. 09/06 FV: Need to follow up w/DA. SO: I can facilitate a conference call w/DA. FV: Yes, would be good after next Tuesday. 09/13 SO read FV’s email summarizing communication with Gas Company. FB: Questioning cost of 3 vs 1 meter against cost of additional gas line installation. FV was #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #06 09/20/2019 Page 4 of 10 following up on answering this. Part of this is whether gas company will install to the appliance on private property. GP: You would pay extra demand fees & meter fees with multiple meters. FB: Yes but want comparison costs. 09/20 GP: Received call from gas company – getting 199 lbs of gas at current meter location (2-3 lbs is typical). They said that because it is so high, it doesn’t make sense to stub a pipes off of it for generators - would be prohibitively expensive. FV: Gas company would charge for installation of 2 meters for the generators only since the usage would be very low. FB: Proceed with 1 meter only. 2.6 RFI MC 004 Bldg M Basement: 08/16 GP/DM: We have several questions – details for closing off existing access, where is new access & details for it, HVAC needed, moisture issues when envelope is tightened up, environmental equipment remaining? SO/SK: New access via exterior stair on south side of Bldg M is shown on the site drawings. We will follow up on other issues. 08/23 SO: Answering this is now contingent on the SHPO/DEEP resolution. Will answer ASAP. 08/30 SO: SHPO is almost ready to approve, will answer RFI after their approval. In DEEP application, requested exemption from NFIP requirement to fill basement based on historical status. Did not mention the existing environmental equipment in this application. 09/06 SO: We will start reviewing these questions. 09/13 SO: MEP Engineer advises installation of fan to provide air flow and we will spec the flood vents that also allow for air circulation. Only equipment in the basement is the environmental equipment – does it require any HVAC? TC: 1st winter – environmental equipment won’t be running. Has been in the basement for the past 20 years running without conditioning. We will winterize it for this winter – empty & blow out any water in the tanks and piping. SO: Access – we are planning to demo the existing access on the east end near the environmental equipment & put in an access point on the south side. TC, will that be adequate to service your equipment? TC: GP: Ramp & overhead door will not be demo’d until spring. TC: That will give me time. 09/20 SO: Answered RFI returned. CLOSED. 2.7 Environmental Equipment in Bldg M Basement: 08/16 SS/TC: Equipment is currently functioning but scheduled to be shut off around October. Then 1 or 2 rounds of soil injections will be performed on ???schedule. Depending on results of soil injections, equipment may have to be turned back on, so it must remain in basement until this is known. FB/DM/GP: Questions include: does it need an enclosure &/or HVAC &/or acoustical isolation since it is quite loud. SO/SK: Also it is below the flood elevation – don’t want DP to get to CO status & find out that it is not allowed to be there. SS: All understood, but we will hold on this issue for now. 08/23 SO: SHPO/DEEP resolution could affect the location of this equipment, but the goal is to leave it in place. 08/30 Same. 09/06 SO: Same issues of acoustics and being below the BFE if equipment has to be run after occupancy. TC: No intent to run the equipment again after we shut it off, but should leave in place until soil injections are complete just in case. FB: Schedule for soil injections? TC: We could start the soil injections this fall. We are permitted for the work, but will need the (4) monitoring wells that are proposed on other side of Pink Row – need neighbors to be on board. There are existing access agreements with the neighbors but not necessarily for drilling. Also need the utility companies on board – they have been problematic on Pink Row in the past. FB: We should start installing these wells now - the work should be done this year. TC: I need permission from Scott Shaw to move forward on all of this. FB: Will set up call with SS and TC for next week. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #06 09/20/2019 Page 5 of 10 09/13 FB: Schedule for installing monitoring wells? TC: Have not yet talked to SS but will do that this week. FB: Installing monitoring wells is a prerequisite for your work, right? TC: Yes. SS: We are still in the 30 day review period (expires Sept 26) for the DEEP RAP & still waiting on comments. Don’t want to do anything until after Sept 26. Also in 30 day public notice for the RAP. I don’t want anyone talking to residents until after Sept 26. TC: Ok. 09/20 TC: Equipment left in place, we are responsible for winterizing it when the system gets shut down in the fall. CLOSED. 2.8 RFI MC 005 Reuse of water lines off of Route 32: 08/30 SO: DA wants to keep (2) existing 8” lines for the fire service but we talked about the possibility of tapping into Pink Row only for the domestic service. FV: Will talk to DA – both lines feed off the same main, shouldn’t make a difference where we tap the 4” domestic – either at the street or off the 8” should be the same pressure. 09/06 Pending conf call w/FV & DA. 09/13 FV to reach out to FM to confirm tapping off near the building is not an issue. 09/20 FV: FM has no concerns with this issue. Will issue new utility plan as soon as gas coordination is finalized. 2.9 RFI DP 101 Coordination of Ejector Pit Design: 08/30 FV: During field visit on Monday, realization that raising of floors will allow more space for the needed slope of sanitary. Preliminary calc’s yesterday indicate that we can gravity for the entire site. Need to coordinate w/DEEP on flood protection of this line. 09/06 Pending conf call w/FV & DA. 09/13 SO: Aztech will have answer on feasibility of removing ejector pit & using gravity only by end of next week. Tight point is crossing the bridges. PBBA will look at what can be added at the bridge crossings that will not interfere with the floodway. GP: Per site review, crossing at Bldg H/K seems most feasible. 09/20 SO: Waiting on MEP Engineer‘s review of switching to gravity only system. 2.10 RFI DP 102 Reuse of sanitary lines & inverts: 08/23 FV: Have the inverts, will show tie-in to building. Aztech needs to confirm how it is handled inside the building, connection to ejector pit, etc. 08/30 SO: Told DA about need for connection details. FV: Will follow up w/DA to finalize. 09/06 Pending conf call w/FV & DA. 09/13 SO: Not reviewed on conf call. 09/20 SO: SK returned answer last week. CLOSED. 2.11 RFI DP 104 Utility plan update with generator: 08/23 FV: On updated utility plan, will show gas connection from the building rather than a separate gas meter for the generator. 08/30 GP: Send updated utility plan to me. FB: Return the RFI with the answer. 09/06 Pending conf call w/FV & DA. 09/13 SK: Decision on gas lines & meters needs to be made in order to finalize the utility plan. 09/20 SO: SK returned answer last week. CLOSED. 2.12 RFI DP 105 Sanitary & water line questions: 08/30 SO: Reviewed w/DA. See above for fire line & domestic water lines. Pending decision to change to gravity only for the sanitary. 09/06 Pending conf call w/FV & DA. 09/13, 09/20 See above for discussion. 2.13 Updated Civil Drawings to WPCA & DTW: 08/23 FB: I owe plans to WPCA & DTW – need updated civil drawings. FV: we are underway on update to the utility plan. Need water & sanitary RFI questions answered. Number of lines & their connections will be coordinated on the same utility plan. 08/30 FB: Waiting for final answers & final drawings before sending. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #06 09/20/2019 Page 6 of 10 09/06 FB: Running out of time for receiving these – needed for permit. 09/13 FB: Waiting until FV is done. 09/20 FV: Will issue updated dwgs ASAP. 2.14 Transformers/Eversource Coordination/Electric Meter location: 08/23 DM: Maggiore & Electrical Contractor will take over coordination with Eversource. SS: Keep PBBA & BSC in the loop – want to adapt the site design if transformer location moves. SO: On other jobs, have had issues with Eversource allowing indoor meters, and issues with getting past the Line Department to the Meter Department to make this determination. Historic designation will help in getting meters inside. 08/30 SO: Will send proof of historic designation to DM/GP which will help with Eversource agreeing to indoor meters. 09/06 DM: We are working with Eversource to confirm transformer locations. SO: Same on sending historic designation to MC. 09/13 GP: Just started conversation with Eversource. SO: Same on sending historic info. 09/20 GP: Electrical contractor has contacted Eversource. 2.15 Water line from Pink Row: 08/23 FB: There is an existing 8” line coming off Pink Row near the bridge. We will send RFI on Monday or Tuesday. SO: We will review with Aztech so we aren’t waiting for the RFI. FB: We have both services – one from Pink Row & one from Route 32. Never understood why we had both. If we could use 1, would be better. FV: We had both on the plan, pending determination of which one was more viable. DM: Only 1 water line for whole project means that there would be no partial CO for early occupancy of one portion of the project. FB: That is probably not an issue, as we have probably run out of time for that to happen. FV: If Aztech has already gone through a full design of their sprinklers, we would be going backwards to go to only 1 water line just to save 1 connection. DM: Also I would need to tell the sprinkler sub ASAP if we go to 1 line. SO: We will review with Aztech ASAP. 08/30 FB/FV: It is actually a 6” line coming off Pink Row. See above for further info on water lines. FV to follow up w/DA. 09/06 Pending conf call w/FV & DA. FB: Running out of time for all answers. 09/13 FV to confirm w/FM that tapping off near the building is not an issue. 09/20 FV: FM (Paul Barnes) is not concerned with existing valve location in the sidewalk. He is not concerned with tapping off near the building. Need this in writing from him. 2.16 Project Documentation: 08/23 FB: Want one source to access all plans, all Addendums & ASI’s, and reviewed submittals. SO: Will set up Egnyte for this, and give MC read/write access so they can upload reviewed submittals. DM: Will issue submittals via email, but can upload reviewed submittals to this location. 08/30 SO: Same. 09/06 SO: Same, will do today. 09/13 SO: Egnyte site set up. Any issues? Silence assumed to be no issues. 09/20 SO will upload all approved documentation to the site. CLOSED. 2.17 Mechanical VE: 08/23 DM: Status of mechanical VE? SO: Sent total figure for cost of redesign to SS, but owe him an amendment so he can review it with DM & FB. SS: As long as VE savings exceed cost of redesign, I approve the redesign. DM: Savings range from $100k to $175k but can’t confirm until new design is priced. SS: DM, you have to be 1 dollar more than $36k which is cost of redesign. 08/30 SK: starting working on this redesign – new units are Whalen, not the Trane units in Bldg B. We have actual mechanical closets in Bldg B with doors but new units don’t need doors. Remove? DM: Yes & we will issue a credit for the doors. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #06 09/20/2019 Page 7 of 10 09/06 SK: Setting up meeting w/Aztech & HVAC unit rep next week. DM: Mech contractor should attend as well. SK: Will forward meeting time ASAP. 09/13 SO: Schedule for new design drawings is 4 weeks out, starting next week, so Oct. 11 deadline. 09/20 SO: Same. 2.18 SHPO/DEEP Application: 08/30 FV: DEEP application has been issued to DOH. Once we have generic approval from them, we will submit 2 hard copies to them for formal submission. SO: SHPO review is almost complete. GP: Please prioritize a new framing plan. SS: Once Julie approves the amendment for the floors, does that require NPS approval on the floors, which would be further 30 day delay? SO: Don’t know, will find out. 09/06 FV: Sending formal DEEP application to Nathan Karns at DOH today – they will sign & submit to DEEP. There is a 90 day window for review. I will start calling DEEP next week to ensure that they have everything they need for the review. SO: SHPO application is proceeding fine so far. Do not know answer to SS’s question above yet. NPS was more concerned about the finish floor material in their comments, so the method of raising the floors (wood construction vs. slab on fill) should not be an issue with them. 09/13 SS: Flood management certificate (FMC) was sent to DOH & Nathan Karnes is reviewing it. Provided DOH’s requested changes in the letter on Wednesday, hoping DOH will accept them & we can issue the FMC to DEEP. RAP (Remedial Action Plan) is the Sept. 26 deadline mentioned above – it has already been submitted to DEEP. 09/20 SS: Were told yesterday that DOH on the subordinate level approved the application and is sitting with the Dept. Head right now to bring to the Commissioner to be signed. Should go to DEEP early next week. Regarding SHPO, we are all set for today’s Board meeting. James Sexton will represent us. Once they approve it, we are immediately on the register. As soon as that happens, Julie can issue the Part 3 which locks in the tax credits. 2.19 Windows: 08/30 DM: Window vendor has extreme concerns on size of windows & the ability of Vinyl to expand/contract. Base budget is now based on vinyl. $450k savings. SS: Will send another window supplier to you if helpful. SO: Should look at Matthews Brothers for vinyl historic window. 09/06 GP: Glass/glazing contractor will be on site in a couple of weeks to start measuring. Asked them if we could change to vinyl in certain buildings. First reaction is “probably not.” FB: Plan is to stay with the aluminum windows. Do we need SHPO approval on them? SO: No, not on windows that are replacing replacement windows. We will need SHPO review/approval on the handful of windows that we are calling out as original windows to be repaired or replaced. Those include windows on Bldg F, all basement windows on Bldg M, and (3) 1st floor windows on the south side of Bldg M. DM: PL, have those 3 windows been demo’d yet? PL: No, we have demo’d windows of Bldg M on north and west sides. We will preserve the 3 original windows. SO: Those 3 are the ones that are currently inside the building due to the addition on the south side – that is why they were never replaced in the past. 09/13 GP: Same. 09/20 GP: Do we need a SHPO review for the aluminum windows? SO: No, just the wood replacement windows. GP: Are Bldg F windows part of the wood replacement windows? SO: Yes, per the dwgs. 2.20 Permit for Smoke Stack/Chimney: 09/06 SO: Is the smoke stack/chimney under a separate permit? DM: No, under general permit. SO: There is nothing in our drawings or specs for this work – what defines the scope of work for the chimney? DM: There is a conditions report. SO: Was that report given to the Building Inspector by Dakota? FB: No. SO: He should be made aware of it, #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #06 09/20/2019 Page 8 of 10 because if he only has our drawings and specs, he does not know about the scope of work for the chimney. DM: ok. 09/13 FB: Had conversation with BO for smoke stack/chimney. He gave verbal approval. PL: Contractor on site has made recommendations to do additional repairs. Steel duct breach that goes into the side of the chimney – it is in bad shape– scope of work on that? SO: Should be removed. It is not a SHPO issue. PL: Contractor recommends removal & brick over the opening. We will proceed with this. GP: Will have to match the brick. SO: Will have to brick the opening in Bldg F also. SK: Actually we are showing a window in that opening on Bldg F. PL: The contractor wants to do a survey of the inside of the chimney at their own expense because they know that chimneys tend to rot from the inside. 09/20 No permit issues. CLOSED. 2.21 Allowed scope of work under partial permit: 09/06 GP: Can we start repointing while the weather is still good? FB: You should check with the Building Inspector on that. GP: Are we ok to proceed with clearing & grubbing, demo of all exterior structures? FB: Yes, that is all demo. GP: We will be installing construction fencing & bringing job trailer on site. Is that ok? FB: Yes. 09/13 GP: Received approval to do some roof work & masonry repointing. Next step is to decide which roofs & masonry to proceed with & provide cost. 09/20 FB: Need info on specific roofs and masonry so I can submit to the current building owner for approval. 2.22 Fire Hydrants: 09/06 FB: FV, you will discuss with DA the # of fire hydrants on the site & where they will be? FV: Yes. Should maintain existing hydrants on the site as long as possible. FB: For new fire hydrants – there are 3 new ones and 1 existing to remain on Pink Row. FV: Existing one will be a new hydrant in existing location. FB: The one in question is above J, ½ mile from connection to road. Could it be placed in a closer location? FV: That location not coordinated with FM yet, I put it in the location shown on the drawings because nothing else was in that spot, but will coordinate location w/FM & try to move it closer. 09/13 FB: FM is ok with 2 hydrants – 1 by Route 32 and the one that exists at Pink Row. PL: The 3rd hydrant showing on the drawings near Bldg E is not necessary per the BO. 09/20 Updated drawing will be issued ASAP. GP: Does it make sense to add a note to remove old hydrants? KP: Old hydrants definitely need to be removed, we will add a note. 2.23 Flood Vents: 09/06 SO: As soon as SHPO approves drawings, will release elevations showing flood vents in Bldgs G, H and J. Bldg M has always shown 5 flood vents in 5 of the basement window openings, & these are still in the scope of work even though note on the drawing identifying them as flood vents seems to have disappeared. These drawings have always been diagrammatic - we owe a detail on how to fit an actual flood vent product into these openings. We sent a cut sheet on a flood vent to the SHPO – will use that product & forward the cut sheet also. 09/13 SO: SHPO has not raised any issues, though final determination has not been provided. Will provide specs, drawings ASAP. 09/20 SO: Same. 2.24 Bldg F Elevator: 09/06 FB: What is status of Bldg F elevator? DM: It is not in our budget any more. SO: Need to review w/FV to find alternate path of accessibility between the upper and lower levels of the project. 09/13 SO: Same. 09/20 FV: Looking at it right now. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #06 09/20/2019 Page 9 of 10 2.25 VE Items: 09/06 SO: DM, please share which VE items you have put into your budget, as we have not currently been made aware of any VE officially taken. DM: I will put something together on that. 09/13 SO: Same. 09/20 DM: Same. 2.26 SVE Equipment: 09/13 GP: If putting it into existing shed near Bldg F, would have to saw-cut a couple of doors into the concrete wall & build a roof for it. Piping goes 18” underground 09/20 SO: Could this equipment be put in Bldg F if Bldg F is only used for mechanical equipment. TC: Need approx. 150 sf of space, some equipment on floor, some wall- mounted, need exhaust vent. DM: When are you removing oil tank? TC: After smoke stack people finish in 2 weeks. 2.27 Building K Floor: 09/13 GP: Found more soft spots in the floor in bldg K. Existing flooring over the river is rotted. Want Structural Engineer to look at what is there & need detail for repair. 09/20 Structural Engineer on site today. Answers to follow. 2.28 Existing Connections between B & D and D & E: 09/13 PL: Existing connections at B/D and D/E – need more detail on scope of work. Floors are rotted, roofs are leaking. Want to run sprinkler line through. SO: Intent is to keep them for SHPO, close them off to general access but allow for utility lines to pass through them. SK: Will need heat in them if sprinkler runs through. SO: We will review & provide more details. 09/20 SO: Same. 2.29 Building A Structural Review: 09/13 PL: No one has come out to review Bldg A. SO: I will follow up w/DM. 09/20 Structural Engineer on site today. Answers to follow. 2.30 Helical Pile RFI: 09/13 GP: Thanks for quick response. Would recommend riprap over the grout bags to better protect the grout bags. Would be best to put in riprap now while work is being done. SO: will ask Brandon for recommendation. DM needs to respond to question about need for oversight/inspection of helical pile installation. 09/20 GP: RFI went out this morning – possible VE of scope of work. 2.31 Job Site Meetings: 09/13 GP: We will need to start having job site meetings soon. Decision made for all to hold Tuesday mornings. 09/20 Same. GP: Have trailer on site, no power to it yet. Once we have a full permit we should start job meetings. 3.0 NEW TOPICS: 3.1 SHPO review of interior paint removal methods: 09/20 GP: Work is scheduled for next week – can we get a SHPO rep on site next Thursday or Friday to review? SO: Unlikely they will respond that quickly. Working on the timeline for SHPO review but don’t have final answer yet. SHPO needs to review a submittal on the paint removal process prior to their site visit – you should ask the sub to send that ASAP. GP: Will do, & will postpone scheduled work. No guarantee that the equipment will be available when we want it after this cancellation. 3.2 Encroachment Permit for Guardrail on Route 32: 09/20 KP: DEEP has indicated that they will not approve it and are recommending closing the driveway to Route 32. We are arranging an in-person meeting at their office in Norwich. Would like to have someone from Dakota there. SS: Will have someone there, just send dates. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #06 09/20/2019 Page 10 of 10 3.3 Remediation in Courtyard: 09/20 GP: TC, I assume that your remediation work occurs after we clear and grub? This year? TC: Yes. GP: Would like to have it happen this year, but if we bring in fresh topsoil it might erode into the river. Do rough grading & leave until spring for final topsoil. 3.4 Sprinkler Main coming into Building B: 09/20 GP: Potential issues getting it down to sub basement of Bldg B. SO: We will review keeping it in the shed that it is currently in w/MEP Engineer. 4.0 RFI’s 4.1 Status: 09/20 SO: 3 RFI’s answered last week, per above. 5.0 SUBMITTALS 5.1 Status: 08/23 SO: Request that MC start producing weekly submittal and RFI logs, sent ahead of the weekly call so they can be reviewed on the call. DM: Will do. 08/30 GP: Status of elevator shops? SK: My review is complete, sent to Aztech for their review. DM: Send to Structural as well for sign off on shaft. 09/06 SK: Waiting on elevator submittal from DA & DM. Sent concrete mix submittal to DM. 09/13 SK: Waiting on elevator submittal from DA. DM had no comments on elevator submittal. SO: When can we expect submittals to pick up? GP: Will start seeing more submittals in the next couple of weeks. 09/20 SO: Grout bag submittal received. 6.0 CHANGE ORDERS 6.1 Status: 09/20 Change order for windows will be coming. Needs approval ASAP – 20 week lead time on the windows. SO: Winterizing? GP: As old windows come out, fire-retardant coverings are going in. FB: Will return Change Estimate #8 for the Chimney to MC by end of next week. 7.0 REQUISITIONS 7.1 Status: 09/06 DM: 1st req will be Oct 1. SK: Will pay req include work done on smoke stack? DM: Yes,it is in the base contract. SO: Will check if can provide letter stating that the smoke stack is not part of our review scope to prevent MC from having to provide 2 requisitions. 09/13 Not reviewed. 09/20 Will be issued next week. 8.0 SITE WALK 8.1 Status: 08/16, 08/23, 08/30, 09/06, 09/13, 09/20 Meeting not held on site, so no site walk. Regular conference calls will be held weekly. Next conference call will be 9:00 am, September 27, 2019. Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC These minutes are meant to convey & record the general content of the meeting, but do not represent a verbatim recording. Please promptly respond to the Architect with any comments or questions.