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HomeMy WebLinkAbout2019-08-23 Oxoboxo Mtg Min 02#16-063 Oxoboxo Lofts, Uncasville , CT MEETING MINUTES #02 PROJECT: Oxoboxo Lofts 42 Pink Row Uncasville, CT DATE: August 23, 2019 TIME: 9:00 a.m. LOCATION: Conference Call Present: Scott Shaw (SS) Dakota Partners (DP) SShaw@DakotaPartners.net Frank Brachanow (FB) DP FBrachanow@DakotaPartners.net Matt Abraham (MA) DP MAbraham@DakotaPartners.net Tim Carr (TC) Down To Earth Consulting Tim@DownToEarthConsulting.com Susan Odell (SO) Paul B. Bailey Architect (PBBA) SOdell@pbbarchitect.com Sam Kirby (SK) PBBA SKirby@pbbarchitect.com Kurt Prochorena (KP) BSC Group (BSC) KProchorena@BSCGroup.com Dave Mann (DM) Maggiore Construction (MC) Dave@MaggioreCos.com Frank Vacca BSC FVacca@BSCGroup.com Minutes to: Dean Azzam Aztech Engineers, Inc. DAzzam@aztecheng.com Patrick Callahan Aztech Engineers, Inc. PCallahan@aztecheng.com Frank Vacca BSC FVacca@BSCGroup.com Dan Morrissey Morrissey Engineers daniel.morrissey@morrisseyengineers.com Karl Walsh DP KWalsh@DakotaPartners.net Roberto Arista DP RArista@DakotaPartners.net Marc Daigle DP MDaigle@DakotaPartners.net Evan Fink DP EFink@DakotaPartners.net Alycia Quintiliani DP aquintiliani@dakotapartners.net Gifford Perry (GP) MC Gifford@MaggioreCos.com Bill Rundlett DP Brundlett@dakotapartners.net CONSTRUCTION DATES: Start Date, Lofts: August 1, 2019 (not reviewed, needs confirmation) End Date, Lofts: September 1, 2020 (not reviewed, needs confirmation) 1.0 CONSTRUCTION PROGRESS & SCHEDULE 1.1 Construction Schedule: 08/15 Dam Removal schedule only reviewed – August 22-29 start, August 29-Sept 10 end. See below for details. 08/23 Friday 8/30 site meeting with DEEP Wildlife. Construction start Tuesday Sept. 3 if materials arrive on time. 08/23 Building Permit: Partial Permit issued for selective work. SS: Received Owner’s consent for early access yesterday. DM: Will mobilize & start on Monday. SS: If everything goes according to plan, will pull final permit just after closing around end of October. 2.0 CONSTRUCTION TOPICS 2.1 Dam Removal: 08/16 SS: Dam removal start range: August 21-29, 2019. FB Is DP’s Project Manager KP: Should be 7 business days total construction time, max 2 weeks. SS: DEEP is expecting full monitoring from BSC on the dam removal. Bill is the Owner & the Permittee. DP has to ensure that Bill is removing the dam according to the drawings and specs. Frank will be on site 3 times during the 7 day schedule. We would need BSC’s near constant presence #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #02 08/23/2019 Page 2 of 5 on site to make sure it is being done properly. KP: Understood. We will be there when Bill is working. FB: There may be some sediment that will be removed to our site, TC will handle testing of these soils. TC will wait on BSC’s call to come test the soils. 08/23 KM: Call right after this one with Bill, the dam Owner & Steven Gifford from DEEP. FB, can you be on site Friday morning for the meeting with DEEP Wildlife? FB: Yes, 8 am. 2.2 Dam Removal, SHPO: 08/16 SS: James Sexton is submitting National Historic Register designation today to Jenny Scofield at SHPO to be on Sept. Board agenda. Jenny has asked James to indicate that the dam removal work will be done & to take photos & document after the dam is removed so Jenny can write an amendment. FB: There is an outstanding SHPO request to salvage 1 or 2 stones from the dam and relocate to our site & put a sign marker on them. KP: I will follow up. If this is not on the drawings, we will suggest placement on the site. 08/23 FV: Do we need to salvage the lift gate gear? SO: No SHPO only asked that 1 or 2 stones be salvaged. SS: Everything submitted to Jenny, on agenda for Sept 20 for national and state designation. James will document dam conditions once removal is completed & send to Jenny before Sept 20. 2.3 Building Permit for Lofts Construction, Items Outstanding: 08/16 SS: FB, please advise on status of early start vs regular permit. FB: There is no difference between early start and regular permit. We need the 2 remaining items from PBBA & the DOT permit ASAP to obtain the building permit. SO: Per phone conversation with Karl yesterday, the 2 remaining items (ComCheck/ResChecks & smoke alarm locations) are top priority & will be completed ASAP. Cannot give time frame until reviewing with Aztech. DOT Permit: FB: From what I understand the DOT permit is not applicable. I understand it is under 100 units & 200 parking spaces. KP: Those limitations apply to a Major Traffic Generator permit, which this project does not need. This project will require an encroachment permit for a minor amount of work on Route 32 (adjusting a guard rail slightly). We have submitted plans to local district 2 DOT office & will follow up on their review today. Their approval clears the way for the GC to post bond & provide insurance, then the GC receives the actual permit. These permits are very routine & we don’t think it will be a big deal. SS: By statute, what is time period for review? KP: 30 days but we have seen them reviewed in 2 weeks. SS: The town, in order to release the permit, wants to either see the permit or see that the application has been submitted. FB: Talking to the Building Official today & will communicate all of this. KP: Will prepare letter today to state that the OSTA permit for major traffic generators is not required & send to FB by 1pm today. 08/23 FB: PBBA sent their open items, BSC sent the letter, and FV has sent in the encroachment application, so permit for selective work has been issued. CLOSED. 2.4 RFI MC 001 - Access to Courtyard at Bldgs H, J, K, M: 08/16 SO: EF/PBB made decision during design to not have access through building into the courtyard, based on the fact that someone could walk in under the bridges across the stream. EF recently confirmed that this decision stands. GP/FB: Access under the bridges is very limited – low headroom & slippery on the rocks. DM: We will provide whatever access is needed during construction. The issue is permanent access after construction. SO: Will put this topic on hold for now & revisit further into construction. 08/23 Same. 2.5 RFI MC 002 Method of construction for raising floors in Bldgs G, H & J above 500 year flood: 08/16 SO: Pending because SHPO wants the floors raised with wood framing, not structural fill & concrete slab. Have asked Jeff Caiola at DEEP whether flood vents will be needed in the walls along G and J & waiting for response. If flood vents are needed, this needs to be communicated to SHPO because their decision might change. As soon as we have this answer, drawings will be issued. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #02 08/23/2019 Page 3 of 5 08/23 SO: Significant progress has been made, but still waiting for final resolution of direction from SHPO/DEEP. Will answer ASAP. 2.6 RFI MC 003 Gas Company questions: 08/16 GP: We need this info to move forward with the gas company. SO: relative priority? GP: Medium. SO: Will follow up with Aztech on status. 08/23 SK: Forwarded to Aztech on 7/29, no response to date. SO: We will have a call with Aztech ASAP to review all of their outstanding items. 2.7 RFI MC 004 Bldg M Basement: 08/16 GP/DM: We have several questions – details for closing off existing access, where is new access & details for it, HVAC needed, moisture issues when envelope is tightened up, environmental equipment remaining? SO/SK: New access via exterior stair on south side of Bldg M is shown on the site drawings. We will follow up on other issues. 08/23 SO: Answering this is now contingent on the SHPO/DEEP resolution. Will answer ASAP. 2.8 Environmental Equipment in Bldg M Basement: 08/16 SS/TC: Equipment is currently functioning but scheduled to be shut off around October. Then 1 or 2 rounds of soil tests will be performed on ???schedule. Depending on results of soil tests, equipment may have to be turned back on, so it must remain in basement until this is known. FB/DM/GP: Questions include: does it need an enclosure &/or HVAC &/or acoustical isolation since it is quite loud. SO/SK: Also it is below the flood elevation – don’t want DP to get to CO status & find out that it is not allowed to be there. SS: All understood, but we will hold on this issue for now. 08/23 SO: SHPO/DEEP resolution could affect the location of this equipment, but the goal is to leave it in place. 2.9 RFI MC 005 Reuse of water lines off of Route 32: 08/16 FB: WPCA has given approval of reuse of existing lines, including tapping off existing 8” fire line for domestic service, pending engineer’s sign off. SO: Is this holding up permit? FB: I don’t think so, but I will check with the BO today. SO: I will follow up with Aztech. Let me know ASAP if it is a permit issue. 08/23 SO: Will review with Aztech ASAP. 2.10 RFI DP 101 Coordination of Ejector Pit Design: 08/16 FB: We have design of pump from Williamson But need someone to coordinate design of pit and utility connections to the pit. KP: We will provide spec for pit – they are standard items. SO: Will ask Aztech to provide utility connections to the pit. DM: Until we resolve the generator issue, this cannot move forward. 08/23 SO: DM, please explain the generator issue. DM: Quotation that Frank had received from the pump company included an emergency generator which is not needed because we already have a generator. Quote has been updated. KP: We will coordinate with Williamson as required on specifications for the pit. SO: Will review with Aztech ASAP for utility connections to the pit. 2.11 RFI DP 102 Reuse of sanitary lines & inverts: 08/16 FB: Need engineer to confirm reuse of sanitary lines. MC is obtaining inverts today. 08/23 FV: Have the inverts, will show tie-in to building. Aztech needs to confirm how it is handled inside the building, connection to ejector pit, etc. 2.12 RFI DP 103 Bldg Dept Queries: 08/16 FB: All answered except 2 outstanding items reviewed above. SO: Will provide ASAP. 08/23 FB: All set. CLOSED. 2.13 RFI DP 104 Utility plan update with generator: 08/16: SO: BSC provided this plan. FB/DM: Yes but we need info on gas connection. 08/23O FB: This was taken care of with the update. FV: On updated utility plan, will show gas connection from the building rather than a separate gas meter for the generator. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #02 08/23/2019 Page 4 of 5 2.14 RFI DP 105 Sanitary & water line questions: 08/16 FB: Need connection detail to existing sanitary line, ejector pump design capacity, water meter locations, fire flow & pressure adequacy confirmed. SO: Will follow up with Aztech. 08/23 SO: Will review with Aztech ASAP. 3.0 NEW TOPICS: 3.1 Updated Civil Drawings to WPCA & DTW: 08/23 FB: I owe plans to WPCA & DTW – need updated civil drawings. FV: we are underway on update to the utility plan. Need water & sanitary RFI questions answered. Number of lines & their connections will be coordinated on the same utility plan. 3.2 Transformers/Eversource Coordination/Electric Meter location: 08/23 FB: Transformers? FV: DP has done some coordination with the gas company. I have not coordinated transformer locations with Eversource. Coordination with Eversource not in our scope but will do it if requested. We would coordinate incoming electrical to the transformer location, then the Electrician would coordinate from transformer to building. DM: Maggiore & Electrical Contractor will take over coordination with Eversource. SS: Keep PBBA & BSC in the loop – want to adapt the site design if transformer location moves. SO: On other jobs, have had issues with Eversource allowing indoor meters, and issues with getting past the Line Department to the Meter Department to make this determination. Historic designation will help in getting meters inside. 3.3 Water line from Pink Row: 08/23 FB: There is an existing 8” line coming off Pink Row near the bridge. We will send RFI on Monday or Tuesday. SO: We will review with Aztech so we aren’t waiting for the RFI. FB: We have both services – one from Pink Row & one from Route 32. Never understood why we had both. If we could use 1, would be better. FV: We had both on the plan, pending determination of which one was more viable. DM: Only 1 water line for whole project means that there would be no partial CO for early occupancy of one portion of the project. FB: That is probably not an issue, as we have probably run out of time for that to happen. FV: If Aztech has already gone through a full design of their sprinklers, we would be going backwards to go to only 1 water line just to save 1 connection. DM: Also I would need to tell the sprinkler sub ASAP if we go to 1 line. SO: We will review with Aztech ASAP. 3.4 Project Documentation: 08/23 FB: Want one source to access all plans, all Addendums & ASI’s, and reviewed submittals. SO: Will set up Egnyte for this, and give MC read/write access so they can upload reviewed submittals. DM: Will issue submittals via email, but can upload reviewed submittals to this location. 3.3 Mechanical VE: 08/23 DM: Status of mechanical VE? SO: Sent total figure for cost of redesign to SS, but owe him an amendment so he can review it with DM & FB. SS: As long as VE savings exceed cost of redesign, I approve the redesign. DM: Savings range from $100k to $175k but can’t confirm until new design is priced. SS: DM, you have to be 1 dollar more than $36k which is cost of redesign. 3.4 SHPO/DEEP Application: 08/23 SS: DEEP application pending SHPO reviewing our proposed 2 exceptions to NFIP regulations. SO: Will work on the items needed for SHPO to finish their review ASAP. Will prep a narrative of how we meet NFIP regulations with the assumption that the 2 exceptions will be approved by the SHPO so that it is ready to go when we hear from the SHPO. SS: FV, send our exception letter to SO so that she has a template. #16-063 Oxoboxo Lofts, Uncasville, CT Meeting Minutes #02 08/23/2019 Page 5 of 5 4.0 RFI’s 4.1 Status: 08/16 RFI log including both DP & MC RFI’s reviewed. See above for details. FB/DM/GP: Most RFI’s are overdue. After building permit issues, RFI’s re:utilities are top priority. 08/23 SO: RFI’s that need Aztech’s review are our new top priority. We will work on them next. 5.0 SUBMITTALS 5.1 Status: 08/16 Submittals not reviewed. PBBA is in receipt of 1 submittal for elevator in Bldg B. 08/23 SO: Request that MC start producing weekly submittal and RFI logs, sent ahead of the weekly call so they can be reviewed on the call. DM: Will do. 6.0 CHANGE ORDERS 6.1 Status: 08/16, 08/23 Not reviewed. 7.0 REQUISITIONS 7.1 Status: 08/16, 08/23 Not reviewed. 8.0 SITE WALK 8.1 Status: 08/16, 08/23 Meeting not held on site, so no site walk. Regular conference calls will be held weekly. Next conference call will be 9:00 am, August 30, 2019. Recorded by Susan Odell, AIA, CPHC, Senior Project Architect, Paul B. Bailey Architect, LLC These minutes are meant to convey & record the general content of the meeting, but do not represent a verbatim recording. Please promptly respond to the Architect with any comments or questions.